Issued by the Colonial Office. © [Crown Copyright Reserved | REGULATIONS FOR HIS MAJESTY'S COLONIAL SERVICES October, 1928. LONDON: PRINTED AND PUBLISHED BY HIS MAJESTY'S STATIONERY OFFICE. To be purchased directly from H.M. STATIONERY OFFICE at the following addresses Adastral House, Kingsway, London, W.C.2; 120, George Street, Edinburgh; York Street, Manchester; 1, St. Andrew's Crescent, Cardiff; 15, Donegall Square West, Belfast; or through any Bookseller, 1928. Price 8d. Net. Colonial No. 37. 58-24 (! re Issued by the Colonial Office. [Crown Copyright Reserved] REGULATIONS FOR HIS MAJESTY’S COLONIA {Y ERVICES October, - 1928, LONDON: PRINTED AND PUBLISHED BY HIS MAJESTY'S STATIONERY OFFICE. To be purchased directly from H.M, STATIONERY OFFICE at the following addresses: Adastral House, Kingsway, London, W.C.2; 120, George Street, Edinburgh; York Street, Manchester; 1, St. Andrew's Crescent, Cardiff; 15, Donegall Square West, Belfast; or through any Bookseller. Colonial No. 37. 58-3 1928. Price 6d. Net. CONTENTS. CaAPTER I.—CONSTITUTIONS ... PAGE 3 CuapTER I1.—OFFICERS. Appointments sas un Discipline ... wi Salaries ee ee. ee ni 3alaries and Leave of Governors Passages of Governors ... ee Passages in H.M. Ships ... vee ae cen Passage and Leave Rules for European Officers in West Africa... ww ws a H. Passage and Leave Rules for European Officers in East Africa ... es cs ce J. Passage and Leave Rules applicable to Colonies outside Africa . 3 10 19 24 25 28 29 36 40 Craprer [1I.—CEREMONIES. A, Precedence ... Ap . .. Medals and Decorations C. Salutes ve . 3, Flags ... oy gs W. Visits ... vo F. Uniforms LL a6 14 19 49 51 53 CHAPTER A, [V.—CoORRESPONDENCE. Colonial Office Returns ] Military Naval ... Shipping Consular mdividualg 55 8 g ! € 65 64 RA Gi L CuAPTER V.— FINANCE. Accounting Officers... The Estimates .. Receipts sos - . Payments ... _ ous i. Classification and Control... . Remittances and Imprests G. Custody of Public Money... H. Accounts and Book-keeping J. Audit ... _— ans K. Stores ... va? ned L. Government House... M. Returns cee oe APPENDICES 1 to 7... . INDEX _.. _ 66 68 Ti JX 95 9% 102 104 .. 106 108-120 191 Regulations for His Majesty’s Colonial Services. CHAPTER I.—CONSTITUTIONS. 1. These regulations apply to the following Colonies and Dependencies :— I. Malta, in so far as they relate to matters of Imperial concern. In such matters Ordinances are enacted by the Governor, and the Crown has the power of legislating by Order in Council. As regards its internal affairs Malta possesses responsible Govern- ment. II. Colonies in which the administration is carried on by public officers under the control of the Secretary of State for the Colonies, and Protectorates similarly ~ontrolled {1) Colonies possessing an elected House of Assembly and a nominated Legislative Council :— Bahamas, Bermuda. Barbados, (ii) Colonies possessing a partly elected Legis- lative Council, the constitution of which does not provide for an official majority :— British Guiana, Cyprus. Ceylon, (iii) Colonies and Protectorates possessing a partly elected Legislative Council, the constitu- tion of which provides for an official majority :— Fiji, Northern Rhodesia, Grenada, St. Lucia, Gold Coast, St. Vincent, Jamaica, Sierra Leone (Colony Kenya, and Protectorate), Leeward Islands, Straits Settlements, Mauritius, Trinidad. Nigeria (Colony and. Protectorate). The Legislative Council of Kenya has power to legislate for the Kenya Protectorate. (iv) Colonies and Protectorates possessing a nominated Legislative Council :— British Honduras, Nyasaland Protectorate, Falkland Islands, Seychelles, Gambia, Uganda Protectorate, Hong Kong, Zanzibar. In all the above Councils, except British Honduras, the constitution provides for an official majority. The Legislative Council of the Gambia has power to legislate for the Gambia Pro- tectorate. (v) Colonies and Protectorates without a Legislative Council :— Ashanti. Northern Territories British Solomon "of the Gold Coast, Islands Protectorate, St. Helena, Gibraltar, Somaliland, Gilbert and Ellice Weihaiwei. Islands Colony, In all these Colonies and Protectorates, except Bahamas, Barbados, Bermuda, British Honduras, and the Leeward Islands, the Crown has the power of legislating by Order in Council. III. Territories in respect of which Mandates on behalf of the League of Nations have been accepted by His Majesty :(— (1) Palestine. The Palestine Order in Council, 1922, provides for a partly elected Legislative Council the constitution of which does not provide for an official majority. This part of the Order has been temporarily suspended by the Palestine (Amendment) Order in Council, 1923, and pend- ing the actual establishment of the Legislative Council legislation is effected by the High Com- missioner with the assistance of an Advisory Council consisting of officials. (ii) Tanganyika Territory, in which the Legis- lative Council is nominated. (iii) The British Cameroons, of which the Northern parts are legislated for by the Governor of Nigeria and the Southern parts by the Governor and Legislative Council of Nigeria. (iv) The British Sphere of Togoland, which is legislated for by the Governor of the Gold Coast. In these Regulations the term *‘ Colony ’’ includes any territory to which the Regulations apply. 2. The officer appointed by the Crown to administer the Government is styled either :— Governor and Commander-in-Chief. Captain-General and Governor-in-Chief, High Commissioner and Commander-in-Chief, High Commissioner, or Commissioner. In these Regulations the term *‘ Governor ’ in. cludes all officers appointed to administer Govern- ments, however styled. 3. The officer so appointed receives a Commission under the Royal Sign Manual and Signet, and his powers are conferred and his duties are defined by His Majesty’s Commission and the Instructions with which he is furnished. 4. If through death or absence or otherwise he should become incapable of acting, the government devolves on such officer or person as may have been designated for that purpose in the Letters Patent or Order in Council constituting the office. 8. The Governor is the single and supreme authority responsible to, and representative of, His Majesty. He is, by virtue of his Commission and the Letters Patent or Order in Council constituting his office, entitled to the obedience, aid, and assistance of all military and civil officers; but although bearing the title of Captain-General or Commander-in-Chief, and although he may be a military officer senior in rank to the officer commanding the troops, he is not, except on special appointment from His Majesty, invested with the command of His Majesty's Regular Forces in the Colony. He is therefore not entitled to receive the allowances annexed to that command nor to take the immediate direction of any military operations, nor, except in cases of urgent necessity, to communi- cate officially with subordinate military officers without the concurrence of the officer in command of the forces, to whom any sich exceptional communication must be immediately notified. 6. The Governor, as the King’s representative, will give the ‘“ word ”’ (parole) in all places within his government. 7. The officer commanding the troops will render to the Governor such returns as he may require relating fo the strength and condition of the troops, or to the military defences of the Colonv. 8. On the receipt of the Army (Annual) Act, the officer commanding the troops will communicate to the Governor the ‘* General Orders ** in which it may be promulgated. 9. Where several Colonies are comprised in one military command, the officer in command of the whole may transfer troops from one Colony to another on the application of the Governor of the Colony to which the troops are to be sent. This application should when practicable contain the written expression of opinion of the military officer, if any, there in com- mand ; but the officer in command must in all eases ] y ‘3 RB a consult with the Governor of the Colony from which the troops are sent, and will incur a special responsibility if he sends them away without the Governor’s consent, except under special instructions from His Majesty’s Government. 10. For the purposes of Regulations 5 to 9, Colonies comprised under one government-in-chief are to be regarded as a single Colony. 11. The Governor has no authority over the move- ments of His Majesty’s ships, and is not entitled to issue orders to officers of the Royal Navy. But, it being a general obligation on all His Majesty's civil and military officers to afford mutual assistance to each other in cases affecting the King’s service, the Com- mander-in-Chief of a station or the senior officer pre- sent at a port is instructed in the King’s Regulations for the Navy to pay due regard to such requisitions as he may receive from the Governor, having for their object the protection of His Majesty’s possessions, the benefit of the trade of his subjects. or the general good of his service. 12. In urgent cases, when the requisitions may con- flict with the instructions from the superior naval authority under which he is acting and when reference by. telegraph or otherwise to such superior authority is impracticable, a naval officer is instructed to con- sider the relative importance and urgency of the required service ag compared with his instructions, whether general or special; and he is to decide as in his judgment may seem best for His Majesty's service. In so doing he is instructed to bear in mind the grave responsibility that would rest on him if the cireum- stances were not such as fully to warrant: the post- ponement of the instructions from his naval superior to the more pressing requisition from the Governor. 13. In cases where high political considerations demand the decision of His Majestv’'s Government in respect of the action to be taken, the Governor should communicate his opinion that the presence of one of His Majesty’s ships is necessary direct to the Secretary of State, instead of direct to the command- ing officer of His Majesty's ship, unless the lives and property of British subjects are in such imminent peril as to demand immediate action. CHAPTER II.—OFFICERS. A. Appointments. 14. The regulations as to appointment to public offices are directions given by the Crown to the Governors for general guidance and do not constitute 0 contract between the Crown and its servants. 15. Appointments to public offices are made by authority of His Majesty, and such offices as a rule are held during His Majesty's pleasure, but in some few cases are held during good behaviour. 16. The general rule is that appointments to public offices are made by letter signed by the Governor or written by his direction, except in the case of Judges of the Supreme Court, who are appointed in His Majesty’s name by an instrument under the Public Seal of the Colony. This rule applies equally whether the appointments be provisional or substantive. 17. Public offices are divided into three classes :— Class I. Those of which the initial emoluments do not exceed two hundred pounds per annum. Class IT. Those of which the initial emoluments exceed two hundred but are less than four hundred pounds per annum. Class III. Those of which the initial emolu- ments are not less than four hundred pounds per Annum 18. When a vacancy occurs in Class I the appoint- ment is made by the Governor. 19. When a vacancy occurs in Class II a pro- visional appointment is made by the Governor and is reported to the Secretary of State for approval in the next quarterly return under Colonial Regulation 366. 20. The powers of the Governor under the two pre- ceding regulations do not extend to the appointment or provisional appointment of a person not resident in the Colony. 21. When a vacancy occurs in Class IIT the Governor reports it immediately to the Secretary of State. The Governor may recommend a candidate for the appointment, but it must be clearly understood that the Secretary of State may select another candi- date. Any person who is appointed to act in the vacant post should be distinctly informed that he holds the office only until the appointment is con- firmed or superseded under directions from the Secre- tary of State. 22. In reporting a vacancy in Class ILI, the Governor will furnish in duplicate, in the form given in Appendix 1, full particulars respecting the nature and incidents of the Office. 23. In the selection of candidates for vacancies in Classes IT and III, the claims of meritorious public officers in the service of any Colony will generally take precedence of those of persons not already in the public service. 24. The Governor will make annually a confidential report on the qualifications of persons in the public service who apply or are fitted for promotion otherwise than in their own department, whether in the Colony or elsewhere; and on all officers on the active list of the Army seconded for employment in the Colony, on whom reports are not made to the War Department direct. The Governor will make a similar report in the case of persons resident in the Colony when such persons apply through him to the Secretary of State for employment in the public service. 25. The claims of candidates for promotion will be considered in order of their seniority, but the selection will be mainly decided by regard to official qualifica- tions. Seniority in any Department is determined by the date of an officer's appointment to the particular grade or class in which he is serving. Seniority as between officers appointed on probation and subse- quently confirmed in their appointments is determined by the date of the probationary appointment. Except where otherwise provided at the time of appointment, seniority as between persons selected for appointment from outside the Colony is determined by the date at which they begin to draw any salary of their new office or, where two or more begin to draw such salary on the same date, by the date of the letter from the Colonial Office confirming the selection. 26. Appointments, provisional or permanent, of gentlemen who have been connected with the Governor as private secretaries, aides-de-camp, or otherwise are open to objection and must not be made without previous reference to the Secretary of State. B. Discipline. 27. Officers are required to discharge any duties upon which the Governor may think it desirable to employ them. 28. Salaried public officers whose remuneration is fixed on the assumption that their whole time is at the disposal of the Government are prohibited from angaging in trade, or employing themselves in any commercial or agricultural undertaking. £0 Q Tr a n v4 29. All salaried public officers, whether or not their whole time is at the disposal of the Government, are prohibited from directly or indirectly making or hold- ing any local investment, speculating in the shares of, or being connected with, any company, occupation, or undertaking, which might bring their private interests into real or apparent conflict with their public duties, or in any way influence them in the discharge of their duties. In all cases of doubt as to the appli- cation of this regulation a public officer is required to submit the case for the Governor's decision. rr RN 30. No public officer on leave of absence may accept any paid employment without previously obtaining the express sanction of the Secretary of State or, if his leave is spent in the Colony, of the Governor. 31. No public officer may undertake any private agency in any matter connected with the exercise of his public duties. N 32. Without the express permission of the Secre- tary of State or of the Governor, a public officer may not act as the editor of any newspaper, nor take part directly or indirectly in the management thereof, nor contribute anonymously thereto; nor publish in any manner anything which may be properly regarded as of a political or administrative nature. He may, however, publish signed articles upon subjects of general interest. ~ «1 t 33. No public officer, whether on duty or on leave of absence, is to allow himself to be interviewed on questions of public policy or on matters affecting the defence or military resources of any British possession. 34. Governors, Lieutenant-Governors, and all other public officers in the Colony are prohibited from receiving valuable presents (other than the ordinary Jo gifts of personal friends), whether in the shape of money, goods, free passages or other personal benefits, and from giving such presents. This regulation applies not only to the officers them- selves but also to their families, and officers will be held responsible for its observance by their families. It is not intended to apply to cases of remuneration for special services rendered and paid for with the consent of the Government. This regulation may be relaxed upon an officer’s final departure from the ser- vice of the Colony, but only with the special per- mission of the Secretary of State previously obtained. Money which has been subscribed with a view to marking public approbation of an officer’s conduct may be dedicated to objects of public purpose and con- nected with the name of the person who has merited such a proof of the general esteem. 35. Presents from rulers, chiefs, or other members of the population in or neighbouring to the Colony, which cannot be refused without giving offence, will be handed over to the Government. When presents are exchanged between Governors or other officers acting on behalf of the Colonial Government in ceremonial intercourse with rulers, chiefs, or others, the presents received will be handed over to the Government, and any return presents will be given at the Government expense. 36. Governors will not without special permission accept or forward any articles for presentation to His Majesty. 37. Any officer who is absent from the Colony with- out leave will be held therebv to have vacated his lca. 38. Holders of patent offices may be amoved from such offices by the Governor in Council under Section 2 of the Act 22 Geo. 3. ¢. 75, or they may be suspended 4 or dismissed by the Governor under the powers in that respect conferred by the Letters Patent or other instrument of Government. In either case the procedure prescribed under Regu- lation 42 should be adopted. In the case of amotion an appeal lies as of right to His Majesty in Council. In the case of suspension the Secretary of State will as a general rule refer the matter to His Majesty in Council before deciding whether the dismissal of the officer should be authorized. 89. A public officer bolds office subject to the pleasure of the Crown, and the pleasure of the Crown that he should no longer hold it may be signified through the Secretary of State, in which case no special formalities are required. 40. An officer whose pensionable emoluments do not exceed £200 a year may be dismissed by the Governor, provided that in every such case where the officer has not been convicted on a criminal charge the orounds of intended dismissal are definitely stated in writing, and communicated to the officer in order that he may have full opportunity of exculpating himself, and that the matter is investigated by the Governor with the aid of the head of the department. If such an officer is convicted on a criminal charge, the Governor may call for the records of the trial and form his decision thereon, with the assistance if necessary of the officer who tried the case. In lieu of dismissal the Governor may remove the officer to an office of lower rank in the service, or may require him to serve in his original office at a reduced salary, either permanently or for a stated period, or may deduct a portion of salary due, or about to become due, to the officer. Such dismissal or other punish- ment will not require the confirmation of the Secre- tary of State, but any memorial from the officer must | be forwarded to the Secretary of State without delay with a statement of the grounds of dismissal or other punishment. - 41. Notwithstanding the above provisions, if the Governor considers that any such officer should be removed from the service on grounds of general inefficiency, he must call for a full report from the heads of the departments in which the officer has served ; and, if satisfied after considering that report that it 1s necessary in the interests of the public ser- vice, he may remove the officer. In every such case the question of pension will be dealt with under the laws or regulations of the Colony. 42. An officer whose pensionable emoluments exceed £200 a year may be dismissed by the Governor only in accordance with the following rules unless the method of dismissal is otherwise provided for in these regulations or by local law :— (1) The Governor shall signify to the officer by a statement in writing the grounds on which it is proposed to dismiss him and shall call upon him to state in writing before a day to be specified (which day must allow a reasonable interval for the purpose) any grounds upon which he relies to exculpate himself. (1) If the officer does not furnish such state- ment within the time fixed by the Governor, or if he fails to exculpate himself to the satisfaction of the Governor, the Governor shall appoint a Committee to inquire into the matter. The Committee shall consist of the Attorney-General, as Chairman, and of two other members of the Executive: Council. (ii) The officer shall be informed that on a specified day the question of his dismissal will be brought before the Committee and that he will » | be allowed and, if the Committee shall so deter- mine, required to appear before the Committee and defend himself. (iv) If witnesses are examined by the Commit- tee, the officer shall be given an opportunity of being present and of putting questions to the witnesses on his own behalf, and no documentary evidence shall be used against him unless he has previously been supplied with a copy thereof or given access thereto. (v) The Committee may, in its discretion, allow the officer to be assisted by a friend, being an officer in the public service, or in exceptional circumstances by counsel, and when such per- mission is given the officer's case may be conducted by such friend or counsel. The Committee may at any time withdraw their permission to the officer to be so represented, and refuse to hear his friend or counsel, in which case they shall allow the officer such adjournment as is reasonably necessary to enable him to present his case in person. (vi) If during the course of the inquiry further grounds of dismissal are disclosed, the Governor, if he thinks fit to proceed against the officer upon such grounds, shall furnish him with a written statement thereof and shall take the same steps as are above prescribed in respect of the original grounds. (vii) The Committee having inquired into the matter shall make a report to the Governor, who shall consider the same in Executive Council. If the Council are of opinion that the report should be amplified in any respect or that further inquiry is desirable, they may refer any matter back to the Committee for further inquiry or report accordingly. The" Council shall not itself hear A witnesses save in exceptional circumstances and at the request of the Governor. (viii) If upon considering the report of the Committee the Governor is of opinion that the officer should be dismissed he shall forthwith suspend him from the exercise of his office and from the enjoyment of his salary and shall with- out loss of time report the matter to the Secretary of State, transmitting the minutes of the Council, the report of the Committee, a copy of the evidence and of all material documents relating to the case, together with a recommendation that the officer should be dismissed. (ix) If the Secretary of State approves the recommendation for dismissal, the Governor shall dismiss the officer and the dismissal shall take effect from the date upon which he was suspended by the Governor and he shall not be entitled to any salary subsequent to such date. (x) If the Secretary of State does not approve the officer's dismissal, and does not consider that any penalty should be inflicted, the officer shall be forthwith reinstated and shall be entitled to the full amount of salary which he would have received if he had not been suspended. (xi) If the Secretary of State considers that the officer deserves some punishment, but not dis- missal, he will direct the Governor accordingly. (xii) If upon considering the report of the Com- mittee the Governor is of opinion that the officer does not deserve to be dismissed, but deserves some lesser punishment, he may inflict such lesser penalty as seems proper in the cir- cumstances, but shall, as in the case of a recom- mendation for dismissal, report the matter to the Secretary of State for approval. If the Secretary of State does not approve the recommendation. he will direct the Governor to annul, reduce, or increase the punishment. (xiii) An officer who has been suspended may, pending the decision of the Secretary of State thereon, be granted an alimentary allowance if the Governor shall consider him to be in need of such assistance. 43. If in any case the Governor considers that the interests of the public service require that an officer should cease to exercise the powers and functions of his office instantly, he may interdict the officer from the exercise of the powers and functions of his office provided that proceedings for his dismissal are being taken or are about to be taken, or that criminal pro- ceedings are being instituted against him. An officer who has been interdicted shall, unless and until he is suspended, be allowed to receive such proportion of the salary of his office, not being less than one-half, as the Governor shall think fit. If the proceedings against any such officer do not result in the dismissal or other punishment of the officer, he will be entitled to the full amount of salary which he would have received if he had not been interdicted. 44. An officer who is dismissed forfeits all claim to a retiring allowance, even though he has paid contributions towards such allowance. 45. If criminal proceedings are instituted against a public officer, proceedings for his dismissal upon any grounds involved in the criminal charge shall not be taken pending the criminal proceedings. 46. If an officer is convicted on a criminal charge, the Governor may cause the proceedings of the Criminal Court on such charge to be considered in Executive Council, and if he is of opinion that the officer should be dismissed or subjected to some lesser penalty on account of the offence for which he has been convicted the officer may thereupon be dismissed { or otherwise punished without any of the proceedings prescribed in Regulation 42 being taken, but the action must be reported to the Secretary of State for approval. 47. An officer convicted on a criminal charge shall not receive any salary from the date of conviction, pending consideration of his case by the Governor. 18. An officer acquitted of a criminal charge shall not be dismissed on any charge upon which he has been acquitted, but nothing in this regulation shall prevent his being dismissed or otherwise punished on any other charges arising out of his conduct in the matter, provided that they do not raise substantially the same issues as those on which he has been acquitted ; and the Governor, if he thinks fit, may take the usual proceedings for the purpose. 49. An officer who is under suspension or inter- diction may not leave the Colony during the interval before he is reinstated or dismissed. without the leave of the Governor. 50. Notwithstanding the above provisions, if the Governor considers that an officer whose pensionable emoluments exceed £200 a year should be removed on grounds of general inefficiency which cannot properly be dealt with by specific charges under the foregoing rules, he must submit a full report upon the case to the Secretary of State, forwarding statements from the heads of the departments in which the officer has served; and if the Secretary of State is satisfied that the officer’s removal is necessary in the interests of the public service, it will be carried into effect by an intimation to the Governor that it is the pleasure of the Crown that the officer should no longer hold his office. In every such case the question of pension will ‘be dealt with under the laws or regulations of the - Colony, 2} 51. If it is represented to a Governor that an officer whose pensionable emoluments exceed £200 per annum has been guilty of misconduct, and the Governor is of opinion that the misconduct alleged is not serious enough to warrant proceedings under Regulation 42, with a view to dismissal, he may cause an investiga- tion to be made into the matter in such manner as he shall think proper. If as a result of such investigation and after con- sidering anything the officer may desire to urge on his own. behalf the Governor is of opinion that the allegation is proved, he may inflict such punishment upon the officer by way of fine or reduction in rank, or otherwise, as may seem to him just. Any such punishment shall be immediately reported to the Secretary of State and the report shall be accom- panied by a statement of the offence, the evidence in support, and such observations as the officer has made or desires to make. The Secretary of State may approve, vary, or remit the punishment. This regulation is without prejudice to any local law or regulation providing for the summary punish- ment of officers by the Governor or the head of a department. C. Salaries. 52. On appointment to an office of a person not within the Colony, half salary, if available, will be allowed as a general rule from the date of embarka- tion, and full salary, if available, from the date of arrival in the Colony, provided that the officer pro- ceeds direct to the Colony to which he is appointed ; otherwise he will be allowed to draw half salary for such time only as is ordinarily required to perform the journey between the point of embarkation and that of arrival in the Colony. 4 But in the case of an officer transferred from one Colony to another, half salary from the Colony to which he is proceeding shall not begin while he is on leave from the Colony from which he is trans- ferred. 53. No advance of salary is allowed to officers either on first appointment or on leave of absence, except in special cases to be determined by the Secretary of State. Collateral security will be required when the advance exceeds a month’s salary. The security of another officer serving in the same Colony as the applicant will not be accepted. 54. If an office be vacant in a Colony for any reason other than the absence on full-pay leave of the holder, the person appointed by the Governor to act in that office shall be remunerated as follows :— (1) If the person appointed is not in the public service, he shall be remunerated at such rate, not exceeding the initial emoluments of the office, as the Governor may decide. (2) If he is the holder of another office, but is not performing the duties of it :— (a) If his emoluments in his substantive office are not less than the minimum emolu- ments of the office in which he is acting, he shall continue to receive the former. (b) If his emoluments in his substantive office are less than the minimum emoluments of the office in which he is acting, he may, while so acting, receive half the initial salary of the office in which he is acting, half the initial salary of his substantive office, all the increments he has earned in his substantive office, and any personal allowance to which he may be entitled, provided that he shall not receive in all more than the minimum emoluments of the office in which he is acting. 57 (8) If he is the holder of another office and is required to discharge the duties of that office while acting, he may receive :— (a) If the offices are distinct and separate offices in different departments, or. do not stand to one another in any immediate re- lation of superiority or subordination, half the initial emoluments of the office in which he is acting, together with the whole of his emolu- ments in his substantive office; (b) In any other case, the emoluments which he would receive if his case fell under (2) above. For the purposes of this regulation :— (1) An officer’s emoluments include salary, duty allowance, personal allowance, expatriation allow- ance (in Palestine), and any other allowance not being in the nature of an allowance for out-of- pocket expenses (travelling, transport, subsistence, and forage allowances). (2) The emoluments of the office means the same as the foregoing with the exception of per- sonal allowance. This regulation does not apply to Huropean officers in Tropical Africa. 55. The fees, if any, of the vacant office will be dealt with by local regulation. 56. Should the officer whom the Governor has appointed to act in a vacant office or appointed provisionally thereto be confirmed therein, he will be entitled to draw the full salary of that office, if avail- able, from the date on which he entered on the duties, but from the date from which he draws such full salary he will not be entitled to salary on account of any other office which he may have held at the same time. iE 57. An officer who is promoted in the ordinary course in the Colony in which he is serving will, in the absence of any statutory provision to the con- trary, receive the salary of his new scale, grade, or appointment, if it be available, as from the date when the vacancy occurred in the superior post, whether he be in the Colony or on leave of absence at the date in question. 58. When the salary of an officer is on an incre- mental scale, the holder is not entitled to draw any increment as of right, but only by sanction of the Governor. In the case of a subordinate officer a certificate is required from the head of his department that he has discharged his duties with diligence and fidelity. 59.—(1) The period of service qualifying for an increment shall be reckoned from the day on which the officer first begins to draw any of the salary of his office. (2) Where an officer already in the service of the Colony 1s appointed in the ordinary course of promo- tion to an office in the Colony carrying salary on an incremental scale and the new office is not superior in pensionable status to the old office the following rules shall apply :— (a) If at the date of appointment the salary of the officer is not less than the minimum of the new office, he shall retain the salary which he is drawing until he has by length of service at his new incremental rate (or if he was qualifying for increment in his former post then at his former and his new incremental rates respectively) earned such an amount of increment as will bring his salary up to the next higher incremental step ir the new scale. From that date he shall be eligible to draw salary accordingly and the date shall henceforth become his ordinary incremental ~~ date. If at the date of appointment he has already earned the above-mentioned amount of increment, he shall forthwith receive salary accordingly and any balance of earned increment then remaining shall be taken into account in fixing the date of his next subsequent increment. (b) If at the date of appointment the salary of the officer is less than the minimum of the new office but the officer has already earned such amount of increment as would bring his salary up to that minimum, he shall receive the minimum, and any balance of earned increment remaining shall be taken into account in fixing the date of his first increment on the new scale; Provided that, in cases falling under either. of the above rules. (1) Any personal or other allowance payable in money which is a pensionable emolument under the pension rules of the Colony shall be reckoned as if it were included in salary. (i) Where the appointment is from a post not carrying a duty or seniority or similar non- pensionable allowance to a post carrying such an allowance, the officer shall serve a full incre- mental period in the new office before he shall become eligible for any increment. (iii) If the officer at the date of appointment had served for over a year on the maximum (or fixed) salary of his old post, he shall be treated as if he had earned such proportion (not exceeding unity) of one increment in the new scale as his length of approved service on that salary in excess of one vear bears to two vears. (3) If the scale of salary of an office is altered, the salary of the holder shall be dealt with in accordance with the rules contained in paragraph (2) above as if the officer had been promoted in the ordinary course to a new office. 60. The grant of pensions and retiring allowances is governed by the laws or regulations of the Colony concerned. Commutation of pensions is not allowed. D. Salaries and Leave of Governors. 61. A Governor is appointed during His Majesty's pleasure, but his tenure of office is as a rule confined to a period of six years from his assumption of the wdministration. 62. When the office of Governor becomes vacant or when the Governor is on leave, other than full-pay leave, the person succeeding to the administration of the government, if he be an officer in the service of the Colony, will receive half of the salary of the Governor, and half the salary of his own office. Should the person called to the temporary ad- ministration have been transferred from the public service elsewhere, he will receive the whole salary of the Governor, if available, but in that case he will not be entitled to any portion of the salary of the office from which he has been transferred. During the absence on leave, other than full-pay leave, of a Governor and after the embarkation of a newly- appointed Governor, such person is only entitled to the half salary available. Whether he can draw also half the salary of the office from which he has been temporarily transferred will depend on the arrange- ments made for payment of his substitute, and will be decided in each instance by the Secretary of State. This regulation does not apply to European officers in Tropical Africa. 63. The leave of Governors 1s regulated by special rules of local application; but in most of the Colonies the Governor may be granted leave with full salary, 2A 18 as i 0 dd a OT vy nf yf f 1- x‘ 1f vt oe Ly 3, & f NN i N Q v] oy exclusive of entertainment or duty allowance; for a period not exceeding six weeks in any one year. The officer administering the government is entitled in the absence of the Governor from the Colony to draw in {ull any allowance provided for entertainment and also any duty allowance. 64. If the period of a vacancy or of the absence of the Governor should exceed nine months, and there should be any salary available, the Secretary of State will approve such arrangements as may appear reason- able for the increase of the salary of the temporary holder for the period of excess. 65. On appointment to a Government, half salary when available will be allowed as a general rule from the date of embarkation from England or a Colony. An officer succeeding to the administration of a Colonial Government will be entitled to be paid in respect of the day on which he assumes the adminis- tration. The officer whom he succeeds will not be :ntitled to any payment for that day in respect of the rvdministration of the Government. 66. If a Governor is transferred from one Colony to another and comes to England on his way thereto, he will, if the Secretary of State is satisfied that such teturn is unavoidable or in furtherance of the public interest, usually receive the half salary of the Govern- ment which he relinquishes, until the date of his embarkation from England for the Government to which he is appointed ; but if such half salary is not available he will usually receive the half salary of the new Government. If no half salary is available from sither Government, he can receive no salary. E. Passages of Governors. 67. The following is the scale of allowances granted from Imperial funds to Governors where appointed 26 for the usual term of years, for their passages from this country : x Bermuda - ... i. 350 British Honduras ... 300 Ceylon ~~ ... anh 700 Cyprus ... wth 400 Falkland Islands ... 400 Fiji. 800 Gambia ... 150 Gibraltar ... 200 Gold Coast... 200 Hong Kong 800 Kenya ... 500 Malta ew 300 Mauritius “... 700 Nigeria ... 200 Nyasaland ... 450 Palestine ... 400 St. Helena... 300 Seychelles ... I. 400 Sierra Leone ew 200 Somaliland a ~ 100 Straits Settlements ... 800 Tanganyika Territory ... 400 Uganda ... ine es 400 Weihaiwei or ae 500 West Indian Colonies ... 350 The passages of the ‘Governor of Somaliland are paid from Protectorate funds. 68. A Governor is not entitled to any passage allowance from Imperial funds when proceeding on, or returning from, leave of absence. 69. On the expiration of his term of office a Governor will be granted a passage allowance in respect of the homeward journey of the same amount as that provided for the outward journey; but he 4 mm should not draw for the amount without the previous sanction of the Secretary of State. 70. A Governor who is relieved at his own request before the expiration of his term of office must provide his own passage. 71. A Governor transferred to another appointment before the expiration of his term of office will receive the allowance in respect of the homeward Journey, if the Secretary of State is satisfied that his return to England is unavoidable or in furtherance of the public interest. If he is transferred to another Governorship, he will, subject to the same condition, teceive also the allowance appropriate to the Colony to which he is to proceed. 72. A Governor who is transferred to another Governorship before the expiration of his term of office, and whose return to England is not shown to be unavoidable or in furtherance of the public interest, will not be entitled to both the homeward and outward passage allowances; but the allowance to be granted to him will be a sum bearing the same proportion to the passage allowance from England to the Colony to which he is transferred as the probable expense of a journey direct from one Colony to the other bears to the probable expense of a journey from England to the Colony to which he is proceeding. In the case of a public officer (not a Governor) or other person resident in a Colony, who may be appointed Governor of another Colony, the same principle will be followed as nearly as circumstances will admit. } 73. A Governor who is transferred while on leave In this country will be entitled to the passage allow- ance from England to his new Colony unless that allowance is greater than the sum which might be allowed for a direct journey from the old Colony to IR the new one, in which case the latter amount only will be allowed. F. Passages in His Majesty's Ships. 74. No passage in His Majesty's ships is to be given to Governors or other public officers at the public expense except on the application of the Governor to the senior naval officer on the station. The expense for the entertainment of such passengers will not be paid from public funds, unless the Secre- tary of State approves. 75. The expense for the entertainment on board of His Majesty’s ships of a Governor or other public officer must be paid to the paymaster of the ship at the end of the voyage, and, if possible, before leaving the ship. 76. The scale of allowance for entertainment oun His Majesty's ships at the table of the Captain or Commanding Officer is as follows :— I. For any Governor or High Commissioner whose salary is not less than £3,000 per annum exclusive of allowances, £4 per diem for the first seven days, and afterwards 21s. a day. II. For any other Governor, or for a Lieutenant-Governor, Administrator, or Commis- sioner, £3 per diem for the first seven days, and afterwards 21s. a day. ITI. For the persons composing the suite of Governors, &ec., 21s. a day for each male person above the age of 16; two-thirds of that sum for every female above 16; one-third for such of either sex as shall be between the ages of 7 and 16; and one-fourth for such as may be under 7 vears of age. 0 ly pe the the On. ers cre- ard blic at ing I or yner 11110 Orat N19- IV. For other public officers 21s. a day for the first fourteen days, and 15s. a day afterwards: and the proportions with respect to age and sex as stated in the preceding paragraph. Payment for entertainment in His Majesty’s ships 8 to be calculated according to the dates of the first ind last dinners taken on board. 77. When a Governor or other public officer is pro- seeding in a ship of war on a tour of inspection which requires him to disembark at various ports, the higher rate per diem will in general only be paid for the seven days’ entertainment fcllowing his first embarka- sion. If there are special reasons for repeating this higher rate, it must form a subject of special repre- sentation to the Secretary of State before it is made. 78. When a Governor or other public officer dis- embarks for the purpose of performing bona fide public service, and has not been able to give the Captain or Commanding Officer beforehand such information as to the days on which he will be absent from the ship as will prevent expense in preparing for his enter- tainment on those days, one-half of the rates of allowance above authorised will be payable in respect of such absence, and each day in respect of which such half rates are paid will be counted as a full day for the purpose of computing the seven or fourteen days referred to in the preceding regulations. and of INN for of ind Tr 7 G. Passage and Leave Rules for European Officers in West Africa. 79. A free passage from the United Kingdom to the Colony will be allowed to any officer under the rank of Governor on first appointment, on hig entering into an agreement to refund the cost of the passage in the event of his failing to serve for three years for any other reason than bodilv or mental infirmity. $0) 80. If, with the permission of the Governor, the officer is accompanied or followed to the Colony by his wife, he will be paid half a single fare outwards, and, if she remains in the Colony six months, half a single fare on returning to the United Kingdom. These payments will not be made unless the officer’s wife :— (a) before departure from the United Kingdom submits a satisfactory certificate from one of the Consulting Physicians to the Colonial Office or from her own medical attendant showing that she is in good health and physically fit to proceed to the Colony, or (b) actually does reside there with her husband for at least six months during his tour. The grant towards a wife’s passage to the Colony will not be payable, except with the special sanction of the Governor, if she does not arrive in the Colony at least six months before the date on which her husband will become eligible for leave. 81. An officer will be paid the grants towards the cost of the outward and return passages of his wife once in each tour of service to the amount and subject to the conditions prescribed in Regulation No. 80. 82. Free passages from the United Kingdom to West Africa will not be granted to wives or children ander Regulation 111. 83. When an officer is transferred from a Colony outside West Africa to a post in a West African Colony the cost of passages to the United Kingdom of his wife and family, not exceeding four persons besides himself, will be paid, provided that they are permanently giving up residence in the former Colony. 84. A free passage to the United Kingdom and back will be allowed to any officer under the rank of Governor who is granted leave of absence under Regulations 85, 86, and 92. he 118 d. la 85. Subject to the necessities of the Service, officers may be granted by the Governor vacation leave on full salary not exceeding in all one week’s leave in the Tommy Fi iia men. Boomr errr inn YA AT oi Vaan Taw nr evan QQ m ne REGULATIONS FOR HIS - COLONIAL SERVIC jal y 31a & a CORRECTION lor Regulation 80 substitute :- 80. 1f, with the permission of the Governor, the officer is accompanied or followed to, the Colony by his wife, he will be paid half a single fare outwards, and, if she remains in the Colony six months, or if she or her husband is invalided within that period, half a single fare on returning to the United Kingdom. iy payments will not be made unless the officer's wile '— a 1y nN 1Y ar 16 fo (a) before departure from the United Kingdom submits a satisfactory certificate from one of the Consulting Physicians to the Colonial Office or from her own medical attendant showing that she is in good health and physically fit to proceed to the Colony, or (b) actually does reside there with her husband for at least six months during his tour. The grant towards a wife's passage to the Colony will not be payable, except with the special sanction of the Governor, if she does not arrive in the Colony at least six months before the date on which her husband may normally expect to proceed on leave. S111 nt: 0) TN d ‘Y1 IQ A L f 38 Dy tne AFOVErnor to an OMICEr ZLUED IESS ILIaIl Xa ww secutive calendar months’ residential service in West Africa (a) if he is invalided from West Africa or (b) in 31 the his ad, Of ar 85. Subject to the necessities of the Service, officers may be granted by the Governor vacation leave on full salary not exceeding in all one week’s leave in the United Kingdom for every completed calendar month of total residential service in West Africa, plus the time necessarily taken on the journey to the United Kingdom, and, if the officer is returning to West Africa for further service, the time necessarily taken on the journey from the United Kingdom to the Colony. No additional leave will be granted in respect of any fraction of a month. If an officer on vacation leave instead of proceeding fo the United Kingdom is allowed by the Governor to proceed to another country, the leave in respect of the journey or journeys shall be the time necessarily taken on the journey to or from such country pro- vided that this is not greater than the time necessarily taken on the journey to or from the United Kingdom. 86. Vacation leave may be granted without any special grounds after 18 consecutive calendar months of residential service in West Africa. An officer will not be required to serve a tour of more than 924 consecutive calendar months’ residential service except in special circumstances, and the Governor may, should he think fit, grant vacation leave to any officer at any time after he has completed 12 con- secutive calendar months’ residential service. Within the above limits the actual length of each officer's tour shall be at the discretion of the Governor, who will take into consideration the necessities of the service, the character of the station or stations at which the officer has been serving, and his medical history. Vacation leave on full-salary may also be granted by the Governor to an officer after less than 12 con. secutive calendar months’ residential service in West Africa (a) if he is invalided from West Africa or (b) in 24) special cases where the Governor considers that the arrangement will be in the public interest. 87. Vacation leave may be extended by the Secre- tary of State on full or half salary at his discretion if the officer is required or permitted to remain in the United Kingdom by the Secretary of State on public grounds. 88. Sick leave on full salary may be granted by the Secretary of State at his discretion to an officer on the ground of ill-health for any period not exceeding six calendar months from the date of the expiration of his vacation leave; and where there is reason to believe that the officer will ultimately be fit to return to West Africa the Secretary of State may at his discretion extend such leave with half salary for a further period not exceeding six calendar months. If an officer who has been granted sick leave is found by the Consulting Physician to the Colonial Office to be fit to return to West Africa and fails to do so when ordered, he shall be liable to refund any pay which he may have drawn in respect of such leave. 89. Any extension of leave which may be granted on any grounds other than those mentioned in the two foregoing regulations will be without pay. 90. In addition to any leave which may be granted under the foregoing. regulations, an officer who has completed eight months’ residential service and is expected, subject to good health, to complete at least a further six months’ residential service, or who has been on the sick list and is reported by a Government Medical Officer to require a period of relaxation from duty to render him fit to complete a further six months’ residential service, may, at the discretion of the Governor, be granted leave to be spent in West Africa or on a sea voyage for purposes of relaxation from duty, up to an amount not exceeding 21 days in 10 a Dm ~3, "| ( ~ a CY M I} 5 0 i {) | each tour of service plus the whole or part of the time necessarily taken in travelling to and from a place approved by the Governor up to a maximum amount of six days in all. During such leave full salary but not duty allowance will be paid, and the officer will be paid travelling expenses on the authorised scale up to 3 maximum of six days in all. 91. An officer returning to West Africa will be required to embark by the first vessel leaving the United Kingdom after the date on which his leave of absence expires, and will be allowed pay at the rate which he is then drawing for any days which may elapse between the expiration of his leave and the departure of the ship ; provided that, if there is a later ship which is timed to arrive at his destination before the first one, he will be required to proceed by the later one. Kxtensions of leave will date from the expiration of the original leave, and not from the day on which the officer would have had to embark if his leave had not been extended. 92. Officers desiring leave on the ground of *‘ urgent private affairs’ before completing a tour of 12 con- secutive calendar months’ residential service may be granted by the Governor at his discretion permission to proceed on leave. In such cases the officer may be granted any vacation leave for which he is eligible under Regulation 85 (including leave for the period of the two voyages), but any extension will be without pay. 1 93. (a) Every officer, immediately before proceed- ing on leave of absence, must present himself to the medical officer of his station (or other medical officer), as provided by the local regulations, for examination 38 to the state of his health. The medical officer will furnish him with a paper of advice in proper form, which will contain directions as to the precautions he should take during the voyage home and after arrival 2111 y in the United Kingdom, and also an expression of opinion as to the necessity or otherwise of his being seen by one of the Consulting Physicians to the Colonial Office. Immediately after the examination the medical officer will himself post a certificate in the approved form direct to the Colonial Office, so that it will arrive in England by the same ship as the officer examined. (b) When the officer arrives in the United Kingdom he will receive instructions to present himself to one of the Consulting Physicians to the Colonial Office, if that course is thought necessary, and in any case he may be required to show that the recommendations of the local medical officer are being carried out. (c) If an officer falls ill so as to require medical attendance during the voyage home or during his leave of absence, and remains ill for a week, he must report the fact to the Colonial Office, and send fortnightly reports from his medical attendant as long as he remains under medical care. This also applies to the case of invalided officers, who are unable, on arrival in this country, to comply, within a week, with instructions to visit the Consulting Physician. (d) Unless these rules are observed, an officer will not be entitled to pay during any extension of leave which it may be necessary to grant him on the ground of ill-health. 94. Officers may also be required by the Secretary of State to discharge any duty or to go through any course of instruction which he may think necessary during their leave of absence and will not be entitled to any additional remuneration or leave of absence in consideration of such employment. Allowances may, however, be granted to cover necessary out-of-pocket expenses. 95. When an officer is transferred while in West Africa from one West African Colony to another, his 15 I co > © service during that tour in the two Colonies will be regarded as consecutive for the purposes of Regulations 85 and 86, and the whole of his salary during leave of absence will be paid from the funds of the last Colony. o ye Nn g 96. Persons engaged under agreements in the West Indies or Asia for certain subordinate posts in West Africa are employed on special terms as to leave of absence, under which, after three consecutive years of residential service, they may be granted vacation leave with full pay for two calendar months plus the time necessarily taken on the journey to England, and (if they are returning to West Africa) return leave with full pay for two calendar months plus the time necessarily taken on the journey from England, with free passages to and from their homes. Such persons may also be granted the same vacation for the purpose of relaxation from business as is allowed to native officials of similar grade, but this annual vacation must not be continuous with the vacation leave or return leave provided for in their agreements. 97. The foregoing Regulations (85 to 96) do not apply to officers who are natives of West Africa. All such officers are subject to the general regulations as to leave of absence and passages, with the exception that they are mot entitled to any pay under Regula- tion 53 when acting in the place of a European officer. They will, however, in lieu of such pay, draw the duty allowance when acting in any office to which a duty allowance is attached ; and when they are acting for a European officer and not receiving any duty allowance, the Governor may, if he thinks fit, award b gratuity in respect of such acting service, subject to the approval of the Secretary of State. On the other hand, the Regulations numbered 112 to 114, 116 to 119, 122, 123; 126 to 1928 do not apply to Furopean officers. 5111 All officers who are not of pure European descent will be regarded as natives of West Africa for the purpose of these regulations unless special arrange- ments are made on engagement either as provided in Regulation 96 or otherwise. H. Passage and Leave Rules for Bast Africa. European Officers in 98. Officers proceeding to their posts on first appointment from any place in Europe will be pro- vided with a free passage not exceeding the cost of a free passage from London, which will be issued by the Crown Agents for the Colonies on the signature by the officer of an agreement to refund the cost of the passage in the event of his failing to serve for one tour of service for any other reason than bodily or mental infirmity. Officers proceeding to their posts on first appoint- ment from any place outside Furope will be allowed their reasonable travelling expenses (i.e., cost of rail- way fare to port of embarkation and cost of passage ticket to Hast Africa, but not incidental expenses) if duly supported by vouchers. 99.—(a) An officer who has been granted leave of absence, except on the ground of urgent private affairs, is granted free transport to the coast and a free passage to the United Kingdom ; if returning for further service, he is granted similar privileges for the return journey. Any extra expenditure incurred by extension of leave, or similar cause, for other than public reasons, will be at the charge of the officer concerned. (b) When, however, the officer is not returning to his duties at the end of his leave, a free passage to the United Kingdom will only be provided if claimed within six months of his cessation of duty in the case of an officer on the permanent establishment. or 24 within two months-in the case of an officer serving on agreement. 100. An officer may be granted, in addition to the cost of his own passage, an allowance towards the cost of the passage tickets of his wife and (or) family between the United Kingdom and East Africa. The officer may also, if he wishes, travel by a lower class than that by which he is privileged to travel and apply the saving towards the cost of his family’s passages. The grant will be made only once in respect of passages in each direction during a tour of service, and officers to whom a grant is made will be required to sign an agreement that they will refund any portion of the grant which is not actually expended on passage tickets. In the case of the homeward journey the grant is conditional on the officer completing a minimum tour of service, unless sent home earlier for medical reasons or on public grounds. “ Family "” means an officer's children who are unmarried, under 21 years of age, and dependent on their parents for subsistence. It does mot include nurses, the husband of a female officer, or relations other than children. 101. Free passages to East Africa will not be granted to wives or children under Regulation 111. 102. A tour of residential service shall be from 20 to 30* months, at the discretion of the Governor, but an officer may be detained beyond 301 months if, in the opinion of the Governor, the exigencies of the Service require it, and if a favourable medical report on the officer’s health has been obtained. Subject to the necessities of the Service, European officers may, after every tour of residential service. * In Somaliland, 12 to 15 months. 1 In Somaliland. 15 montha 28 be granted vacation leave with full pay for the time necessarily taken on the journey to the United Kingdom, plus three} days for each completed calendar month of residential service ; and if specially detained by the Governor on public grounds after the completion of a tour of 30+ months’ service, they may be granted vacation leave for threel days more with full pay in respect of each completed calendar month that they may have been detained. Officers who are invalided before completing a minimum tour of service may similarly be granted vacation leave based upon the period of residential service which they have completed. The time spent on the voyage in the case of a passage granted under the terms of Regulation No. 99 (b) will not be allowed to count as additional leave unless the officer avails himself of the passage within two months from the date on which he ceases to do duty. : Fe h 103. In the case of officers who are returning to East Africa for further service, there may be added to their vacation leave a further period of leave with full pay, known as ‘‘ return leave '’ for threef days for each completed calendar month of residential service, plus the time necessarily taken on the journey from the United Kingdom. Officers to whom return leave is granted will, in the event of their failing to return to East Africa for further service, be liable to refund the amount of any pay drawn in respect of such leave. In the event of their returning for further service, but, prior to the expiration of a tour of service, quitting the Dependency in which they are serving without permission or leaving the service of the Dependency or being dismissed or removed from the Service for misconduct, they will be liable to [| \\ 0. £, IJ. 0 a. ( In Somaliland, 15 months. + 2% days in respect of service in certain stations in Kenya and Nyasaland, 3% days in Somaliland, 2 days in Northern Rhodesia. 0 refund such part of any pay drawn in respect of such leave and such part of the cost of the passage to East Africa referred to in Regulation 99 as may be directed REGULATIONS FOR HIS MAT™ COLONIAL SERVIC” CORRECTION. For Regulation 107 substitute :— 107. Officers desiring leave on the grouhd.of.urgent private affairs before completing a tour of twenty months’ residential service may in special cases be granted by the Governor, at his discretion, vacation and return leave based on the number of months of tesidential service which they have completed, and may also be allowed leave with full salary for the beriod of the two voyages, but any extension will be without salary. Officers proceeding on leave on urgent private affairs will be granted towards their passage expenses half the Cost of a return passage, or an allowance calculated at the rate of one-twentieth of the cost of a return Passage in respect of each month’s residential service, Whichever sum is the greater. Should an officer be dccompanied by his wife with the approval of the Governor, he would be granted a similar proportion ’f the usual allowance for a wife’s passage. Officers to whom leave is granted under this "egulation begin a new tour of service on their return bo duty. 5111 ®Xpiration ot their leave, any unexpired leave pelug added to the officer's next period of leave. The 0 refund such part of any pay drawn in respect of such leave and such part of the cost of the passage to Fast Africa referred to in Regulation 99 as may be directed by the Governor. 104. Any fraction of a month by which an officer’s tour of service has exceeded a number of completed months may be added to his next tour for the purpose of calculating his leave. 105. No extension of vacation leave will be granted in the ordinary course; but in exceptional circum- stances, such as continued ill-health, officers who are not returning may be granted an extension of leave with full salary at the discretion of the Secretary of State for a period not exceeding six calendar months. 106. Return leave may be extended with full pay, on the ground of ill-health, for any period not exceed- ing six calendar months, and if necessary for a further period of six months with half salary; or it may be extended with full pay if the officer is detained by the Secretary of State on public grounds. 107. Officers desiring leave on the ground of “urgent private affairs ’ before completing a tour of residential service may, if specially recommended by the Governor, be allowed leave without pay, or, if they have completed six months of residential service, leave with half pay, at the discretion of the Secretary of State; but such leave must in no case exceed four months, inclusive of the time taken on the journeys. Officers to whom leave is granted under this regula- on begin a new tour of service on their return to uty, 108. The passages of officers to Fast Africa are Normally booked by the Crown Agents for the Colonies by the steamer sailing at or next before the expiration of their leave, any unexpired leave being added to the officer's next period of leave. The nN privilege of carrying forward unexpired leave will not, however, be granted in the case of an officer returning by an earlier steamer than that sailing at or next before the expiration of his leave unless it is decided by the Secretary of State to be in the public interest that the officer should travel by the earlier steamer. Except in the case of Somaliland officials a short extension of leave may be granted to enable an officer to return by a steamer later than the expiration of his leave if the required extension is shorter than the period of leave which the officer would have to defer by sailing by the steamer next before the ex- piration of his leave; but no salary will be granted in respect of any such extension unless it is decided by the Secretary of State to be for the convenience of the Government that the officer should travel by the later steamer. 109. Any extension of leave, however short, which may be granted on any other grounds than those mentioned in Regulations Nos. 105, 106, and 108, will be without pay, unless for special reasons the Secre- tary of State authorises full pay or half pay. J. Passage and Leave Rules applicable to Colonies outside Africa. 110. The following regulations apply generally to all public officers (other than Governors) in Colonies outside Africa, except native officers in certain Colonies to whom special local rules are applicable. Some variations, as indicated, have been adopted in certain Colonies. 111. A person selected for appointment to a public office will, in the absence of any local law or regula- tion to the contrary, receive a free passage from this country from Colonial funds for himself and for his wife and children not exceeding four persons besides himself, if they accompany him or follow him within twelve months. The person so appointed will be required to execute an agreement to refund the cost of the passage in certain contingencies. When an officer is transferred from one Colony to another, he will receive free passages by the cheapest and most direct route under similar conditions. 112. Officers will be granted vacation leave not exceeding three calendar months during and in respect of any two consecutive years’ service. It is not necessary that any specific period should elapse between two successive grants of vacation leave; bus an officer will not be granted his full three months at the beginning of a biennial period without some special reason. In Palestine, officers of senior grades may not accumulate vacation leave beyond three months, and officers of junior grades who are allowed 15 days’ leave per annum may not accumulate more than 30 days. Half-pay leave not exceeding three months at one time may be commuted for half the period on full pay not oftener than once in three years. In Ceylon, vacation leave may be accumulated up to four and a-half months except in the case of an officer who is retiring. In Hong Kong, vacation leave is allowed at the rate of one-eighth of the resident service and may be accumulated up to five months. In the Straits Settlements it is one-sixth of the resident service and may be accumulated up to eight months subject to certain limitations. An officer is ordinarily expected to serve four years before taking leave and to give six months’ notice of his intention to apply for leave. In British Guiana, Jamaica, and Trinidad, officers must complete two consecutive years’ resident service except in cases of serious indisposition or urgent private affairs : and are allowed one and a-half months’ 9 vacation leave for each twelve months’ resident ser- vice, which may be accumulated up to six months, the time occupied in journeying to and from the place at which the leave is to be spent, not exceeding the time necessary for a voyage to England and back, being allowed in addition. In Fiji and the Gilbert and Ellice Islands Colony vacation leave may be accumulated up to four and a half months, but this privilege does not apply where the leave is to be spent in the Colony. In the British Solomon Islands Protectorate, vaca- tion leave is allowed at the rate of five days for each month of resident service, plus the time occupied on voyages up to two weeks each way. Half-pay leave not exceeding six months at one time may be com- muted for half the period on full pay. 113. In the case of judicial or educational officers, such vacation leave may extend to, but must not exceed, the ordinary vacations of the Court or in- stitution to which they belong; and they may generally, when absent on half-pay leave, receive full pay during any ordinary vacation of such Court or institution which may occur during the period of their leave of absence. In Colonies where there is no ordinary vacation of the Court or no vacation ex- ceeding one month at one time, a judicial officer may have the leave allowed to ordinary civil officers. 114. If the officer intends to spend any portion of his vacation leave in Europe, the Governor should send a report to the Secretary of State similar to that required when half-pay leave is granted (Regulation 121). There is no abatement of salary during vaca- tion leave; but the leave must be duly recorded and arrangements must have been made, and approved by the Governor, for the adequate. discharge of the officer’s duties without cost to the public except in very special circumstances. 115. Short periods of absence from duty owing to sickness are allowed on full pay, in accordance with the local rules of each Colony, without affecting vacation leave. 116. Subject to the necessities of the Service, leave of absence on half pay may be granted without any special grounds after three years’ resident service from first appointment in the Colony. It may be given after a less duration of service in cases of serious in- disposition, or of urgent private affairs, if the Governor is satisfied that the indulgence is indispensable. In cases of serious indisposition the state of the officer’s health must be certified by his medical attendant or, if required by the Governor, by a medical board. In cases of urgent private affairs the nature of such urgent affairs must be stated confidentially to the Governor. In Ceylon, however, four years’ resident service are required to qualify an officer for half-pay leave. In Hong Kong, ordinarily half-pay leave is only granted after four and a-half vears’ resident service. 117. In the absence of special grounds, half-pay leave must not exceed one-sixth of the officer’s resi- dent service in the Colony. On special grounds it may exceed that period by six months.* In the Straits Settlements, in special cases such as ill-health, urgent private affairs, or long residence in the tropics, half-pay leave may be allowed at the rate of one month in respect of each year of resident ser- vice, with an addition of six months. In British Guiana, Jamaica, and Trinidad the period of half-pay leave and vacation leave combined must Dot exceed six months at a time, except in special circumstances. Officers who have been continuously in the Colony for five years or more without leave may receive an additional two months on half pay. * See also Regulation 112 as to commutation of half-pay leave for full-pav leave. 118. Half-pay leave is primarily intended to enable an officer to recruit his health by change of climate, and it must not be granted to be spent in the Colony oxcept in special circumstances. 119. The Governor may not in any case grant more than 12 months’ half-pay leave, but may report to the Secretary of State the period for which the leave may be extended without injury to the public service. The officer seeking an extension must apply to the Secretary of State in sufficient time, if practicable, to allow of reference to the Colony. Leave will not be extended as a matter of course nor unless public convenience permits. 120. When an officer receives, in addition to the salary of his appointment, an allowance granted to himself personally, and not permanently attached to his office, he may, when absent on half-pay leave, draw only half of such personal allowance, the re- maining moiety being left undrawn and lapsing to the Colonial Treasury. The undrawn moiety of the increments of salary of the absent officer will similarly lapse. 121. Governors will report to the Secretary of State each case in which leave of absence has been granted, transmitting a leave certificate in the approved form. The officer proceeding on leave will be furnished with a duplicate of the certificate to enable him to draw his salary. A third copy of the certificate will be sent direct to the Crown Agents for the Colonies when the officer's salary is to be paid through them, with instructions to issue the salary accordingly as it becomes due. 122. When an officer is entitled to half-pay leave no private arrangement made with the object of securing to him more than half pay will be allowed. 123. An officer on leave will not be eligible for any transport, travelling, or house allowance, or any fees. 124. On arrival in this country the officer on leave will report his arrival by letter to the Colonial Office, mentioning his address, and he will similarly notify any subsequent change of address. Treasurers and Auditors of Colonies whose accounts are subject to audit in this country should also send their addresses to the Director of Colonial Audit. 125. Except in very special cases, as of unbroken official residence in the same Colony for 15 years, no extensions will exceed six months at a time, nor will any officer on leave be allowed to receive half salary continuously for more than the following periods in respect of the following Colonies :(— Mediterranean Colonies ... ali ‘ie West Indies, British Guiana, St. Helena, and Falkland Islands ... A. ... 18 Mauritius, Ceylon, Hong Kong, Straits Settlements, and Fiji... ... ... 94 Months. 9 126. An officer applying for leave with the intention of retiring may receive any vacation leave for which he is eligible and only such half-pay leave as with his vacation leave will allow time for a decision upon his application for retirement; and the Governor giving leave under such circumstances will report the matter to the Secretary of State. An officer's salary will in such case ccase and his pension commence when his retirement is sanctioned. In the Straits Settlements, leave granted to an officer on retirement on secondment for service elsewhere is limited to three months. 127. If an officer retires during his leave of absence without having originally given notice of his desire to do so, the date at which his half salary is to cease will be determined according to the circumstances of the case. 128. Leave will count from the date of relinquish- ment to that of resumption of duty. 129. Officers may be required by the Secretary of State to discharge any duty or to go through any course of instruction which he may think necessary during their leave of absence, and will not be entitled to any additional remuneration or leave of absence in consideration of such employment. Allowances may, however, be granted to cover necessary out-of-pocket expenses. CHAPTER III.—CEREMONIES. A. Precedence. 130. The precedence of officers in Colonies is deter- mined by local enactments, by Royal Charters, by [nstructions either under the Royal Sign Manual and Signet or through the Secretary of State, or by authori- tative local usage. 181. In the absence of any special authority Governors will guide themselves by the following general table of Colonial precedence :— The Governor or officer administering the Government. The Lieutenant-Governor. The officer in command of His Majesty's Naval Forces on the Station, if of the rank of Flag Officer, and the senior officer in command of the troops, if of the rank of General Officer, their own relative rank and precedence being determined by the King’s Regulations on that subject. *The Bishop. * The precedence of the Bishop is of an honorary nature and to be accorded to him by courtesy. Ir The Chief Justice. The officer in command of His Majesty’s Naval Forces on the Station, if of the rank of Captain or Commander, and the senior officer in command of the troops, if of the rank of Colonel or Lieutenant-Colonel, their own relative rank and precedence being determined by the King’s Regu- lations on that subject. The Members of the Privy or Executive Council. The Puisne Judges. The President of the Legislative Council. The Members of the Legislative Council. The Speaker of the House of Assembly. The Members of the House of Assembly. The Colonial Secretary (not being in the Executive Council). The Chief Commissioners, Government Agents, or Residents of Provinces. The Attorney-General (not being in the Executive Council). The Solicitor-General. The senior naval officer, if below the rank of Commander, and the senior officer in cornmand of the troops, if below the rank of Colonel or Lieutenant-Colonel, their own relative rank and precedence being determined by the King’s Regu- lations on that subject. In this table the term ‘‘ Flag Officer *’ means a naval officer holding rank equivalent or superior to that of Rear-Admiral, and the term *‘ General Officer ”’ means a military officer holding rank equivalent or superior to that of Major-General. 132. When two or more Colonies are comprised within one naval or military command, the naval and military officers holding the commands in any one of such Colonies in the absence of the superior command- lng officers will take the precedence assigned to them iQ in the Colonial Regulations, and will retain that pre- cedence notwithstanding the presence of the chief superior officers of the whole naval and military com- mands. No other naval or military officers have any place at all in the general table of Colonial precedence, and the places accorded therein to the senior naval officer and the senior military officer have no connec- tion, except as between those two officers, with the regulations governing naval and military precedence. 133. When a naval officer is a member of a Court of Inquiry into the circumstances attending the loss of a merchant ship but does not preside over the Court he should sit at the right hand of, and so next in seniority to, the President. 134. Members of the Royal Family take precedence in a Colony next after the Governor. Except as provided in the following paragraph, British subjects who enjoy in the United Kingdom precedence by right of birth or by dignity conferred by the Crown do not lose such precedence while either temporarily or permanently residing in any Colony. In the absence of special instructions from the King, and subject to any specific provision in the authorised local tables, the precedence within a Colony of all persons holding office or discharging official duties, whether naval, military, or civil, within that Colony is determined solely by official rank, and the wives of such persons, even though they enjoy precedence in ‘he United Kingdom by right of birth, take their place according to the precedence of their husbands. Persons entitled to official precedence in the United Kingdom, in foreign countries, or in any particular part of His Majesty's dominions, are not entitled as of right to the same precedence elsewhere. In the absence of any special instructions from the King, the precedence of such persons will be determined by the Governor. 9 B. Medals and Decorations. 135. All medals and decorations emanate from the Sovereign and no decoration or medal may be issued without His Majesty's approval having been first obtained. The King’s Regulations respecting foreign Orders and Medals are inserted in Appendix 2. C. Salutes. 136. The salutes to which Colonial officials are entitled are shown in the Table in Appendix 8. 137. Officers acting temporarily in any civil office are entitled during their temporary tenure to all the honours or salutes that may appertain to such office. 138. Governors are authorised to sanction such salutes as may have been customary, also such as they may deem right and proper at religious ceremonies, and further to cause the usual salutes to be fired at the opening and closing of the Legislature ; but these salutes are in no cases to exceed nineteen guns. 139. A Colonial Governor absent from his Colony on leave, or otherwise than on a special mission expressly authorised by His Majesty’s Government, is not en- titled to receive any salute, or to fly any flag, as these privileges are only permitted when he is actually repre- senting the Sovereign. A Governor so absent should decline all salutes or other official recognitions of a royal character from any foreign ship or troops. D. Flags. 140. The Union Flag, without any badge, will be flown at Government House daily from sunrise to Sunset 141. The Union Flag, with the approved arms or badge of the Colony emblazoned in the centre thereof on a white ground surrounded by a green garland (as 20 shown in the drawing in Appendix 4), will be used by a Governor, a Lieutenant-Governor, or other officer administering a Government, when embarked in a boat or other vessel. 142. The British Blue Ensign with the arms or badge of the Colony emblazoned in the centre of the fly, i.e., in the centre of that part between the union jack and the end of the flag, and the pendant (as shown in the drawing in Appendix 5), shall be flown by all armed vessels which belong to or are in the service of the Government of a Colony. Such vessels when not armed shall fly a similar blue ensign, but no pendant. 143. All other vessels registered as belonging to His Majesty’s subjects in His Majesty’s Colonies or Depen- dencies will fly the red ensign without any badge unless otherwise authorised by warrant from His Majesty or from the Admiralty. Colonial merchant vessels may carry distinguishing flags with the badge of the Colony thereon, in addition to the red ensign, provided that such flags do not infringe Section 73 (2) of the Mer. chant Shipping Act, 1894. 144. Whenever a requisition is received by any officer in command of one of His Majesty's ships for the embarkation or conveyance of a Governor, High Com- missioner, Lieutenant-Governor, or other officer administering a Government, the senior naval officer present may direct the flag which such official is en- titled to use to be hoisted at the foretop-gallant mast- head of the ship in which he is embarked ; provided that after consultation with, and on requisition from, that official, the senior naval officer considers it for the benefit of the service about to be performed that such flag should be hoisted, and provided that it is only hoisted or carried within the limits of the Government. 145. If the senior officer considers it, in any circum- stances, undesirable to hoist the flag, he will inform the 27 Governor, High Commissioner, or: other official con. cerned, of his reasons and will at once report the same to the Admiralty. 146. In the event of a Governor, High Commis- sioner, or officer administering the Government of a Colony being detached on a foreign mission in his official capacity, special instructions will be issued in each case as to the flag which should be carried by the man-of-war in which he may be embarked. In the absence of such instructions the senior naval officer present will exercise his discretion in consultation with the official proceeding on the mission. FE. Visits. 147. Official visits between naval officers and the Governor or Administrator of a Colony will be ex- changed on the following occasions :— (@) On the arrival of one or more of His Majesty's ships at a port at which the Governor or Administrator is present, between such officer and the senior officer in command of the squadron or ship. (b) On the first arrival at such a port of any Flag Officer or Commodore since taking up his appointment. (¢) On a Governor or Administrator newly appointed assuming office, between him and all Flag Officers and Commodores present. (d) These visits need not be exchanged more than once during the respective tenure of office of the King’s representative and the naval officers mentioned above. 148. In exchanging visits, (a) A Governor will always receive the first visit from the senior officer in command of the squadron or ship. Se) (b) An Administrator will pay the first visit tc all Flag Officers or Commodores, but will receive the first visit in all other cages. 149. Return visits must be paid within 24 hours. (a) A Governor will return visits in person tc all Flag Officers and Commodores. (b) An Administrator will do so in person tc all Captains. (¢) A Flag Officer or Commodore will do so in person to ali Administrators. (@) In all other cases the return visit will be paid by an Aide-de-Camp or other officer deputed. 150. Should the Governor or Administrator find that from indisposition or pressure of important business he is unable to return or pay a visit in person, he will depute his Aide-de-Camp or some other officer to do so. In like manner should a Flag Officer or Com- modore from indisposition or pressing occupation be precluded from paying or returning a visit, he will depute his Flag-Iieutenant or other officer not below that rank to do so. In each case the officer failing to pay the required visit in person will report the circum- stance, and the reasons which led to the omission, to the Department under which he is acting. 151. Officers acting temporarily in higher civil offices or commands will, in respect of these visits, be upon the same footing as if they were confirmed in such offices or commands. 152. The senior naval officer present will arrange, when necessary, to provide suitable boats to enable Governors or Administrators to pay any official visits afloat on their notifying their wishes to that effect. 158. For the purpose of Regulations 147 to 152 :— (a) the status of the British Resident, Zanzibar. is that of a Governor 3 (b) the term ‘* Administrator ’’ means the Administrator or Commissioner of a Colony or Dependency acting in subordination to a Governor. F. Uniforms. 154. Governors, unless at the time of their appoint- ment they hold the rank of Admiral in the Royal Navy or of General in the Army (in which case they will daring their tenure of office continue to wear their naval and military uniforms), will wear the special uniform prescribed for them. 155. The civil uniform of the second class will be worn by Lieutenant-Governors (other than Lieutenant- Governors in the Protectorate of Nigeria). 156. The civil uniform of the third class will be worn by Lieutenant-Governors in the Protectorate of Nigeria and by officers administering Governments but not holding the rank of Lieutenant-Governor. It may also be worn by all members of the Privy.or Execu- tive Councils (other than those covered by the preced- ing regulation) in Dominions, Colonies, and States having responsible government and by official members of the Privy and Executive Councils of other Colonies. 157. Subject to the sanction of His Majesty, obtained through the Secretary of State on the recom- mendation of the Governor, the civil uniform of the fourth class may be worn by heads of principal depart- ments not having a seat in the Privy or Executive Councils, and the civil uniform of the fifth class may be worn by heads of minor departments and chief assistants in the principal departments; and His Majesty has sanctioned the wearing of the uniform of the fourth and fifth classes by the holders of certain other offices. 158. Private Secretaries to Governors or officers ad- ministering Governments may wear the civil uniform of the fifth class bY | 159. No person is entitled without the consent of the King to wear the uniform attached to any office after he has ceased to hold that office. Such consent can only be obtained on the recommendation of the Governor made through the Secretary of State, and only in cases where an officer has actually worn the uniform during his tenure of the office to which it is attached. No retired officer will be allowed to wear any other uniform than that which was attached to his office during his tenure of it. 160. A white undress uniform has been approved for use in tropical countries in place of the ordinary (blue) civil uniform. Its adoption in any Colony is left to the discretion of the Governor, but if it is adopted the wearing of uniform (or the alternative dress described in Regulation 162) is compulsory on all occasions duly prescribed. At outdoor functions in the day-time officers wearing the blue uniform are at liberty to wear with it the white helmet worn with the white undress uniform. 161. Only Governors or High Commissioners may wear the first class of this uniform, and they may wear with it, if they so desire, the cape forming part of the Governor's special uniform and a helmet bearing a plume similar to that on the cocked hat worn with the Governor’s special uniform. On special occasions, however, such as the celebration of the Sovereign's Birthday or the opening or closing of the Legislature, Governors will wear the special uniform. The other classes of white uniform will be worn by persons who are entitled, or have received permission, to wear the corresponding class of the ordinary civil uniform, . 162. In lien of civil uniform officers may wear, on all occasions when uniform is prescribed, ordinary evening dress with black breeches (with three buttons and black buckles at the knee), black silk hose, and plain court shoes. 8 3.) CHAPTER IV.—CORRESPONDENCE. A. Colonial Office. 163. Governors must address the Secretary of State for the Colonies in all correspondence with His Majesty's Government. Every such communication, therefore, to whatever public department in this country it may more immediately relate, must be addressed to the Secretary of State for the Colonies, with the exceptions mentioned in Regulations 181 to 195. 164. Despatches are classified and should be dealt with as follows -— (1) Numbered despatches which the Governor is to lay before the Executive Council, unless there be some special reason to the contrary, which should be reported to the Secretary of State in a confidential despatch. Such despatches may be published unless express directions are given to the contrary, but enclosures consisting of correspondence with a Government Depart- ment in the United Kingdom should not be pub- lished without prior reference to the Secretary of State. Despatches which for local purposes are to be treated temporarily as confidential should be marked ‘‘ Reserved ”’ after the number. GCir- cular despatches and despatches from the Secretary of State marked ‘‘ Accounts,” ¢* Honours,” or ‘ Miscellaneous,” are to be treated in all respects as numbered despatches, unless also marked ** Confidential ** or ** Secret.” (2) Formal Correspondence, such as schedules and records of telegrams, which should not be numbered. (3) Confidential despatches which the Governor may, if he thinks fit, communicate under the obligation of confidence to the Kxecutive ay 51d Council. No confidential despatch, either to or from the Secretary of State, may be made public without his permission. The Secretary of State will only publish such despatches if he considers it desirable in the public interest, and will as a rule consult the Governor before so doing. Numbered despatches marked ‘“ Reserved *’ will be treated as confidential for a period of six months from the date of the despatch. (4) Secret despatches, the contents of which the Governor is forbidden to communicate to any one without express authority from the Secretary of State. 165. Whenever it may be found necessary to address the Secretary of State confidentially the communica- tion should be marked ‘‘ Confidential ’’; but care must be taken that the series of numbered despatches shall contain a full report of all important transactions in the Colony; so that, should Parliament call for information as to any of these transactions, a con- nected and complete account of what has taken place may be afforded by such despatches without adding those which are *‘ Confidential.”” No reference to a confidential despatch should ever be made in a numbered despatch. 166. The Governor will cause the Secretary of State’s despatches addressed to himself, as well as copies of his own addressed to the Secretary of State, whether confidential or not, to be deposited in the Secretariat or other recognised office of record in the Colony or in some other safe building belonging to the Government. The Governor must satisfy himself that proper arrangements are made for the custody of secret despatches. Any secret despatch which he considers it necessary to retain in his own custody must be handed by him personally to his successor. 33 167. The Governor is forbidden to withdraw at any time any despatch or other public document. 168. The Governor's despatches should be numbered in succession, commencing annually with a fresh series. Tach despatch should be confined as much as possible to a single subject. The paragraphs should be numbered and the enclosures noted in the margin. 169. Each enclosure should be separately numbered or marked and, if in any foreign language except French, should be accompanied by a translation. Connected correspondence should be placed in order of date. In the case of printed documents which can be procured without difficulty, six copies should be forwarded. 170. Despatches forwarded to the Secretary of State should be accompanied by a schedule in duplicate, giving their serial numbers, dates, and sub- jects, and also by a statement of the numbers and dates of all despatches which the Governor may have received from the Secretary of State since the pre- ceding occasion. Separate schedules and statements should be furnished for confidential and secret despatches. 171. With the view of facilitating the despatch of business, the Governor will send home by the first mail of every month :— (1) A schedule of despatches received from the Secretary of State which have been more than three months in his hands without an answer. The cause of the delay should be briefly stated in each esse. (2) A schedule of despatches sent by the Governor to the Secretary of State which appear to have remained unanswered for more than three months after receipt. Attention should be called AR lo any case where inconvenience is occurring or likely to occur by the delay in answering. 172. In the case of telegraphic despatches, the Governor should transmit by mail schedules of all code telegrams despatched giving a brief indication of the subjects. ‘‘ Confidential > and *‘ Secret *’ code tele- grams should be shown in separate schedules as in the case of despatches. 173. Every Legislative Act must be accompanied by a statement from the Law Officer of the Crown to the effect that in his opinion the Governor's assent may or may not be properly given thereto, and also by a report from the Governor or from the Law Officer giving all requisite explanation respecting the object of the Act and any legal or political question which it may involve. If the Act is based on any Imperial or Colonial statute, a reference to that statute should be given. Consolidating legislation must be accompanied by a comparative table. 174. The Secretary of State will not certify signa- tures other than those of the Governor or the Colonial Secretary. It is the duty of the Governor to cause it to be made known that the authentication of docu- ments requiring to be certified can only be effected in this manner. B. Returns. 175. All returns, reports, and local publications referred to in the Royal Instructions, or directed in structions from the Secretary of State or in these regulations must be punctually forwarded to the proper department. A list of the more important returns is given in Appendix 6. 176. The Governor will transmit to the Secretary of State ten copies of all Acts as soon as printed and six A copies of annual volumes of Acts. Fourteen copies of all Acts will be sent addressed as below :— 1. House of Lords. 2. House of Commons. 3. Board of Trade. 4. British Museum. 5. Bar Library, Royal Courts of Justice. 6. Law Society. 7. National Library of Scotland. 8. Library of Lincoln’s Inn. 9. Library of the Inner Temple. 10. Library of the Middle Temple. 11. Library of Gray’s Inn. 12. Library of the Royal Colonial Institute. 13. Signet Library, Edinburgh. 14. Library of the Judicial Department of the Privy Council. 177. Ten copies of every new compilation or corrected edition of the Colonial Laws in volume form, and ten copies of separate prints of the laws contained in the volumes, will be forwarded to the Secretary of State. 178. As soon as possible after the close of each year the Colonial Secretary will cause the annual Blue Book to be completed, and will certify the accuracy of its contents. The Governor will immediately transmit 1t in duplicate to the Secretary of State. 179. The Blue Book shall be accompanied by a report containing a brief account of the main activities of the Government and of the progress and develop- ment of the dependency during the preceding year, Including in particular information as to the general tendency of trade. The report should contain a prefatory historical and geographical note, followed by information under the headings :— General, Finance, Production, Trade and Economics, Communications, Justice, Police, and Prisons. Public Works, Public Health, Education, Lands and Survey, Labour; besides a reference to any important legislation not falling under those headings. Opinions, forecasts, controversial matter, details of merely local interest, and tabular statements other than those required for the elucidation of the text should be excluded. 180. Colonial Governments should arrange for the interchange of reports on subjects of common interest. C. Military. 181. Governors who are actually in command of His Majesty's troops must separate their correspondence with the Secretary of State for the Colonies and the Secretary of State for War, as prescribed in the following Regulations 182 to 186. 182. All matters which relate to the discipline of the troops, or to the employment of them in any ordinary and established service, or to the relief of the troops after their time of local service shall have expired, or to the interior economy of His Majesty’s land forces, will probably form the subject of corre- spondence with the Secretary of State for War exclusively. 21 183. In the event of actual hostilities with any foreign enemy, or of any extraordinary employment of the troops for the maintenance of the public peace, such occurrences must be reported both to the Secre- tary of State for War and to the Secretary of State for the Colonies. 184. In the event of its being thought necessary to make or to advise any military convention with the officer in command of the troops of any foreign Power, a Governor commanding His Majesty’s troops will at the same time report to the Secretary of State for the Colonies and to the Secretary of State for War the measures which he may have so taken, or those which he may wish to recommend for adoption. 185. In case it should be necessary, in order to render the Governor’s military reports clear, to make reference, in his correspondence with the Secretary of State for War, to questions connected with his civil authority, he will in every such case at the same time bring such questions under the notice of the Secretary of State for the Colonies. 186. As any attempt to define the limits of a Governor's civil and military correspondence may, from the nature of the case, be imperfect and may omit to provide for some unforeseen exigency, he will best meet the requirements of the Secretary of State for War and of the Secretary of State for the Colonies by conducting his civil correspondence exactly as he would conduct it if he possessed no military command, and vice versa. The two functions of Governor and of Commander of the Forces, though for the time com- bined in the same person, should be regarded in this fespect as entirely separate, and the reports made by the Governor in each capacity should be made pre- Cisely in the same manner as if that combination of functions did not exist. yi 187. When a Governor shall have occasion to report upon, or bring under the consideration of the Secre- tary of State for the Colonies, matters which involve military as well as civil considerations, or which require the concurrence or decision of the Secretary of State for War, he will first communicate with the officer commanding the forces in the Colony respecting the matters in question, and, having obtained that officer’s opinion or observations thereon, he will transmit the same, with his own report, to the Secre- tary of State for the Colonies, and will, in every case, furnish the officer commanding the troops with a copy of any report he may make involving military con- siderations. If the officer commanding considers that these reports require the consideration of the Secre- tary of State for War, he will forward the duplicates with his observations by the same mail which conveys the original report to the Secretary of State for the Colonies. 188. Similarly under the King’s Regulations, when the officer commanding the troops in a Colony desires to bring to the notice of his military superiors any matter which may involve civil as well as military con- siderations, he - will first communicate with the Governor with a view to obtaining his opinion thereon. He will transmit with his own report any opinion or observations he may thus obtain; and will in every case furnish the Governor with a copy of any. reports he may make on subjects other than military discipline and routine. If the Governor considers that these reports require the consideration of the Secretary of State for the Colonies, he will forward the duplicates with his observations by the same mail which conveys the original report to the Secretary of State for War. D. Naval. 189. The Governor or, in his absence, the Governor's Deputy, if one has been appointed, will write in his na own name to any senior naval officer (that is to say, the senior officer then within his immediate reach), holding the rank of Flag Officer, Captain, or Com- mander, but will communicate with any senior officer of lower rank through his private secretary. In no case will he so communicate through the Colonial Secretary. 190. Any notice or direction which the Governor may have occasion to convey to the commander of any foreign vessel in the waters of the Colony will be transmitted through the officers of the Colonial Govern. ment and not through the officers of His Majesty’s Navy, whose intervention should not be applied for unless the directions forwarded through the ordinary channel should fail to produce their effect. E. Shipping. 191. Under the Imperial Acts relating to merchant shipping certain duties in relation to merchant shipping are imposed on Colonial officers. Detailed instructions with regard to general duties in connection with mer- chant ships and seamen are contained in the ** Instruc- tions to Officers in British Possessions Abroad ** issued by the Board of Trade; and instructions on matters relating to the registry of ships are contained in the ** Instructions to Registrars of Shipping ** issued by the Commissioners of Customs with the approval of the Board of Trade. 192. At the end of each year the Colonial officer performing the duties of Registrar of Shipping will Drepare and transmit to the Registrar-General of Shipping and Seamen, Tower Hill, London, E.1, an Account made up to the 81st December showing :— (a) the names and particulars of all ships on the register of the port on the previous 1st January, and 4 (b) the names and particulars of all ships regis- tered at the port during the year or of those whose register has been closed. In the latter case, the cause of closing the register should be stated. At the end of the list an abstract should be given of the number and tonnage of vessels belonging to the port on 81st December. It is important that this list should be transmitted as early as possible in the month of January. 193. Notice of any new lighthouses, buoys, or beacons placed or erected on the shores of the Colony, and of any alterations in those already existing, will be forwarded as early as possible by the Governor to the Board of Trade, and also direct to the Hydro- graphic Department of the Admiralty. These notices should be given in the form shown in Appendix 7, which in the case of buoys or beacons should be amended as necessary. 194. Any information of interest to navigators, such as the information or discovery of new reefs, shoals, or currents, should also be forwarded as early as possible by the Governor to the Board of Trade and to the Hydrographic Department. of the Admiralty. 195. For the purposes of the Wreck Abstract which is presented annually to Parliament, particulars of every casualty to shipping on the shores of any British Possession, or to any British shipping at sea concerning which information can be obtained, should be for- warded by the proper officer in the Colony to the Assistant Secretary, Marine Department, Board of Trade, as soon as possible after the occurrence. Forms for the purpose of making such returns will be supplied by the Board of Trade on application. F. Consular. 196. Communications from the Governor to a British Consul-General should be signed by the Governor. + 3 197. Communications from the Governor to a British Consul, or to a foreign Consul-General or Consul, should be signed by the Colonial Secretary. 198. Communications from a Consulate to the Governor should be signed by the senior officer of the Consulate. G. Individuals. 199. Persons in a Colony, whether public func- tionaries or private individuals, who have any repre- sentations of a public or private nature to make to the Government should address them to the Governor through the Colonial Secretary. The duty of the Governor is to consider and act upon each such repre- sentation as public expediency or justice to the individual may appear to require, with the assistance in certain cases of his Executive Council; and if he doubts what steps to take thereupon, or if publie advantage may appear to require it, he will refer the Matter to the Secretary of State. 200. Any person in a Colony has the right to address the Secretary of State, if he thinks proper; in which case he must transmit such communication, unsealed and in triplicate, to the Governor, requesting him to forward it in due course to the Secretary of State. Every letter, memorial, or other document which may be received by the Secretary of State from a Colony Otherwise than through the Governor will be referred back to the Governor for his report. 201. The preceding rule requiring transmission of Correspondence with the Secretary of State through the Governor is based on the strongest grounds of Public convenience, in order that all communications May he duly verified, as well as reported on, before they reach the Secretary of State. It extends there- fore to communications relating to public affairs as well as to the concerns of the writer, to those from 5111 all public functionaries of whatever rank, and to those from public bodies. 202. Petitions addressed to the King, or the King in Council, memorials to public officers or departments of His Majesty's Government, must be in like manner sent to the Governor for transmission to the- Secretary of State. 208. The Governor is bound to transmit to the Secre tary of State with all reasonable despatch every com- munication so received by him, accompanied by such report as its contents may appear to him to require, CHAPTER V.—FINANCE. A. Accounting Officers. 204. The Treasurer is the chief Accounting Officer of the Colonial Government, and subject to these regu- lations and to such instructions as may with the authority of the Secretary of State be approved by the Governor, the financial and accounting operations of the Government are under his general management and his supervision, but it is also the duty of the Colonial Secretary, the Auditor, the heads of depart- ments, the sub-accountants and all accounting officers fo take care that these regulations are duly observed. The term sub-accountant means an officer who is entrusted with the receipt, custody, and disbursement of public money and who is required to keep one of the recognised cash books, the transactions in which are subsequently embodied in the final accounts ren- dered by the Treasurer. 205. It is the duty of the Treasurer :— (1) To see that the proper system of account is established in every department of the Colonial Government : 14 IQ oO o bq 7 Y re (11) To exercise supervision over the receipts of public revenue and as far as possible to secure its punctual collection ; (iii) To bring promptly to account, under the proper heads and items, all money, whether revenue or other receipts, paid into the Treasury or accounted for to him ; (iv) To see that proper provision is made for the safe keeping of all public money and stamps; (v) To exercise supervision over all the officers of his department entrusted with the receipt or expenditure of public money, and over the sub. accountants, and to take precautions, by the maintenance of efficient checks, against the occur- rence of fraud, embezzlement, or carelessness: (vi) To supervise the expenditure and other dis- bursements of the Government ; to take care that no payment is made which is not covered by proper authority, expressed or referred to on the voucher relating to it: and, in case of any apparent extravagance or of any apparent defect in the provision for a charge owing to the exhaustion or absence of a Vote, to call the attention of the Colonial Secretary in writing to the matter : (vii) Promptly to charge in his accounts under the proper heads and items of estimate all dis- bursements of the Government: to render the accounts for audit; and to prepare the Financial Statements and Returns. 206. The Treasurer will from time to time cause Surprise inspections to be made of the accounts of his Sub-accountants. He will report to the Colonial Secretary any material irregularity connected with the public accounts that may have been brought to his notice. =111 8 207. Heads of departments, sub-accountants and all accounting officers are personally and pecuniarily responsible for the due performance of the financial duties of their departments or offices, for the proper collection and custody of all public money receivable by them, and for any inaccuracies in the accounts rendered by them or under their authority. The responsibility of the Auditor for checking and reporting any shortcomings in connection with the public accounts or finances does not absolve any officer from his responsibility for complying, or securing compliance, with instructions within the scope of his own authority. No officer will be relieved from any portion of his responsibility should he depute to his subordinates the performance of duties which he should have performed himself. 208. The Auditor and his deputies are at all times entitled to have access to all books, records, or returns relating to accounts, and all accounting officers will give them every facility for inspecting such documents. 209. It is the duty of all accounting officers promptly to reply to any queries addressed to them by the Auditor, giving fully the particulars or information desired. B. The Estimates. 210. Annual Estimates of the revenue and expen- diture of a Colony will be submitted by the Colonial Secretary to the Governor at such a date as will admit of their consideration by the Legislature, their transmission to the Secretary of State, and the receipt of his reply by post, before the beginning of the year to which the Estimates relate. Where local circumstances render this impossible, the Estimates should be transmitted so as to reach the Secretary of State as soon as possible, and in any case before the beginning of the vear. rn RS 211. The Estimates will show against each item of revenue or expenditure the amount estimated for the coming year and the amount of the approved Estimate of the current year. Where the expenditure of a department is provided partly by annual votes and partly by a civil list or other special law, the amount provided by law will appear in an inner column, the total of which should be added to that of the items not so provided. The Estimates will thus show under each head every item which is expected to come in course of payment during the year of estimate, includ- ing not only those which are submitted to the Legisla- ture for discussion and appropriation but also those which, being already provided, are included in the Estimates for information only. The law authorising the provided expenditure should be named in each case. 212. The Abstracts preceding the body of the Esti- mates will show the totals of all the heads in the Estimates and will have four columns, one for the actual revenue or expenditure of the last completed year, one for the approved Estimates of the current year, one for the revised Estimates of the same, and one for the estimated revenue or expenditure of the coming vear. 213. The Estimates of Revenue should, except in the case of Government railways, include the gross receipts of the Colonial Government, except repay- ents of advances, proceeds of loans appropriated by Law for special works, receipts from sales of invest- ments, deposits, and remittances. They should in- clude all fees, dues, fines, and rents payable into the Colonial Treasury, any amounts payable to officers in respect of such receipts being provided for in the Estimates of Expenditure under the sub-divisions en- titled ‘* Personal Emoluments.’’ 214. The revenue should be arranged under compre. hensive heads. It falls generally into four broad classes «— (1) Duties. taxes, licences, &c.; (2) Receipts for, or in aid of, specific Govern- ment services—such as fees or hospital receipts; (3) Receipts on account of undertakings of a commercial character; and (4) Revenue from Government property, such as land, houses, and investments. It will be convenient to have several heads for each of these classes, but care should be taken that no head comprises items coming under different classes, and that revenue derived from taxation is easily distin- guishable from revenue not so derived. 215. Stamp Duties should not form a separate head. If the same description of stamp is sold for different revenue purposes, and there is thus no means of dis- tinguishing the use to which the stamp is put, the total receipts from such stamps should be provided for under a separate subhead ‘‘ Stamps sold for various revenue purposes ’’ under the head for licences, or that for payments for specific services, according to the nature of the bulk of the receipts. 216. The proceeds of the sale of Government lands and premiums on leases should be kept distinct in the Estimates from the total revenue from other sources. 217. In Colonies where a temporary deficit is to be met by a loan from Imperial funds, the estimate of the amount to be so received should appear under a separate head following and distinct from the total receipts from other sources; and any anticipated re- payments of such loans should appear under a sepa- rate head of expenditure, following and distinct from the total of other expenditure. If the Colony is receiving a grant from Imperial funds to meet certain 71 specific expenditure, the estimate of the grant should, in like manner, be shown under a distinct head, and the expenditure in respect of which it is made should be shown also, if possible, under a separate head below the total ordinary expenditure of the Colony. 218. There should be no head for ‘‘ Arrears of Revenue.”” Interest received on arrears of revenue should be brought to account under the same head as the revenue of which the arrears accrued. 219. The Estimates of Expenditure should be framed so as to show as nearly as possible the amounts which it is expected will actually be spent during the year. No deductions will, however, be made from the total of the Iistimates, or of any head, on account of probable savings on salaries owing to the absence of officers on leave, or on account of any general pre- sumption that the expenditure will be kept within the estimate. 220. Each head of department is responsible that all services that can be reasonably foreseen are in- cluded in his departmental estimate and that no un- authorised increase of salary is inserted therein. 221. Under the heading for each department there will be two sub-divisions—** Personal Emoluments ’’ and ‘‘ Other Charges.” 222. All items whatsoever of personal emoluments bo public officers will appear under ‘* Personal Emolu- ments ’, which will, therefore, include (besides salaries) personal, duty, entertainment, and house allowances, allowances in lieu of quarters, fuel, and light, clothing allowances paid in money, fees and percentages or commissions. Each allowance will be described in a separate line, and not included with the salary, but the whole of the personal emoluments of each officer in respect of each department will be 70 shown together. Pensionable offices should be dis: tinguished from those not pensionable by a star or other indication. 223. Where salaries are increased by regular incre- ments, the minimum and maximum salaries, with the incremeént, should be stated within brackets, - the amount payable within the year being inserted in the estimate. 224. Where an officer receives emoluments under more than one head the fact will be indicated by cross references or explanatory footnotes. Any pension or compensation allowance, or other emolument in re- spect of public service, including the provision of an official residence, will be similarly shown. 225. Allowances made in reimbursement of public expenses, such as horse, forage, hammock, or chair allowances, travelling allowances, and allowances for office or clerical expenses will be placed under ‘* Other Charges.’ 226. The sub-division ‘‘ Other Charges ”’ will in- clude all services other than personal emoluments which can be properly apportioned to the particular denartment. 227. Every head of expenditure will include, as far as possible, all the items relating to the particular department, so as to show clearly the total estimated cost of that department during the year. Provision should be made, under the heads concerned, for the charges on account of services rendered by other Government departments. Where services of a general character cannot be divided and charged to different departments, they will be provided for in separate sub-heads under the head *“ Miscellanenns *’ 228. Fach head of expenditure will be divided into such sub-heads as may he decided in the case of each "3 Colony. The total Personal Emoluments of each de- partment will make up one sub-head and small items under ** Other Charges '’ not of a distinctive character may be grouped under a sub-head of ‘‘ Incidental Expenses.” Items not so grouped will be shown as separate sub-heads. 229. No items of receipt or expenditure will be in- cluded under the head ‘‘ Miscellaneous’ which can appropriately be placed under any other head, and, if necessary, new sub-heads will be opened for any such items. 230. No provision is to be made for ‘* Unforeseen Expenditure *’; any item for ‘‘ Contingencies ’’ or for *‘ Miscellaneous *' under the head *‘ Miscel- laneous * should be strictly confined to petty and casual charges which are foreseen but which are toe unimportant to be provided for separately. 231. New heads or sub-heads should be opened for items of receipt or expenditure not properly falling within any of those already appearing in the Estimates. 232. The total estimated expenditure of the year should not in ordinary circumstances be allowed to exceed the total estimated revenue. In the case of an anticipated excess a footnote should explain in what Manner it is to be met, and in the Appropriation Law the expenditure for the year should be made a charge on the revenue of the vear ‘‘ and other funds of the Colony.” 233. The estimates of the charges on account of Public Debt should be arranged in the chronological order of the loans provided for. 234. There will be two heads for public works in addition to that for the establishment of the Public Works Department. All annually recurrent services 1 will be placed under the first of these heads: and other works under the second. There will thus be three heads of expenditure administered by the Public Works Department, viz.:—‘‘ Public Works Depart- ment *’, ‘‘ Public Works Annually Recurrent ’’, and ‘* Public Works Extraordinary.’’ 235. In the case of works not annually recurrent which will extend over more than one year, there should be shown not only the estimate for the year, but also the original estimate for the whole work, the revised estimate (if any), the total amount actually expended so far as accounts are complete, and the total amount likely to have been expended on the work up to the beginning of the year of estimate. 236. Where the cost of any public works is to be met by loan, and it is anticipated that the loan funds will be available within the year of estimate, the anticipated expenditure on such works will not appear in the body of the Estimates; but a full statement of such expenditure, containing the particulars men- tioned in the preceding regulation and including a schedule showing the salaries of any staff specially engaged, should be appended to the general Estimates; and, unless the law raising the loan specifically authorises the execution of the particular works con- templated, the amount to be expended upon each must be sanctioned by the Legislature. In cases where sufficient loan funds are not immediately available and the expenditure must therefore be met in whole or in part out of current revenue or surplus balances subject to reimbursement in a subsequent year when the con- templated loan has been raised, provision should be made for the expenditure separate and distinct from the total of other expenditure, and charged as an advance pending reimbursement. 237. The Estimates should explanations respecting every 7° nature therein comprised and of the difference under each item between the proposed expenditure or antici- pated revenue, and the approved estimate for the preceding year, as shown in the parallel columns. Six copies of the Estimates should be sent to the Secretary of State or, where they are not printed, two copies at least, 238. The Estimates should be accompanied by a statement. of the assets and liabilities of the Colony at the close of the last completed year of account, and a statement, partly estimated, of the assets and liabilities at the beginning of the year to which the Estimates relate. 239. The Appropriation Liaw will not include sums specifically provided by Law, but only such sums as require to be voted by the Legislature for the service of the year, and will appropriate these sums under each head of expenditure in the Estimates. In cases of expenditure in excess of these sums, only the net excess on each head will require supplementary appropriation, but Appropriation Accounts, showing the excesses and savings on each sub-head of the Estimates, should be laid before the Legislature and the Secretary of State. 240. The Governor will not propose to the Legisla- ture the execution of any important public work for which he has not obtained the previous sanction of the Secretary of State. 241. Special cases of pressing emergency may arise in which it is impossible to obtain the previous requisite sanction of the Secretary of State for a proposed work. In such a case the Governor will submit his proposals to the Legislature, and, having obtained their approval, will seek the sanction of the Secretary of State at the earliest opportunity. fy C. Receipts. 242. All receipt entries in the accounts must be vouched for on the form prescribed by law or regula- 100. 243. Except where otherwise provided and in cases where receipts are not required (such as Customs duties ur sale of stamps), accounting officers must give receipts, from books of counterfoil forms bearing printed con- secutive numbers, for every sum paid to them. Where such a check can be obtained the counterfoils should be signed by the payers and, in cases in which revenue is payable by adhesive stamps, the stamp must be effectually cancelled. Numbered counterfoil receipt books will be supplied by the Treasurer, who will be responsible for their custody and to whom the counter- foils will be returned when the receipt forms are exhausted or as may be otherwise directed. Counter- foil books should not be cut or divided 244. All licences, permits, certificates, passage orders, and other documents for which payments are made will be issued from counterfoil books printed with consecutive numbers. 245. Court fees, licences, and similar receipts should be collected by means of stamps whenever practicable. In such cases the stamps will be affixed by the persons paying in such revenue and effectually cancelled by the proper officer. The cancellation should whenever possible be performed by an officer other than the officer employed to sell the stamps. 246. All officers, other than the Treasurer and the sub-accountants, who receive in their public capacity any duties, taxes, licences, fees, rents, or other public money whether forming a portion of the colonial revenue or not, are required to pay the whole amount 7 of such money, daily or at the earliest possible oppor- tunity, either into the bank to the credit of the Treasurer, or into the Treasury, or to a sub-accountant. 247. In all cases the gross amounts received must be paid into, or accounted for to, the Treasury. All charges upon the revenue received will require authority, and should appear as expenditure, sup- ported by proper vouchers. 248. Between the time of receipt and the time of payment into the bank, Treasury, or to a sub: accountant, no public money shall be made use of in any way whatsoever ; nor will any officer advance, lend, or exchange any sum for which he is answer- able to the Government. 249. Bills of exchange, cheques, or promissory notes will not be received as revenue, except under such conditions as, having regard to local circum- stances, the Governor may prescribe by standing order. When so authorised, accounting officers, on the receipt of any such negotiable instrument, will enter the amount thereof in their cash books as revenue. collected, taking credit for the same when handed over to the Treasurer. 250. All fees received from the public by an officer in his public capacity, which are specially appro- priated, either wholly or in part, to the remuneration of such officer, and which form part of his pension- able emoluments, will be dealt with in the same manner as other receipts of public money, and the total amount paid into or accounted for to the Treasury. The amount to which the officer is entitled will then be issued to him, on a proper voucher, by the Treasurer. In all cases where any portion of such fees is receivable by the Government the total sum collected will be brought to account as revenue, the amount paid to the officer being charged as ex- Penditure against the proper head, under ** Personal Emoluments.”” Where the Government is not entitled to any portion of such fees and they are not 2 pensionable emolument, the officer receiving them will be required to make a monthly report of their amount for record in the Treasury. The estimated amounts receivable as fees by any officer should be shown in footnotes to the annual Estimates. 251. Payments to the ‘Treasury or to sub- accountants by collectors of revenue will be supported in edch case by such subsidiary detailed schedules or abstracts as the Treasurer may prescribe. 252. Whenever a public officer not being a regular collector of revenue comes into receipt of public money, he will pay it to the Treasurer or to a sub- accountant without delay, obtaining a receipt for the amount so paid in: 253. If at any time the public revenue sustains a loss by reason of the neglect or fault of any officer, he will be liable to be surcharged with the amount. 254. The Treasurer will report to the Colonial Secretary any failure on the part of an accounting officer to receive and duly account for any sums receivable by him. He will also report -any case in which he may have reason to think that the revenue is falling unduly into arrear. The Auditor will similarly report in like circumstances 255. All officers charged with the supervision of the collection of revenue will furnish to the Treasurer for transmission to the Auditor periodical returns showing the state of the arrears in the collection of taxes or any other revenue receivable by them. In the event of there being no such arrears a nil return will be furnished 256. In the case of irrecoverable arrears of revenue, except where other authority is by law established. -- 1 the authority of the Secretary of State is required for any general cancellation of claims prior to a given date. 257. In cases of arrears of revenue due by particu- lar individuals, in which the necessity or justification for writing them off depends upon local circum- stances, and when no question is involved either of large amount, of important or novel principle, or of the negligence of an accounting officer, the Colonial Secretary or other officer appointed by law to deal with such claims will from time to time furnish to the Treasurer for transmission to the Auditor a list of cases in which it has been decided to write off such arrears, with the reason for so doing entered against each case. Unless the Auditor sees cause to challenge the decision in any case, this list will be accepted as a valid discharge for the accounting officer in respect of the mnon-collection of any amount specified thereon. D. Payments. 258. All disbursements of public money in the Colony will be made by the Treasurer under authority from the Governor, either personally or by officers acting, by instruction, as his sub-accountants. The Treasurer and all accounting officers will be held per- sonally and pecuniarily responsible for inaccuracies in the rendering of accounts and for any payments made, except as prescribed by these regulations. Disburse- ments in England will be made by the Crown Agents, whose accounts will, as soon as received, be incor- porated by the Treasurer in his monthly accounts. 259. Where a bank account is kept, all payments of £2 or more (or the equivalent in local currency) will be made by cheques signed by the Treasurer or by the authorised sub-accountant, and countersigned by such other departmental officer as may be appointed by the Governor to do so. The Governor will, if he sees fit, appoint a lower or higher limit, The counter- foils of all cheques will be preserved for reference, 260. Any officer allowing or directing any disburse- ment without proper authority will be held personally responsible for the amount. 261. The complete authority requisite for expen- diture out of public funds consists of a vote or enact- ment of the Legislature and the sanction of the Secre- tary of State. The authority thus conveyed is addressed solely to the Governor, and the Treasurer is strictly prohibited from making any payments, or accepting any charge on his accounts (notwithstand- ing that the services to which they relate may be duly provided for in the Estimates or Appropriation Law), unless authorised so to do by— (i) General Warrant, under the hand of the Governor or of the Colonial Secretary signing by command *’; (ii) Requisition approved by the Governor; (iii) Special Warrant ; (iv) The Secretary of State’s approval of ex- penditure incurred “by the Crown Agents in England. 262. Before the commencement of each year a com- plete schedule will be prepared by the Treasurer of the personal emoluments and other public services of a uniform character, provided for in the Estimates for the year, over which the Government does not desire to reserve special control. This schedule will be annexed to the General Warrant of the Governor, authorising the payment by the Treasurer monthly, or at such periods as may be necessary during the year. of the services therein enumerated. This General Warrant will be prepared in triplicate and copies filed in the Colonial Secretary’s Office, the Treasury, and the Audit Office 263. When an officer considers it necessary to incur expenditure on a service for which there is provision in the Hstimates but the expenditure on which has hot been authorised in the General Warrant, he will, as soon as possible and before incurring the expen- diture, submit a Requisition in. duplicate stating the whole extent and estimated cost of the service required, and giving all details as far as he is able. In the case of any public works, plans, specifications, tenders, and estimates, as far as practicable, should accompany the Requisition. 264. The head of the department responsible for the expenditure will examine the Requisition, fill in from his departmental vote account the statement of expenditure already incurred or authorised, counter- sign it, and forward it to the Treasurer for submission to the Governor. 265. It is the duty of the Treasurer on receipt of a Requisition to satisfy himself that the expenditure for which authority is required is sufficiently provided for in the Estimates, or by Special Warrant, and that it 18 proposed to be charged against the proper head and sub-head; that the particulars given in the Requi- sition are accurate and sufficient for the guidance of the Governor in considering the propriety of the ex- penditure, and that all regulations which may affect the duty of the officer concerned in respect of the Requisition have been complied with. He will obtain from the officer any information that may be neces- sary for the assistance of the Governor, and will return the Requisition for amendment, if incomplete or Indefinite. In forwarding the Requisition, the Treasurer will advise as to the funds available for Meeting the proposed expenditure, having due regard to the whole of the services which appear likely to be chargeable against the subhead in the course of the year. Both copies of the Requisition, with the QW Governor's allowance or disallowance noted thereon, will be returned to the Treasurer. If approved, it will be sufficient authority for the expenditure to be incurred, and one copy will be retained by the Treasurer. The other copy will be sent to the head of the department from which it was received for record and reference 266. Should the expenditure authorised upon any Requisition be found insufficient, the head of the department requiring authority for further expen- diture will, so soon as he foresees the necessity there- for, forward to the Treasurer a supplementary Requi- sition for such further expenditure, drawn up in the same form as the original Requisition and accom- panied by a memorandum explaining the necessity for the axeeas 267. In any exceptional case where it is manifestly for the benefit of the public service that expenditure should be immediately incurred, and time does not permit of authority being obtained in the usual way, an officer may, on his own responsibility, incur the expenditure ; but he will at once forward a Requisition as above provided with a covering memorandum ex- plaining the reasons which induced him to depart from the ordinary course. In every such case he will be held personally liable for the expenditure in the event of the payment not being finally approved; and any items which may appear unnecessary or extravagant will be disallowed and surcharged against him. 268. All payment entries in the accounts must be vouched for on the prescribed form. 269. Vouchers for all salaries, allowances, and othet services included in the General Warrant will be delivered duly certified by the heads of departments to the Treasurer, or, in the out-stations, to the nearest sub-accountant, three clear days at least before the ~~ n last day of public business in each ménth. Ty vouchers delivered after the date prescribed. will be liable to be held over until the pay-day of the following month. In. the last month of each financial yea? the 2 vouchers for salaries, allowances, and pensions should be delivered not later than the 26th of that month. Officers whose salaries do not exceed £100 a year may be paid weekly or half-monthly. ix Pa % 270. All travelling and transport allowances are granted in respect of expenditure actually incurred on the public service, no part being intended as a personal emolument to any officer. 271. In the event of any unauthorised payment being made in consequence of an incorrect certificate on a voucher, the certifying officer will be held responsible for the same, and the amount will be surcharged against him. 272. In case of any addition being made to the rates or amounts of expenditure authorised in the General Warrant, a Special Warrant will be necessary before any further payment can be made for the service affected. Special Warrants will also be required for all payments on account of services not included in the Estimates, even though provided by law, and for pay- Ments in excess of the amounts so included. Special Warrants shall be prepared and filed in triplicate, as In the case of the General Warrant, and copies supplied fo the same offices. The foregoing procedure does not Apply to expenditure incurred by the Crown Agents in England on instructions received from the Secretary of State. 273. Separate vouchers will, as far as possible, be ised for separate sub-heads and for the payment of different services, especially in cases where each ser- Vice has been separately authorised, i 274. All vouchers will contain full particulars of each service, such as dates, numbers, quantities, dis- tances, and rates, so as to enable them to be checked without reference to any other document. 275. The signature of the head of a department certifies to the accuracy of every detail on the voucher. He will therefore be held responsible that the services specified have been duly performed, that the prices charged are either according to contracts or approved scales, or fair and reasonable according to current local rates, that authority has been obtained as quoted, that the computations and castings have been verified and are arithmetically correct, and that the persons named in the vouchers are those entitled to receive payment. 276. When supplies are furnished or work done under agreement or contract, there will be attached to the voucher a certificate that the payments are in accordance with the terms of the contract or agree- ment, that, as regards supplies, the articles have been received, and, in the case of work, that it has been properly done. In the case of a payment on account no more will be claimed than the cost of the work certified to have been performed. When a deduction 18 made from the amount payable on a contract in respect of a penalty or fine, the net sum only will be paid. 277. In cases where public officers present claims for small payments made by them, sub-vouchers, in the shape of actual receipts, must be produced whenever practicable. When sub-vouchers cannot be obtained the officer will certify that the charges have been incurred solely upon the public service and actually paid by him. 278. Whenever possible payment of wages will be made by an officer of the Treasury and witnessed by another public officer or other responsible person 3A approved ‘by the Treasurer, who will sign the sheets 48 witness to the payments having been made to the persons entitled to the money. Money should not be paid to unofficial persons for distribution in wages. 279. The Treasurer, before paying any claim, will satisfy himself that :— (i) The payment will not cause an excess on the amount provided in the Hstimates or in special warrants, on the sub-head to which it is chargeable ; (ii) The expenditure has been authorised by Warrant or approved Requisition, as quoted on the voucher: (ili) The information furnished on the voucher is correct in all particulars and that the certificate is signed by the proper officer. (iv) All proper deductions from salaries or pensions on account of contributions, repayment of advances, family remittances, or other liabili- ties have been duly made. _ Sub-accountants making payments for the Ireasurer will similarly satisfy themselves in regard fo these points so far as they are in a position to do so. 280. Payment will be made only to the persons Named in the vouchers, or their legal representatives, from whom signed receipts (duly stamped, where Necessary) must be taken at the time of payment. Where the recipient is unable to write, he will make his mark in acknowledgment of receipt, the act being Witnessed and the receipt countersigned by some Person other than the paying officer. Where this is impracticable, as occasionally in the case of pay- Ments to & number of labourers, the paying officer Will certify that the payments have been actually Made, such certificate being countersigned by some Person other than the paying officer who was present oJ at the time of payment. ‘When payments are made to persons other than those named in the vouchers or to the agents. of officers absent on leave, the authorities under which they are made (such as powers ‘of attorney, and letters of adminigtration) shall be registered in the Treasury and notified on the vouchers, except where the law permits of a declaration being substituted for letters of adminis- tration in cases of succession to small estates. In the case of an officer absent on leave, the amount of whose salary is paid to his agent, a certificate that the officer was alive on the date to which salary is claimed must be furnished to the Treasurer and attached to the payment voucher. When an altera- tion occurs in the amount expressed to be received, the initials of the recipient should be written against such alteration. A receipt given by an officer for money paid to him by way of imprest, or in adjust- ment of an account where he derives no personal benefit therefrom, is not, unless specially required by local law, chargeable with stamp duty. Pay- ments of subsistence and other allowances in reim- bursement of expenses actually incurred are likewise exempt. E. Classification and Control. ~ 281. When the Annual Estimates have been passed by the Legislature, and the Appropriation Law allowed by His Majesty, the expenditure of the year must be held to be definitely limited and arranged. Should any further disbursements on account of the service of that year be required, which could not have been foreseen, cannot be postponed without detriment to the public service, and cannot be met out of savings under the proper head of the Estimates, the Governor will at the earliest opportunity and, if possible, before any expenditure is incurred, submit to the T.egisla- ture an estimate of the expenditure so required: Regulations for His Majesty's Colonial Services. CORRECTIONS. For Regulations 281 and 282 substitute :— 281.—(1) When the annual Estimates have been passed by the Legislature and approved by the Secretary of State, and the Appropriation Law allowed by His Majesty, the expenditure of the year must be held to be definitely limited and arranged. Should any further disbursements on account of the service of that year be required, which could not have been foreseen, cannot be postponed with- out detriment to the public Service, and cannot appropri- ately be charged to an existing sub-head of the Estimates or will cause any excess thereon, approval by the Legislature and the Secretary of State of the necessary additional pro- vision for such disbursements will be sought in the following manner : — (a) Where the provision for the supplementary ex- penditure is not in excess of an amount fixed by the Secretary of State in the case of the individual Colony, and the supplementary expenditure is not of such a nature as to raise some question of principle or involve a breach of some regulation or some previous ruling by the Secretary of State, the Governor may on his personal responsibility give his sanction to such supplementary expenditure being incurred, subject to the inclusion of the amount of such provision in a Schedule of additional provision for the quarter (or such shorter period as may be adopted in the case of the individual Colony) in which such sanction was given. (b) In all other cases, the Governor will, at the earliest possible opportunity and if practicable before any expenditure is incurred, submit an estimate of the supplementary expenditure separately to the Legislature and the Secretary of State and obtain their approval of it. ‘The amount of the provision so approved will he included in the next Schedule of the year. (¢) The Schedule for the quarter (or other shorter period) will thus include under Heads and Sub-heads all provision for expenditure in addition to that provided for in the Estimates or in previous Schedules for the year, which has during that period been approved by the Legislature and the Secretary of State or has been authorized bv the Governor in anticipation of the approval of the Legislature and the Secretary of State. Tt will be despatched to the Secretary of State not later than one month after the close of the period to which it relates, but in any case before the end of the financial vear. In the event of the Legislature not having dealt with it when it is despatched to the Secre- tary of State, the resolution of the Legislature upon it will be reported to the Secretary of State subsequently ag soon as possible. (2) If after the close of the financial year it is found that supplementary expenditure has occurred during that year which has not been included in any Schedule, and the Governor considers that such expenditure should be admitted as a charge to public funds, he will as soon as submit a statement of such expenditure to the Legislature and the Secretary of State for their approval of its being so charged. 282. If the supplementary expenditure causes an Excess on a Head, such Excess should ultimately be covered by = Supplementary Appropriation Law. 217 obtain a vote of the amount, and report it to the Secretary of State for approval. The amount of any resulting excess should be ultimately covered by a supplementary appropriation law. The authority of the Legislature and of the Secre- tary of State will also be required for defraying any excess of expenditure beyond the amount provided under any sub-head out of savings on another sub- head, or for expenditure which necessitates the opening of a new sub-head. 9282. When the additional expenditure to be in- curred is neither in excess of an amount fixed by the Secretary of State in the case of the individual Colony, nor of such a nature ag to raise some question of principle or involve a breach of some regulation or of some previous ruling by the Secretary of State :— (a The Governor may on the ground of urgency sanction such additional expenditure on his personal responsibility, subject to his obtain- ing the authority of the Legislature and the Secretary of State in due course; (b) The sanction of the Secretary of State should normally be sought by the inclusion of the itetn, with any necessary explanations, in the quarterly return of unforeseen expenditure ren- dered under Regulation 365. 283. The Governor is not authorised to make any addition to the fixed establishment of the Colony nor to alter the appropriation of the established salaries of any public department, either as regards the num- ber of appointments, or the rates of salary and emolu- ments, without the previous sanction of the Secretary of Qtate 284. The Estimates form the basis of the accounts of the year to which they relate, and the classification and sub-division of the accounts of revenue and ale expenditure must accord with the detail of the Estimates. 285. It is the duty of a head of a department tc watch the expenditure of his department with refer- ence to the amounts provided in the Estimates, and fo report at once to the Colonial Secretary whenever it may appear that the amounts provided will prove insufficient for the service of the year. Whenever the Treasurer makes any charge against a vote by transfer from the Crown Agents’ account or the account of another department, he will immediately notify the head of the department responsible for the vote, who will post his vote account accordingly. 286. If ‘charges are made against a head which, although ‘apparently chargeable to that head, do not clearly come within the meaning of any of the sub- heads, they should be brought by the Treasurer under the notice of the head of the department concerned and of the Colonial Secretary, with a view to the insertion of an additional sub-head in the accounts. 287. The authority for expenditure conveyed by ar Appropriation Law lapses at the end of the financial year to which it relates, and if further expenditure is necessary for the completion of any service it must be provided for in the Estimates or Supplementary Estimates of the year in which the sum will actually be expended. The authority conveyed by warrant and requisitions similarly lapses on the last day of the financial year in which they are issued and no pay- ments may be made after that date, except under the authority of warrants or requisitions issued for the service of the ensuing financial vear. . 288. The date of payment governs the date of the record of the charge in the accounts. In no circum- stances may payments be made before they are: due for the purpose of utilising an anticipated saving on 20 a sub-head, nor may the unexpended portion of any subhead be drawn from the Treasury for the purpose of setting it in reserve to meet impending payments, or to be carried to a deposit or suspense account. On the other hand, expenditure properly chargeable to the account of a given year must, as far as possible, be met within the year, and must not be deferred for the purpose of avoiding an excess on the amount pro- vided in the Estimates. 289. Where any officer, department, or board administers on behalf of the Government anv com Regulations for His Majesty's Colonial Services. CORRECTION. For Regulation 287 substitute -— 287. The authority for expenditure conveyed by an Appropriation Law lapses at the end of the financial year to which it relates, and if further expenditure ls necessary for the completion of any service it must be provided for in the Hstimates, or in a Schedule of additional provision, of the year in which the sum will actually be expended. The authority conveyed by warrant and requisitions similarly lapses on the last day of the financial year in which they are issued and 00 payments may be made after that date, except inder the authority of warrants or requisitions issued lor the service of the ensuing financial year. 8325—7500 a sub-head, nor may the unexpended portion of any subhead be drawn from the Treasury for the purpose of setting it in reserve to meet impending payments, or to be carried to a deposit or suspense account. On the other hand, expenditure properly chargeable to the account of a given year must, as far as possible, be met within the year, and must not be deferred for the purpose of avoiding an excess on the amount pro- vided in the Estimates. 289. Where any officer, department, or board administers on behalf of the Government any com- mercial or industrial enterprise, or any service involv- ing receipts and payments, the whole of such receipts and payments shall, excepting where otherwise autho- rised by the Governor with the approval of the Secre- lary of State, be accounted for to the Treasurer, and Included in his monthly and annual accounts; and the estimates of the department will be prepared iccordingly. 290. When a personal advance in anticipation of salary is allowed, it will be debited as an advance to the recipient and not to the vote for his salary. Any ddvance made to an officer is to be notified to the head of his department, who will take care that proper Arrangements are made for repayment and that no salary is subsequently paid unless such arrangements have been made and are comvlied with. 201. The purchase and sale of securities will be Neluded in the accounts ‘‘ below the line,” that is ‘0 say, following after and distinct from the entries ‘lating to revenue and to expenditure charged 'gainst revenue. Amounts realised by the sale of ‘ecurities will be brought to account under Invest- Ments Realised, and no record of any profit or loss in ‘elation to the purchase price will be made except nthe case of a sale of investments on asccount of 0 surplus balances, when any resulting profit will be carried to current revenue and any loss charged to expenditure. In all other cases the difference between the purchase and sale prices will be left in or borne by the balance of the fund in respect of which the investment was made. In order to provide for any depreciation in the realisable value of the securities, such an amount as may appear to be necessary to provide for estimated losses should, with the approval of the Secretary of State, be placed in reserve and after being approved by the Legislature and a vote taken for the amount, should be charged to Expenditure and recorded in a Suspense Account entitled ‘* Investments Depreciation Account’ exhibited, below the total of revenue, in the Colony’s accounts. The amount thus set aside should be reviewed annually in connection with the Annual Estimates of the Colony. 292. Any necessary expenditure on services of a confidential nature, the purpose and particulars of which cannot be divulged, will be specially reported to the Secretary of State and will be supported in the accounts by the Governor's certificate of payment and declaration that he has satisfied himself that the money has been properly expended. 293. The authority of the Secretary of State is re- quired for writing off any loss of public money or, subject to the provisions of these regulations, of any sum which has appeared as an asset in previous accounts, and also for the abandonment or remission of any claim for money due to the Government, unless the amount does not exceed the limit up to which the Governor has been authorised to sanction on his own authority such writing off, abandonment, oF remission. ~ F. Remittances and Imprests. 294. All payments due by a Colonial Government to public departments or other creditors in the United Kingdom, and, unless otherwise authorised, all pay- ments due to other Governments, shall be made through the Crown Agents for the Colonies. 295. The Crown Agents shall be kept continuously in funds by the Colonial Treasurer, whose duty it is bo watch the account of the Colony with the Crown Agents, to be prepared to meet their current require- ments and to notify them in good time if local circum- stances make it necessary to arrange for temporary accommodation in aid of the Government’s account with them. 296. The maximum cash balance which may be fetained by sub-accountants will be calculated upon their average current requirements and fixed by authority of the Governor, and the Treasurer will be responsible for seeing that such balances do not exceed their authorised limits. 297. Remittances to public creditors outside the Colony other than those made through the Crown Agents will be made only by the Colonial Secretary, who for such purpose will be furnished by the Treasurer with a draft payable to the order of the Creditor concerned. 298. The cost of remittance of salaries or pensions Dot drawn through an agent of the Colony will be deducted from the amount remitted. 299. A public officer will be allowed to remit through the Crown Agents for the Colonies in equal monthly nstalments a portion of his salary for the support of Members of his family. The sums thus remitted will 10%, as a rule, exceed half his salary in any one year, but in exceptional cases the Governor may authorise J? remittances in excess of half salary. Duty pay or other allowances will not be included for the purpose of calculating the maximum amount of the remittances. Life insurance premiums may be remitted by drafts on the Crown Agents. 300. If it is necessary for any officer other than a sub-accountant to have at his disposal, for disburse- ment on the public service, money for which vouchers cannot be presented direct to the Treasurer or a sub- accountant for payment, he will receive an imprest of such amount as the Governor may sanction. 801. The Governor's sanction will be conveyed by Imprest Warrant, and the Treasurer will be held re- sponsible that no imprest is made without such warrant, and also for seeing that all imprests are duly accounted for in accordance with the terms of the warrant covering them. The Governor may give a general Imprest Warrant to the Treasurer authorising him to make imprests, as may be necessary, for any regularly recurrent service. 302. Tmprests are not to be charged in the accounts as final expenditure, the actual payments only, out of such imprests, being so charged. Cash payments made by the Treasurer or his sub-accountants by way of imprest will be entered in the cash book and totalled with the rest of the payments in balancing it. Im- prests will not be treated by the Treasurer as “ Advances ”’ or ‘‘ Remittances’ but will be accounted for, below the line, under a separate head *“ Imprests.”” The imprests and the amounts of the authorised payments accounted for will be posted t0 a personal imprest account of the officer concerned. G. Custody of Public Money, 303. Wherever possible, the Governor will employ one or more of the banks in the Colony for the custody of public money either on current account or on deposit. He will be responsible for seeing that effect is given to any instructions from the Secretary of State for limiting the amount of public money that may be at any one time in the custody of a bank. He will com- municate such instructions to the Treasurer, who will be responsible for their strict observance, and also to the Auditor, whose duty it will be to report at once to the Governor for the information of the Secretary of State, if he should find that the prescribed limit bas been exceeded. 304. The Governor will take care that a secure fire- proof vault or safe is provided for the custody of money wot in the charge of a bank. The door of such vault or safe will be furnished with three different locks, the keys of which will be kept in the charge of the Treasurer and such two other principal officers of the Government as the Governor may appoint. 305. The Colonial Treasurer will keep in his own immediate charge only such sums of money, not ex- ceeding a certain fixed maximum, as may be necessary bo meet current cash disbursements. 306. The strong vault will on no occasion be opened, nor will any money be deposited therein or withdrawn therefrom, except by the three officers entrusted with the keeping of the separate keys, and on every such occasion they will sign a joint record of every sum deposited or withdrawn, which record will be kept in the vault. 307. All cash received by public officers will be deposited as soon as possible in the safe or vault pro- vided for the purpose, or paid into a bank. Negligence In this respect will throw the entire responsibility for any loss upon the officer concerned. No public officer shall keep or allow to be kept in any Government safe under his charge any money except public money or such as by virtue of his office he is bound to receive and account for. J 308. Where public money is deposited in a’ bank, the Treasurer and the sub-accountants so instructed will pay into the bank daily all public money received by them. Private money will in no circumstances be included in a public banking account. 309. The Treasurer's bank account must not be overdrawn, nor any temporary advance obtained from the bank, without the special sanction of the Governor. 310. The main stock of stamps, both postage and revenue, will be kept in the safe or vault appointed for that purpose. A stock book will be kept, in which will be entered under each denomination the number and value of stamps received and issued; and this book, on each occasion of either a receipt or issue, will be initialled by the officers appointed to have joint charge of stamps. Stamps will be issued on requisition and a receipt taken from the officer to whom they are issued. 311. Boards of Survey, to be held after the close of business on the last business day of each year, or before the commencement of business on the first day of the new year, will be appointed by the Governor to examine the Treasury cash, bank balances, and stamps, both at headquarters and as far as practicable at the out-stations. Boards will also be appointed from time to time to hold surprise surveys of the cash and stamps in the custody of the Treasurer and his sub- accountants. 312. Officers entrusted with the receipt, custody, or disbursement of public money may be required to give security, in accordance with the local law and regula- tions, for the faithful discharge of their duty. In every case of default the liability of sureties must be enforced. 313. An officer appointed to act for another officer on leave will be required to give the same security as that required to be given by the officer for whom he acts. oy H. Accounts and Bookkeeping. 314. Every entry in the accounts will be supported by a voucher containing full particulars of the item or items to which it relates. 815. The Treasurer will keep in his office the follow- ing principal books of account :—Cash Book, Abstract Book, Journal, and Ledger ; together with such sub- sidiary books as may be necessary. 316. In the Cash Book will be entered all cash transactions as they occur. The entries will be numbered consecutively, on each side of the book, in the order of the receipts or payments, and correspond- ing numbers will be affixed to the supporting vouchers. The Cash Book will be balanced at the close of each day, and the balance shown compared with the cash in hand. If the balances do not agree, the discrepancy will forthwith be investigated by the Treasurer. If they agree, a certificate will be filled in by the officer in charge of the Cash Book, showing the opening cash and bank balances, the receipts and payments for the day, and the closing balances. This certificate will be countersigned by the Treasurer and sent to the Colonial Secretary next morning, or as often as may be prescribed by the Governor. 817. Every sub-accountant will keep a cash book, In which he will enter all sums of money received or paid by him as a public officer, for whatever service, Whether they form a part of the colonial revenue or hot. He will balance his cash book weekly at least and check the balance with the money in his hands. Officers having large financial responsibility will be fequired to balance their cash books daily. +318. Every sub-accountant will send his cash book or ga certified transcript or summary of it to the Treasurer immediately after the close of each month, &ccompanied by the necessary supporting vouchers. nN J 319. When the various cash books, or the tran- scripts or summaries thereof, are received in the Treasury, they will be checked with the supporting vouchers, and any items insufficiently accounted for will be disallowed. Amounts so disallowed will remain with the balance of the account as a charge against the sub-accountant and, if not in due time properly vouched and justified, must be either re- covered from such officer as the Governor may hold responsible or provided for by proper authority. 320. The Abstract Book will be posted by an officer or officers other than the officer in charge of the Treasury Cash Book, when the Treasury staff permits of this arrangement. The posting will be done every morning from the vouchers put in on the previous day, checked by comparison with the Cash Book and tested by the Treasurer. 321. The accounts of the various sub-accountants and of the Crown Agents will be abstracted, as soon as they are received, below the record of the trans- actions of the Treasurer for the period to which they relate. 322. In the Journal will be entered, from day to day, all adjustments authorized to be made between the various ledger accounts; and also, at the close of each month, any such adjustments appearing in the accounts rendered by sub-accountants. 323. The Treasurer will keep a subsidiary Journal, in which will be recorded the details of transfers between heads and sub-heads, and of other trans- actions which cannot be shown in the principal Journal and Ledger. 324. As soon after the end of each month as the sub-accountants’ accounts have been abstracted the entries in the Abstract Book will be totalled. The totals of the entries which have been made in the 37 subsidiary Journal for the month will then be posted Into the Abstract Book; the expenditure credits, in respect of over debits in the current year, will be deducted from the expenditure, and the revenue debits, in respect of over credits in the current year, from the revenue. The resulting totals will be entered in the Abstract Book and the totals for each ledger account will be posted in the principal Journal 325. The Ledger will be posted monthly from the Principal Journal. . It will contain one account for févenue and one for expenditure, an account of sur- Plus and deficit, accounts of loan funds, of advances, deposits, drafts and remittances, and of every fund in the custody of the Government, and such other accounts as the Treasurer shall approve. A trial balance of the Ledger will be made as soon as each onth’s account has been posted, and a summary of the balance sheet under its principal divisions, but excluding the balances of the accounts of funded debt and sinking funds, will be published in the Official Gazette. This summary will form the statement of the General Assets and Liabilities of the Colonial Government, and show the excess of Assets over Liabilities as a balance identical with the balance of the Surplus and Deficit account. 326. The Surplus and Deficit account will be posted Exclusively from the accounts of revenue and expen- diture ; and will accordingly furnish the accurate record of the balance between them, from month to month and from year to year. 827. Every head of a department will keep a Departmental Vote Account in such form as will Clearly show at any time the exact amount of expen- diture charged against the vote or votes for his depart- Ment, and also the expenditure authorized to be Incurred. 5111 Ke kh 328. The monthly accounts rendered by the Treasurer shall consist of the wunder-mentioned documents '— (a) An Abstract Account of cash receipts and payments showing, under the several heads, the totals of the receipts and payments in the month and in the then expired period of the year, together with the balances at the commencement and close of the periods; (b) Schedules of the vouchers, under each head of receipt and payment, setting out the various items, arranged according to sub-heads: (¢) Vouchers for all items arranged in the order of the schedules. In Colonies in which the accounts are audited direct from the Treasury books, it will not be necessary to prepare the documents (a) and (b). The Abstract Account shall include only sums which have actually been received or paid within the period of account. 329. All account books will continue to be carefully preserved, but the vouchers may, as a general rule, be destroyed with the approval of the Governor after the lapse of a clear interval of seven years. J. Audit 830. The Treasurer will render his accounts for audit monthly, in the prescribed form, as soon as possible after the close of the month to which they relate. 331. Copies of the reports of all Boards of Survey on the various Treasury Chests, together with a cert ficate, signed by the manager of the bank, of the bank balance at the time of the survey, will be forwarded to the Auditor. 4] 332. As soon as possible after the expiration of each financial year, the Treasurer will furnish an Annual Abstract Account showing the whole of the receipts and payments in the year, and the full opening and closing balances. 333. The Annual Abstract Account will be accom- panied by detailed statements of revenue and expendi- ture, showing the amounts actually received or expended during the year as compared with the esti- mates under each sub-head, together with explanations of the differences. 334. With the Annual Account, there will also be furnished the Statement of the Assets and Liabilities of the Colony at the close of the year, together with the following documents :— (a) A statement of Advances outstanding at the end of the year; (b) A statement of Deposits outstanding at the end of the year; (c) A statement of Investments, showing the amount of stock held on the last day of the year, together with the actual cost and the market value at that date; (d) A statement of the outstanding amount of funded debt or loans, and of any sinking funds. 335. The Auditor is responsible for the audit and hspection of all public accounts of the Government, whether such accounts be of general revenue and “Xpenditure, or accounts of special funds, or depart- Mental sceonnts. 336. The Auditor is not responsible for the accuracy of the books of account so as to relieve the Treasurer. heads of departments, or other accounting officers of the responsibility therefor, which primarily rests with ‘hem. He will nevertheless apply such an examination 3111 Nn 100 as will enable him to ascertain that the accounts are kept on a correct system, that they are punctually and properly posted, and that the checks against irregu- larity and fraud are adequate and effective. 337. He will be responsible for seeing that the laws of the Colony, the Colonial Regulations, and the in- structions of the Governor in all matters of finance and account are strictly observed, and will bring to the notice of the Governor any failure in their observance. 338. The Auditor will not undertake any examina- tion of accounts, partaking of the nature of pre-audit, which involves the acceptance by him of a responsibility which would preclude him from full criticism of any accounting transactions after they have been duly recorded in the account books of the Colony. 339. The examination of the accounts, which will be carried out either at the local audit offices or at the offices of the various accounting officers, as may be most convenient, will be, as far as possible, conducted direct from the books of the various accounting officers. 340. The Auditor will examine and check the sub- sidiary books and the accounts of the authorised imprests and advances, and ascertain whether such imprests and advances are punctually accounted for and repaid. In the event of any imprest having been made to an officer without special authorisation, before a previous imprest has been accounted for, he will report the fact to the Governor. He will at once report any unauthorised advance to any officer or account or any other unauthorised disbursement appear- ing in the books. In his examination of the deposit accounts he will ascertain that all deposits which have remained unclaimed for five years are, in the absence of special reasons to the contrary, written off to revenue. He will call attention to any apparent neglect in the collection of arrears of revenue. 107 341. He will in all cases refer to the authorities regulating the expenditure provided for in the Esti- mates, and will see that the expenditure is in accord- ance therewith. In the case of expenditure which has not been provided for in the Estimates he will ascertain whether the necessary funds have been voted by the Legislature, and whether the expenditure has been duly sanctioned by the Secretary of State. He will see that in every charge against a head the money expended has been applied to the purpose or purposes for which such head was intended to provide, and that it is charged to the proper sub-head. 342. He will satisfy himself that adequate regula- tions exist for the guidance of store accountants and are duly complied with. 343. He will call upon the accounting officer for explanations of the cause of any undue delay in the rendering of accounts, or in furnishing any statements or returns that he may require, and, if the explana- tion is not satisfactory, will report the circumstances to the Governor. 344. If the Auditor finds any irregularity in the books, cash, stamps, or stores, for which the head of 3 department is responsible, he will at once notify the Governor. Should he find the books of any subordinate officer in an unsatisfactory state or dis- cover any irregularity, he will at once notify the head of the department and, if the case be serious, report the circumstances to the Governor 345. As soon as possible after the close of the financial year the Auditor will prepare a report on the revenue and expenditure of the year, in which he will deal with the collection of the revenue, the State of the arrears, the manner in which the accounts of the Colony are kept, the sufficiency of existing checks against fraud, the nature and extent of the 09 audit applied, and any special questions arising out of the accounts. In Colonies where the Auditor is responsible to the Director of Colonial Audit, he will furnish this report to the Director of Colonial Audit and to the Colonial Secretary. In other Colonies he will address the report to the Colonial Secretary for the information of the Governor and for transmission to the Secretarv of State. 846. The Governor will report forthwith for the decision of the Secretary of State any case in which he has over-ruled the maintained opinion of the Auditor in any matter relating to the public accounts. K. Stores. 347. Local purchases of stores should be confined to articles produced in the Colony or to articles whic, owing to special circumstances, can be purchased as advantageously in the Colony as they can be ordered from abroad. 348. Any stores which may be purchased in the Colony should, unless the estimated cost is less than an amount to be laid down by local regulation, be obtained by contract after public tender. Tf, how- ever, no tenders are made or the Governor has ground for belief that the tenders sent in are collusive or unreasonable, other arrangements may be made. All tenders will be submitted to a Board of not less than three persons appointed by the Governor. 349. All requisitions from a Colony for stores re- quired from the United Kingdom, or from countries not being adjacent to a particular Colony, will be sent direct in duplicate to the Crown Agents by the Colonial Government if the expenditure has been duly canctioned ira 850. Where the expenditure has not been sanctioned, the requisition, accompanied by all necessary explana- tions, will be transmitted by the Governor in dupli- cate to the Secretary of State who, if he sanctions the expenditure, will give the necessary instructions to the Crown Agents. 351. The Crown Agents, being the. agents of the Colonial Governments, will comply with all requisi- tions sent to them which bear the signature of, or are forwarded by, the proper officer of the Colonial Government, and they will not refer to the Secretary of State for instructions unless they have reason to doubt whether in existing circumstances any par- ticular requisition should be complied with. . The officer concerned will therefore be held responsible that no requisitions are sent to the Crown Agents unless the expenditure has been duly sanctioned. 352. Orders will in no case be given by the Colonial Government directly or through local agents to firms in this country or in countries not adjacent to the Colony, although the names of firms whom the Colonial Government may for any reason wish to employ may be mentioned in the body of the requisi- tion forwarded to the Crown Agents. The Crown Agents will be guided by the wishes of the Colonial Government unless they have reason to consider that this course is not in the interest of the Colony, in which case they will subsequently explain to the Colonial Government the reasons for their action. 353. Purchases of stores required from an adjacent country should be confined to articles produced in that country, and should be procured as far as possible in. the manner prescribed by Regulation 348, 354. very officer having in his charge or custody any articles which are public property ‘will keep au Inventory of the same. C 855. Boards of officers, which should not include the storekeeper of the stores to be surveyed, will be appointed by the Governor at the end of each year, and at such other times as may be necessary, to inspect and report upon Government stores; but this will not relieve heads of departments of their respon- sibility for satisfying themselves by occasional stock- taking that the balances on the ledger are actually in stock. 356. Articles will only be condemned as unservice- able on the report of a Board of Survey, except in the case of minor articles of a perishable nature, where the Governor may at his discretion dispense with a Board. 857. Unserviceable stores, if sold, will be disposed of by public auction or by tenders after public adver- tisement. If such stores are unsuitable for sale they must be destroyed, unless they can be utilised imme- diately or within a reasonable time for some public service other than that for which they were pur- chased; but any condemned stores so retained must be suitably marked to prevent their use for the original purpose and should be brought on charge in a subsidiary ledger for obsolete stores. 358. Losses and deficiencies of stores may not in any case be written off without the authority of the Governor ; but where such losses are caused by fraud or negligence, and it is desired to relieve the respon- sible officer of any part of his pecuniary liability, the authority of the Secretary of State will also be required. L. Government House. 359. The Government House, together with its stables, outbuildings, fences, and other appurtenances, will be kept in substantial repair throughout at the cost of the Colony. The rooms will be painted and 05 bapered (when necessary) and furnished at the public expense. Plate and table ornaments to a moderate and reasonable amount, together with crockery, glass, cutlery, and kitchen utensils, will also be provided at the cost of the Colony. 360. All furniture and effects supplied at the public expense will be kept complete, and any article lost or damaged otherwise than by fair wear and tear during the occupation of the Government House by any officer will be made good at his expense. 361. An accurate inventory of all furniture and effects provided at the public expense will be made and kept by the Director of Public Works, or other officer designated for that purpose, who will at least once in every two years inspect the furniture and effects and prepare a list of all deficiencies, which the officer responsible will thereupon make good at his own expense. ‘‘ Fair Wear and tear ’’ may be held to include breakages or deficiencies of crockery or similar small or fragile articles, but a reasonable limit must be placed upon the amount allowed in this respect, based as far as possible upon the previous practice in the Colony concerned. 362. Whenever a Governor vacates his Govern- ment, a similar inspection will be made; and if the retiring officer does not cause the deficiencies for which he is responsible to be made good, the inspecting officer will prepare for immediate trans- mission to the Secretary of State a statement of the expenses to be incurred for that purpose, in order that the Secretary of State may take steps to recover the amount from the officer responsible. 363. The provision made in the Estimates for the purchase of furniture and effects for the Government House will be administered by the Director of Public Works or other officer designated for the purpose, who will from time to time receive from the Governor requests for repairs, replacements, and additions. 364. Expenditure on Government House furniture incurred in the United Kingdom will only be admitted as a charge against Colonial Funds when made through the Crown Agents. M. Returns. 365. The Treasurer will furnish to the Colonial Secretary, for transmission by the Governor to the Secretary of State. the following periodical returns :— (a) ANNUALLY. {i) An Abstract Account of the total revenue and expenditure of the year under each head of receipt and payment, showing the opening and closing balances in both the Treasurer's and Crown Agents’ accounts: (ii) Detailed statements of revenue and expen- diture; arranged according to sub-heads, showing the excess or saving on each sub-head and the net excess or saving on each head, and showing also any supplementary votes for expenditure under anv sub-head : (iii) A full statement of the expenditure ov works and other payments chargeable ta Toap Accounts - (iv) A statement of the Assets and Liabilities at the close of the vear: (v) A statement of the public debt of the Colony, showing the several amounts of the loan issued and of their respective sinking funds; (vi) A statement of the investments of the Colonial Government at the close of the vear; Regulations for His Majesty's Colonial Services. CORRECTION. For Regulation 365 substitute :— 365. The Treasurer will furnish to the Colonial Secretary, for transmission by the Governor to the Secretary of State, the following periodical returns :— (a) ANNUALLY. (i) An Abstract Account of the total revenue and expenditure of the year under each head of receipt and payment, showing the opening and closing balances in both the Treasurer’s and Crown Agents’ accounts; (i) Detailed statements of revenue and expendi- ture, arranged according to sub-heads, showing the excess or saving on each sub-head and the net excess or saving on each head, and showing also any supplementary votes for expenditure under any sub-head ; (iii) A full statement of the expenditure on works and other payments chargeable to Loan Accounts; (iv) A statement of the Assets and Liabilities at the close of the year; (v) A statement of the public debt of the Colony, showing the several amounts of the loans issued and of their respective sinking funds; (vi) A statement of the investments of the Colonial Government at the close of the year; (vii) A statement of the receipts, issues, balances in hand, and the assets and liabilities of the Savings Bank, showing "separately the revenue derived from Savings Bank investments, the interest credited to depositors, and the ex- penses of the management of the institution (b) QUARTERLY." (viii) A comparative statement of the revenue and expenditure to the close of the previous quarter, H395—T500 107 (vil) A statement of the receipts, issues, balances in hand, and the assets and liabilities of the Savings Bank, showing separately the revenue derived from Savings Bank investments, the in- terest credited to depositors, and the expenses of the management of the institution. (b) QUARTERLY. (viii) A schedule of all unforeseen expenditure not covered by the appropriation law for the year, expended during the previous quarter; (ix) A comparative statement of the revenue and expenditure to the close of the previous quarter. 366. The Colonial Secretary will furnish, for trans- mission to the Secretary of State, Quarterly Returns of all persons newly appointed to public offices of classes IT and IIT (Regulation 17) and changes in the holders of existing offices in these classes, arising from promotions or otherwise, during the previous quarter; of all alterations made in the salaries and allowances of public offices of any class; and of all new offices. LOS APPENDIX 1. Regulation 22. Particulars of the Office of now vacant in the Colony of 1. Duties of Office, and qualifications required for their performance. 2. Salary of Office. 3. Allowances, quarters, and other circumstances affecting the value of the Office. 4. Nature, number, and amount of securities required, and mode of giving them. 5. Whether free passage is provided for the person selected and his family, 6. Acts, laws, or ordinances, making provision respecting any of the above matters, and especially respecting the per- manency of the emoluments and the particulars of the security required, with references to the sections in which such provision is made. 7. Whether house accommodation is available or readily procurable, whether furniture, &c., should be brought from England, and any other particulars of a like nature likely to be useful for the information of candidates Provisional. APPENDIX 2. Regulation 135. A Regulations respecting Foreign Orders and Medals applicable to Persons in the Service of the Crown, OrDERS. 1. No person in the Service of the Crown shall accept or wear the Insignia of any Foreign Order without having previously obtained His Maiestv's permission to do so, signified either: — (2) By Warrant under the Royal Sign-Manual, or (8) By restricted permission conveyed through the Keeper of His Majesty's Privy Purse. 2. When permission is given by Warrant under the Royal Sign-Manual, the Insignia of the Foreign Order may he worn at all times and without anv restriction When restricted permission is given the Insignia may only be worn on the occasions specified in the terms of the letter from the Keeper of His Majesty’s Privy Purse conveying the Royal sanction. 3. Full and unrestricted permission by Warrant under the Royal Sign-Manual is contemplated in the following cases: — For a Decoration conferred— On an Officer in His Majesty’s Naval, Military or Air Forces lent to a Foreign Government; on an Officer in His Majesty’s Naval, Military or Air Forces attached by His Majesty’s Government to a Foreign Navy, Army or Air Force during hostilities; or on any British Official lent to a Foreign Government and not in receipt of any emoluments from British public funds during the period of such loan. 4. Restricted permission is particularly contemplated for Decorations which have been conferred in recognition of Personal attention to a Foreign Sovereign, the Head of a Foreign State, or a member of a Foreign Royal Family, and which are therefore of a more or less complimentary character, but will also be granted for Decorations conferred on other exceptional occasions when in the public interest it is deemed expedient that they should be accepted. 5. Restricted permission will generally be given for Decora- tions conferred in the following cases, but, as indicated in the preceding paragraph, will not necessarily be limited to these cases: — (1) On British Ambassadors or Ministers abroad when the King pays a State visit to the country to which they are accredited; (Nore.—A State visit is defined as one on which the King is accompanied by a Minister or High Official in attendance.) (2) On Members of Deputations of British Regiments to Foreign Heads of States: (3) On Members of Special Missions when the King is represented at a Foreign Coronation, Wedding, Tuneral, or similar occasion; or on any Diplomatic Representative when specially accredited to represent His Majesty on such occasions (but not on the members of his Staff). Restricted permission will Nor be given to— (@) British Ambassadors or Ministers abroad when leaving, except on final retirement from His Majesty's Diplomatic Service and in respect of a decoration offered by the Head of State to whom they were last accredited 0 (b) British Officers attending Foreign Manceuvres; (¢) Naval Officers of British Squadrons visiting Foreign Waters. : 6. Both in the case of full and of restricted permission the matter will be submitted to the King by His Majesty’s Principal Secretary of State for Foreign Affairs, who shall be under no obligation to consider applications for permission unless the desire of the Head of a Foreign State to confer upon a British subject the Insignia of an Order is notified to him before the Order is conferred, either through the British Diplomatic Representative accredited to the Head of the Foreign State, or through the Diplomatic Representative of the latter at the Court of St. James. 7. When His Majesty's Principal Secretary of State for Foreign Affairs shall have taken the King’s pleasure on any such application, and shall have obtained His Majesty's permission for the person in whose favour it has heen made to wear the Insignia of a Foreign Order, he shall signify the same to His Majesty’s Principal Secretary of State for the Home Department, in order that he may cause a Warrant, if it be a case for the issue of a Warrant as defined in Rule 2, to be prepared for the Royal Sign-Manual, When such Warrant shall have been signed by the King, a notification thereof shall be inserted in the *‘ Gazette.’ Persons in whose favour such Warrants are issued will be required to pay to His Majesty's Principal Secretary of State for the Home Department a stamp duty of 10s. 8. The Warrant signifying His Majesty’s permission may, at the request and at the expense of the person who has obtained it, be registered in the College of Arms. Every such Warrant as aforesaid shall contain a clause providing that His Majesty’s licence and permission does not authorise the assumption of any style, appellation, rank, precedence, or privilege appertaining to a Knight Bachelor of His Majesty's Realms. MEDALS, 9. Medals, with the exceptions specified below and State decorations not carrying membership of an Order of Chivalry, are subject to the Regulations in the same manner as Orders, but permission is given by Letter and not by Royal Warrant. 16. Medals for saving or attempting to save life at sea of on land, whether conferred on behalf of the Head or Govern- ment of a Foreign State or hy private Life Saving Societies or Institutions, may be accepted and worn without His Majesty’s special permission. } Subject, however, in the case of members of His Majesty’s Naval, Military or Air Forces, to any restrictions imposed by the King’s Regulations for those Services as to the wearing of such medals with uniform. Applications for His Majesty's permission to wear other Medals conferred by Private Societies or Institutions, and Commemorative Medals, cannot be entertained. 11. The King’s unrestricted permission to accept and wear a Foreign War Medal will only be given to (1) Members of His Majesty’s Naval, Military, or Air Forces if serving with a Foreign Army, Navy, or Air Force with His Majesty's licence, and (2) Military, Naval, or Air Attachés or Officers and other ranks and ratings officially attached to Foreign Armies, Navies, or Air Forces during hostilities. 12. In exceptional cases, when for special reasons it is deemed expedient that the acceptance of the Medal should not be declined, His Majesty will grant restricted permission. Such cases will be judged on their merits, and the circum- stances in which the Medal may be worn will be specified in the Letter conveying His Majesty's permission. GENERAL. 13. Ladies are subject to the Regulations in all respects in the same manner as men. Foreign Office, March. 1928. Provisional. ol Regulations respecting Foreign Orders and Medals applicable toe Persons NOT in the Service of the Crown. ORDERS. 1. No subject of His Majesty shall accept or wear the Insignia of any Foreign Order without having previously obtained His Majesty's permission to do so, signified either: — (a) By Warrant under the Royal Sign-Manual, or (b) By restricted permission conveyed through the Keeper of His Majesty’s Privy Purse. 12 9. When permission is given by Warrant under the Royal Sign-Manual, the Insignia of the Foreign Order may be worn at all times and without any restriction. When restricted permission is given the Insignia may only be worn on the occasions specified in the terms of the letter from the Keeper of His Majesty's Privy Purse conveying the Royal sanction. 3. The full and unrestricted permission by Warrant under the Royal Sign-Manual is designed to meet cases in which the Decoration has been earned by valuable service rendered to the Head of the State conferring it, or to the State itself. Such service must have been both of manifest and substantial value to the Head of the State or State concerned and not in- consistent with British interests; and must have been rendered within the period of five years immediately preceding the notification of the Decoration to His Majesty’s Government as prescribed under Rule 5. 4. Restricted permission is particularly contemplated for Decorations which have been conferred in recognition of per- sonal attention to a Foreign Sovereign, the Head of a Foreign State, or a member of a Foreign Royal Family, and which are therefore of a more or less complimentary character, but will also be granted for Decorations conferred on other exceptional occasions, in the case of services of manifest and substantial value when not rendered direct to the Foreign State, or when in the public interest it is deemed expedient that they should be accepted. Restricted permission will not be granted in the case of Decorations conferred for services rendered more than five vears previously. 5. Both in the case of full and of restricted permission the matter will be submitted to the King by His Majesty’s Prin- cipal Secretary of State for Foreign Affairs, who shall be under no obligation to consider applications for permission unless the desire of the Head of a Foreign State to confer upon a British subject the Insignia of an Order is notified to him before the Order is conferred, either through the British Diplomatic Representative accredited to the Head of the Foreign State, or through the Diplomatic Representative of the latter at the Court of St. James. 6. When His Majesty's Principal Secretary of State for Foreign Affairs shall have taken the King’s pleasure on any such application, and shall have obtained His Majesty’s per- mission for the person in whose favour it has been made to i13 woar the Insignia of a Foreign Order, he shall signify the same to His Majesty’s Principal Secretary of State for the Home Department, in order that he may cause a Warrant, if it be a case for the issue of a Warrant as defined in Rule 2, to be prepared for the Royal Sign-Manual. When such Warrant shall have been signed by the King, a notification thereof shall be inserted in the ‘* Gazette.” Persons in whose favour such Warrants are issued will be required to pay to His Majesty's Principal Secretary of State for the Home Department a stamp duty of 10s. 7. The Warrant signifying His Majesty’s permission may, at the request and at the expense of the person who has obtained it, be registered in the College of Arms. Every such Warrant as aforesaid shall contain a clause providing that His Majesty’s licence and permission does not authorise the assumption of any style, appellation, rank, precedence, or privilege appertaining to a Knight Bachelor of His Majesty's Realms. MEDALS. 8. Medals, with the exceptions specified below, and State decorations not carrying membership of an Order of Chivalry, are subject to the Regulations in the same manner as Orders, but permission to wear is given by Letter and not by Royal Warrant. No permission is needed to accept a Foreign Medal if it is not to be worn. 9. Medals for saving or attempting to save life at sea or on land, whether conferred on behalf of the Head or Govern- ment of a Foreign State, or by private Life Saving Societies or Institutions, may be accepted and worn without His Majesty's special permission. Applications for His Majesty’s permission to wear other Medals conferred by Private Societies or Institutions, and Commemorative Medals, cannot be entertained. 10. His Majesty will not grant permission to wear any Foreign War Medal if the person on whom it is to be or has been conferred was during the war acting in contravention of the Foreign Enlistment Act. (GENERAL. 11. Ladies are subject to the Regulations in all respects in the same manner as men. Foreign Office, March, 1928. APPENDIX 3. Regulation 136. Colonial Officials entitled to Salutes when in their Official Capacities. The Governor-General of the Dominion of Canada, the Governor-General of the Commonwealth of Australia, the Governor-General of the Union of South Africa, the Governor-General of the Dominion of New Zealand, and the Governor-General of the Irish Free State. Fovernor or High Commissioners® of any of His Majesty's Colonies, Pro- tectorates, Territories, Dependencies, Castles, or Fortresses, Jeutenant-Governor or Commissioner if administering the (Government of a Colony. Protectorate, Territory, or Dependency, and if holding a Com- mission direct from the King, or acting temporarily for an Officer sc Commissioned, Administrators or Commissioners of Colonies, Protec- torates, Territories, or Dependencies, acting in subordination to a Governor or High Commissioner, Lieutenant-Governor not administering a Government if holding a Commis- sion direct from the Kine. 'R IR By His Majesty's Ships, Within | what Occasions. Limits. On landing on first ap- pointment, or on return from leave of absence, at his destination from she United Kingdom, by the ship in which he arrives. When visiting a ship either on going on board or on leaving, by such ship. Or finally quitting his Government or on pro- ceeding on leave of absence, by the ship in which he embarks. Those of his Gov- ern- ment. On disembarking for the first time from the ship in which he may have arrived and on embark- ing for his final de- parture, by the ship in which he arrives or denarts. , At the + seat of Gov- ern- ment onlv How often by the same Flag Broad Pen- dant or Shim As the occa. sion arises. Once a year and by only one ship on she same day As the ocea- sion arises, As the occa- zion arises. By the Fort or Battery from which Salutes are usuellu fired. Fithin what Limite Occasions. i How often. On first landing, on reading of Royal Commission and taking Oaths of Office, or on return from leave of ab- sence exceeding ihree months, On proceeding on leave of absence, or firally quitting his Government, When officially visi- ting other Forts or Dependencies of his Government On frst arrival and on fnaf departure. As the occasion arises. Those of hig Gov- ern- ment. As the nceasion arises. Once a vear only in any one place. As the aceasion arises, At the seat of Govern- ment only. _— — * The High Commissioners of South Africa and of the Western Pacific will be entitled to the same number of guns when visiting in, Sry? in, or disembarking from, a ship outside the precincts of their Governments, but within the limits embraced by their ommissions, The Lieutenant-Governor of Papua, the Government Resident in Northern Australia, and -the Administrators of the mandated territories of New Guinea and Western Samoa will be entitled to a salute of fifteen guns, The British Resident, Zanzibar, will be entitled to a salute of seventeen guns. The British Resident Commissioner in the New Hebrides, the Resident Commissioners, British Solomon Islands Protectorate, Gilbert And Bilice Islands Colony, Rarotonga and Wive, the Administrators of Norfolk island and of the mandated territory of Nauru, and tha Brign Agent and Consul, Tonga, will be entHitied 1o 5 Sainte ot leven guns. Te TD esione Ch onm To seh omer Ciriamt Provines . HW eng me, Soil 1 eTEAtieod vo fo andl 6 af foes os rate Spry Appendix 4 (Reg.141) en semen Pl Lp Te cin 5 ! "qr §t Armee adgeofthele abe emblazone: nithis space RA Diar 4 b Jo] — oO . v__ FLAG USED BY GOVERNORS, &¢ , WHEN EMBARKED IN A BOAT OR OTHER VESSEL. Appendix '5 (Reg.142) BRITISH BLUE ENSIGN AND PENDANT FLOWN BY GOVERNMENT VESSELS. This Ensignend Pendant are used by all armed vessels which belong toor ave in the service of the Government of a Colony. Such vessels when not. armed fly the Blue Ensign but. no Pendant . Sir orn AL 2 Sane Lith APPENDIX 6, Regulation 175. Periodical Returns, Reports, Publications, &c., to be transmitted by Colonial Governments to the Secretary of State for the Colonies, except where otherwise shown in the 4th column. WHEN THESE RETURNS ARE PRINTED, THE NUMBER SENT TO THE SECRETARY OF STATE SHOULD NOT BE LESS THAN SIX. Subject. AGRICULTURE— Annual Report ... Regulations regarding im portation of plants. Reports, Regulations or other documents. ALIENS— Laws and Regulations .. BangrurTOoY— Reports or Statistics Bror Boox ... Period. Annual ... Ae isened From time to time. From time +0 time. Annual ... Annnual No. of Tonics. 1 » “} 2 Address to which aepmt. Ministry of Agricul- ture. Director, Royal’ Bot- anic Gardens, Kew. Board of Agriculture for Scotland, 29, St. Andrew’s Square, Edinburgh. Ministry of Agricul- +1re. Home Office. Board of Trade. Board of Trade. [mperial Institute. War Office. Blue Book Report BoTANICAL (FARDENS— Annual Report ... Publications or papers for Kew Gardens. CATALOGUE— of books registered CopyrigHT— Laws and Regulations -.. Annual ... Annual ... From time to time. From time +0 time. From time to time. Director, Royal Bo- taniec Gardens, Kew. Ditto. British Museum. Industrial Property Department, Board of Trade. Secretary, Board of Trade 16 Subiect. CORRESPONDENCE Schedules of unanswered despatches. CounNcins— Proceedings of Executive Council. Proceedings of Legislative bodies. Lists of Members of Legis- lative and Executive Councils. CRIMINAL Capital Sentences, Com- mutation. Reports. Capital Sentences, Execu- tion of. Crime and Prison Disci- pline: Flogging of Prisoners ... Gaols ve ee DancEROUS DRUGS — Legislation... i Annual Report ... DEreNcE— Naval, Military and Air resources. Evvcarion and Schools ... Documents of general in- terest. List of official publications EMierarion and Immigra- tion. ForEsTRY— Reports, &e. Period. Quarterly Half-yearly After each Meeting. Annually and on provisional appoint- ments. In each case Annual .., Annual ... Annual ... Annual ... From time to time. Annual ... Annual ... Annual ... As 1se1ad Annual ... Annual ... From time +a tine No. of Conies. 30 J Address to which sent. Secretary of State (for League of Nations) Ditto Board of Education. Ditto Imperial Forestry Institute. Empire Forestry Association. Forestry Commission. Irorest Products Re- search Board (De- partment of Scien; tific and Industrial Research). Imperial Institute (Timbers Com- mittee). [17 Subject. GovERNMENT HOUSES— Changes in accommoda- tion. Lasour— Legislation... an a0 Laws ... . Companies Legislation ... New Compilations or cor- rected Editions, and separate prints. LEGAL PRACTITIONERS ... MEDICAL AND SANITARY — Annual Report ... Bacteriological Report ... Cancer Research ... . Hospitals and Asylums... Leper Asylums ... ... [Indian Immigrant Lepers Plague Reports (as re- quired by the Interna- tional Sanitary Con- vention). Plague Reports ... - Plague Returns ... MEDICAL PRACTITIONERS — Lists of qualified persons Lists of persons disquali- fied Staff alterations ... Period. As effected From time to time. As printed As passed. Annual or as printed. Annual ... Annual ... Annual ... From time to time. Annual ... Annual ... From time bo time. From time to time. Monthly... Weekly ... From time to time. From time to time. Annual ... No. of Copies. ) 924 10 J a 2) Address to which sent. Secretary of State (for International Labour Office). As prescribed in Re- gulation 176. Board of Trade. (Regulation 177.) Sanitary ~~ Commiss- ioner for Govern- ment of Bombay, Poona. Royal College of Sur- geons of England. General Council of Medical Education and Registration of the United King- dom, General Council of Medical Education and Registration of the United King. dom. 18 Subject. METEOROLOGICAL— Reports and Returns ... MILITARY — Local Forces—Acts, Ordi- nances, Proclamations, Orders, and Regula- tions. Nominal Rolls of British Non-Commissioned Offi- cersin Service of Colony Reports on Army Officers on the Active List, lent for duty in Colonies, Mines DEPARTMENT— Annual Report... ee NAVAL— Sources of Supply of Coal, Liguid Fuel, Provisions PATENTS AND TRADE MARKS Laws, Notifications, Re- gulations, and Specifi- cations. Laws and Regulations ... Pusric Worgs— Annual Report ... wr PUBLICATIONS — Almanac, Local Directory or Handbook. Books and Pamphlets issuing from Colonial Press. Government Gazettes ... Maps produced in Colony Newspapers (Two of the leading journals). Ratnways— Annual Report ... RESEARCH— Raw Materials ... ve SHIPPING AND SEAMEN— Lascars and Asiatic Sea- men on British Ships making voyages to places outside the United Kingdom. Period. Annual ... As issued Annual ... Annual ... Annual ... Annual ... As issued Ag Jsgnued Annual ... Annual ... As issued Each mail As issued Each mail Annual ... Half-yearly Monthly... No. of Cordes A a ) 6 Address to which sent Director, Meteorol gical Office. Admiralty or Nava Commander - in Chief. as directed Commissioner of Patents. International Offict at Berne. Imperial Institute Mercantile Mari Department, Boal of Trade. 119 Subject. SHIPPING AND SEAMEN—cont Laws Lighthouses, Buoys, Beacons. Navigation, new Reefs, Shoals, Currents. Returns required under Merchant Shipping Acts. Ships registered ... - Wrecks and Casualties ... Ditto, Notification to Lloyds. Ditto, Salved Property notification to Llovds. STATISTICAL— Cotton Production and Export. Information for Colonial Statistical Abstract. Information for Statisti- cal Department of the Commonwealth of Aus- tralia. Vital Statistics ... .- I'rapE AND COMMERCE-— Customs Tariffs and Re- gulations. Colonial Statistical Ab- tract. Reports on Commercial Developments, new pro- ducts. &c. WoMEN AND CHILDREN. TRAFFIC IN-—— Report a Period. From time to time. From time to time. From time to time. Various ... Annual ... From time to time. From time to time. From time to time. Quarterly Annual ... f'rom time to time. Annual Annual As passed (or Annual) Annual ... From time to time. Annual ... No of Novice. 6 3 Address to which sent. Mercantile Marine Department, Board of Trade. Board of Trade. Admiralty. Board of Trade. Admiralty. Board of Trade. Registrar-General of Shipping and Sea- men. Board of Trade. The Secretary of Lloyds. The Secretary of Lloyds. Board of Trade. Commonwealth Statistical Depart- ment Registrar-General Board of Trade. Board of Trade. Librarian, Board of Trade Secretary of State (for {(Lieague of Nations). APPENDIX 7. Regulation 193. Notice of New Light or Alteration of Light. oon $3 SE -y » 3 3 “1 | Sd =D ITH JIS x - §NTE fan o 3 & 3 38 3 a 3 fin SET HES 4 33% W 3 ss BN a. rR 3 SFE 2 ~ BR E2,8 8 Fee DE. =k 3 «a In 35 oz, 3 > I § Remarks. fd DD Cy N.B.—In addition to the above Form, information respecting the purpose for which the light is exhibited, the dangers against which it is intended to warn, the position of the lighthouse in respect to some known point, or if possible a tracing from an Admiralty Chart of a small portion of the adjacent coast, with the position of the lighthouse (giving the number of the chart), the posigien, colour, and description of the Keeper's dwelling, and any information that mav be of use to the navigator, will be of much service, The Form should be sent $0 the Assistant Secretary, Harbour Department, Board of Trade, London, 8,W 1 4 INDEX. A. REG. Absence from Colony of suspended officer ... os 49 "“ 2 without leave ce er rae 37 2 (Leave of), See Leave. Abstract Account (Annual). Treasurer to furnish ,.. 332-3 » Book (Daily). See Books of Account. ' ,» (Monthly). See Books of Account. Abstracts of Estimates, Form of ... vee wo Access to Books, &c. Auditor entitled to I. Account (Annual Abstract). Treasurer to furnish ’ Books. Preservation ce wus - +s 74 Responsibility for accuracy ... ” (Crown Agents). Transfers from + 5 Deposit. Duties of Auditor - ... i Accounting for Fees, Method of ... ... - Officer. Neglect to collect money due » See also Treasurer. vs Officers... aie vee es cen Accounts (Annual). Documents to be furnished Appropriation ee ae vee - Book-keeping and ... wae ave in Documents to be attached to ... von Entries to be supported by vouchers . , Examination of ... so (Govt. Undertakings) ... (Monthly). Definition of Monthly audit of ... .. ’ Treasurer's books ... Acknowledgments of receipts I. es Acquittal of public officer on criminal charge Act. See Law. Acting appointments. See Appointments (acting). Additional Expenditure, Authority for ... » sub-heads ... ve won ven Addresses of officers on leave to be reported Administrator, visits by vi os Advances. Duties of auditors ... sv woe Advances on account of salary. Grant of i. ’s 28 ” Accounting for Agency (Private). See Officers (Public). Agents (Crown). See Crown Agents. REG. Agreement for refund of Passage allces. ... — 79, 111 ’e Pay drawn in respect of ‘“ Return Sick Leave” ... 83 Agreements. Persons engaged under, in W. Indies or Asia for service in W. Africa ... oo ~ ave 96 Aide-de-Camp. Appt. to public office needs approval ... 26 ’ Visits by =... ni po. _ 149-150 Allowances. Payment of ... we po Fos .. 269 Alimentary. To suspended officers 42 (xiii) Chair. Ests. ... wes Po 225 Clerical expenses. sts. ... 225 Clothing Ests. 2s - 222 Duty. Ests. ... ain bik 222 Gov. ... vee cen ve 63 ,» Native officers in W. Africa 97 Entertainment. sts, ve vee 222 Gov. nih soa io 63 on H.M.’s Ships. Scale of 76 ’s ss Half rates 78 European officers in 'W. Africa. Out of pocket expenses when employed on leave 94 Forage. Hsts. ans - 226 Fuel Ests. ... ee .. 222 Hammock, Ests. es 225 Horse. Ests. ... ve .. 225 House. sts. ... -— Py .. 292 's Officer on leave ... : 123 Light. Bsts. ... =... ee I. 222 Passage. European officers in W. Africa 79 pn Families of... 80 ss Regs. applicable to 97 Gov. On appt. ... ve. vo 67 5» On retirement ... oF 69 5» On transference ... ... 71-73 5s Scale of ... Oe ae 67 Native officers in W. Africa ... 97 Persons engaged in W. Indies or Asia for service in W. Africa 96 Public Officers and Families ... 111 ” On transference 72, 111 5 See also Expenses (Travelling). Personal, Ists. I. .. - .. 292 5 Officers on leave .. 120 Quarters. FEsts, sew, sad 2922 Retiring. See Pensions. 29 Allowances. Travelling. sts. ... dan go 2 Grant of ‘ee vee "2 Officer on leave 308 fe 1 See also Emoluments (Personal). Amounts of family remittances ... I. ee 299 Annual Abstract Account. Treasurer to furnish ... 332-3 ,» Confidential Report. See Officers (Public) and Officers (Military). Appeals by holders of patent offices against removal ... 38 Application of general leave and passage regs. to Euro- pean officers in W. Africa a or Appointments ... A. wes oo. 14-26 Authority for _— A. ce. vee 15 Boards of Survey. Cash and stamps ... 311 » a Govt. stores .. 355 Gov. Salary arrangements ves es 65 Gov.’s powers limited to residents in . Colony es wo — _— on 20 Gov.’s private staff to public offices ... 26 Judges of Supreme Court ip _ 16 Public officers. See Officers (Public). Scope of regs. as to cee ee vee 14 #8 Tenure of ... ce he ss ... 15, 39 Appointments (Acting). Disposal of fees of ... -_ 55 ' Remuneration of ee . 54 Salary, Effect of confirmation in os - es 57 Salutes to which entitled 137 + ’ Visits by officers holding 151 Appropriation Accounts -— 239 , Law ... vor wen ee ee 239 Expr. in excess of revenue . 232 Lapses at end of year ... 287 ‘Supplementary) ce. i. ... 281 ‘ General Orders ’’ promulgating 8 Authority for writing off ... oo 256-7 Duties of Auditor ... ve 340 Returns of, to be furnished to Auditor ... ces ‘ee 255 to be reported to Col. Sec. .. 254 and interest thereon. Treatment in Ests. -— we wwe ee Assembly (Houses of). Salutes at opening or closing ... Assent (Governor’s). Colonial Laws - “er - Assets and Liabilities. Statement of, to accompany Estimates and Annual Account . .. 238, 334 REG. 226 270 123 REG. Assets and Liabilities. Publication of monthly state- ments in Gazette ... .. 3825 Attendance (Medical). Rules to be observed by W. African officers on leave in U.K. ... ve - 93 Audit p_— ro. ae 5 po po ai 330-346 Treas. to render accounts monthly to ... ... 330 »_ See also Auditor (duties of). Auditor. Access to books, &e. - ve ce. .. 208 Duties of ... er ce. _ on 335-346 Opinion of, Gov. to report overruling «.. 346 Periodical returns of arrears of revenue to 255 Queries by ... vee vee ee oe .. 209 Report of ... I sss cer ee ... B45 Responsibility of ... ves oy a 207 335 to observe regs. in Chap. V. ... ve we 204 to report arrears of revenue to Col. Sec ... 954 ys (Colonial). See Leave (Half-pay). Authentication. Certification of signrs, by S. of 8. ... 174 Authority for appts. ... ase sos - ee 15 defraying excesses on subheads . 281 establishments bor 283 BXPr. ... ce 261 grant of pensions 60 interests sos ... 801 new works ... «240-1 salaries vee ts - ain .. 283 urgent public works es st oo 241 writing off arrears of revenue ... ... 256-7 losses and deficiencies in Govt. stores ee ... 358 losses of public money ... 993 B. Balances (Unexpended) of Votes to lapse at end of year Bank. Cash rects. to be deposited in... Custody of public money by . Overdrafts on I pn. ys Rects. to be deposited daily in ... Beacons. See Lighthouses, &c. Bills of exchange received as revenue ... es en Blue Book. Compilation and transmn. to 8S. of 8. ... ’s Report. Contents and arrangt. of 5» Ensign ... ee soe — ee Board of Survey. Cash and Stamps 288 307 303 309 208 249 178 179 142 311 2h Board of Survey. Govt. Stores ... ee . s2 Condemnation . . Reports of i - ws Lighthouses, &e. wae ee Reefs, Shoals, Currents, &o. Shipping _ aos ves 23 Wrecks ... A" vee ws »s (Tender). See Tender Board. Boats, for use of Govs., &c., paying official visits ... 152 Book-keeping and accounts ee ce 314-329 Books of Account: — Treasurer’s wa ... 315 Sub-Acents, vee ve res 317 Checking of, by Treas. 319 ” to be forwarded to Treas. monthly ... 318 Daily Abstract Book i ... 320-1 Journal. Adjustments to be en- tered in ce ee 's (Subsidiary). Purposes of Ledger ... es ee _ “ Monthly Abstract Book “. .. ys ” Treasurer’s Books ... ee os Buoys. See Lighthouses, &e. REG. 355 356 331 193 194 191-2 .. 195 id Capital Sentences. Annual returns a ’s ’ Reports on commuted Care of Govt. House furniture ... Cash Book. See Books of Account. ,» Receipts. See Receipts (Cash). Casualties to shipping ad es Ceremonies (Religious), Salutes at Certificate of grant of leave ... ... Certificates on vouchers _— - 5 ” Incorrect Chair Allowance. Ests. ce Charter (Royal) win Jo ats Cheques. Payments by . “. ’ Received as revenue ... Civil Correspce. of Govs. ... ce. ,» Uniforms. See Uniforms (Civil). Claims for payment to be examined presented monthly oo Appx. 6 Appx. 6 . 860 195 138 121 275 271 225 130 259 249 181-8 279 269 IH REG. Classification and Control (Finance) ... 281-293 Clerical Expenses. Allces. for. Ests. ... - .. 225 Clothing Allowance. Ests. ... te vs wes 222 Collection of Revenue by means of stamps — 245 Collectors of Revenue. Payments to Treasury by ... 251 Colonial Secretary. Arrears to be reported to .. 254 List of returns to be furnished by 366 Remittances by Fo eee 297 # 1 to prepare KEsts. ee on 204 Colony. Definition of, for purposes of Regs. 5-9 ... 10 Colonies. Classification of ... cus _—_— aoa Po 1 Commercial Enterprises (Gov.). A/es of _ .. 289 Commission (Gov.’s). Provisions of - _ . 3 n ss See also Instructions (Gov.’s). Commissioner. Visits by ... ee ve ee 147-152 Commissions. Treatment in Ests. ve I. e222 Committee of Enquiry. See Suspension. Commutation of Pensions. Not allowed ve ve 60 sy Death Sentences. Reports on cases Appx. 6 Confidential Report. See Officers (Public) and Officers (Military). » Services. Expr. on ... po I. 202 Confirmation. See ‘ Appointments,” * Suspension.” Constitutions. Particulars of various Colonial ie 1 Consul (British). Correspce. with Gov. .. 196-8 5» (Foreign). ’s » 197 Contingencies, Estimates for ves 230 Contracts for stores obtained locally 348 % Payments under ... wpe 276 Control (Finance) Classification and vee ee 281-293 Conviction of officer on criminal charge, effect of ... 46 Correspondence. Application of regs. ... ts ww. 171 Gov. not to withdraw, from record 167 Govs., &ec., to address 8. of 8. ... 163 To be deposited in office of record ... 166 Treatment of matters involving civil cousns, by military authorities ... 188 Treatment of matters involving mili- tary consns. by civil authorities 187 (Civil) of Govs. ... 163-172 Colonial Office ... 163-174 (Consular) oe .. 196-8 (Individuals) ee 199-203 ‘Military) of Govs. 181-188 Naval) ... “uu 189-190 (Secret) custody of 166 ] Correspondence (Telegraphic). Recorders - wor of Govs. actually in command of H.M.’s Troops: — Exclusively with 8. of S. for War ... 182 Jointly with 8. of 8. for Colonies and S. of 8. for War ... cee... 183 Military and civil to be. kept separate . wo ... 181-6 of Govs. with consular officers ... 196-8 “ Commanders of foreign vessels —_ - vs naval authorities ... of individuals with Gov. vet aba 8S. of 8. ... o I. » Obligation of Gov. to forward with report Correspondence. See also Despatches. Cost of Remittances ... -_ wen ii oe Lo. 298 Council Proceedings for suspension of public officers 42-48 Counterfoiled Receipt Forms ihe Sa avs ... 243 » Revenue Forms I. . I. we 244 Counterfoils of cheques to be kept for reference 259 Courses of Instruction. Attendance of W. African officers on leave at vee ce ves I. ee 94 Court of Enquiry into loss of Merchant Ships. Pre- cedence of naval officer ... _ oo ar .. 133 Criminal Proceedings. Returns of capital sentences executed ia i Appx. 6 Reports on sentences commuted Appx. 6 against public officer ... 40, 45-48 to legislate by Order in Council vn 1 Agrt. for refund of passage allces. ... 111 Compliance of, with requisitions ... 351-2 Payment of family remittances 299 Payments to other Govts. and credi- tors in the U.K. to be made thro’... 1 vs to be kept in funds by Col. Treas. ... ,» Lands. Treatment of proceeds of sale of, in Ests. ... or _ I. #43 wr y Currents. See Reefs, Shoals, &ec. Custody of Public money ... ‘ee es by Bank ” by Treasurer vee ,» in fireproof safe or vauli ,» Property ws . stamp stock . REG. 172 D. REQ. Daily Abstract Book. See Books of Account. Damage to Govt. House furniture ves oo 360-2 Date of charge in a/cs governed by date of payment 288 ” presentation of claims for payment ... .. 269 Decorations. See Medals and Decorations. Defence. See Officers (Public)—Interviews. Defences (Military). O.C. Troops to render returns to ; Gov. ... vr vee es I ‘it wu Deficiencies in Stores. Authority for writing off 358 Deficit (Surplus and) Account _—_— ars 326 Definition of term—** Administrator’ ... as 153 . —* Colony *’ ce ve en 1 — Fair Wear and Tear’ ... 361 —* Governor »’ ... ‘ee .. . 2 — Monthly Account ”’ ... 328 ,» —'¢ Native Officer in W. Africa’ ... 97 ” ‘“ Sub-accountant 7’ ... ve 204 Delays in presenting a/cs for Audit .. 343 Departmental Vote Account ves ve 327 Deposit Accounts. Duties of Auditor ... 340 ’ of Public Money in Vault or Safe ers Lo 807 Despatches from C.0Q. Accounts ... cen _— ...164 (1) Acknowledgments ae ... 170 Circular vee ce ...164 (1) Classification and treatment of 164 Confidential ree a vs ...164 (3) Separate Schedules for ackt. of ... 170 Enclosures bo ee ...164 (1) Formal ... wns ine ...164 (2) Honours ... - ror ...164 (1) Miscellaneous... —- ...164 (1) Schedules of wuwnanswered 171 Numbered er es «..164 (3) Publication ce cen ... 164 Secret ... — — ...164 (4) safe custody ... .. 166 Separate Schedules for ackt. of avs we 170 3 Unnumbered ... wy ...164 (2) from 8. of 8. See Despatches from C.O. to 8. of 8. Confidential. Separate sche- dules of .. 170 I” Not to be re- ferred to in numbered desps. 165 " § nq REG. Enclosures ail i ... 168-9 Schedules of unanswered ... 171 Numbered. To contain full report of all important transactions "we aa Numbered * Reserved ” ... Paragraphs ... sid et Schedule of ... a Secret. Separate schedules of —- wre i .. 170 , Telegraphic. Recorders ... 172 Discipline Ce es we rin wos we 27-51 Dismissal of holders of patent offices. Procedure for 38 public officers. Powers of S. of 8. ves 39 Class I. Procedure for 40 for inefficiency.. 41 Punishment in lieu of ee Classes II. and III. for inefficiency ce ce Classes II." and III. See ““ Suspension.” Documentary Evidence. See ‘¢ Suspension,” Documents (authentication of). See Authentication of Documents. Duties entrusted to subordinates. Responsibility for 207 of Auditor ce es x 335-340 of officers po as —. , 27 «7 Sub-Aeccountants — . 207 ,s» of Treasurer ... . i. es ... 204-8 Duty Allowance. See Allowances. Duty. 4 BE East Africa. Leave regs. ... ee i oy Embarkation of officer returning to W. Africa . . Emoluments (Personal). Treatment in Ests. ... Employment. See Officers (Public)—Leave. Epactment. See ‘‘ Law’ and ‘‘ Precedence.” Enquiry. See Court of Enquiry. ss (Committee of). See ‘¢ Suspension.” Ensign. Blue ... Sy wo we 142 74 Red ... ee es si Py ve 143 Entertainment Allce. See Allowance (Entertainment). on board H.M.’s ships:— Expense of LL 102-109 ow 91 213, 221-2 74-76 31 an Entertainment on board. Half-rates, when payable ... Payments for, how calculated p 20 When on tour of inspection Establishments. Authority for ... ro Estimated Expr. not to exceed estd. Revenue Fstimates REG. 78 76 77 283 Lo 282 210-241 341 285 284 237 Duties of Auditor ee ve Excesses on ~ aa ; Expr. to follow ... es ee es Explanations to be furnished with ... ~ To be accd. by statement of Assets and Liabilities vee .. ee ve 238 To be forwarded to S. of S. ... as 237 of Expr. Allees. for clerical exps. ... 225 Allces. in refund of exps. 225 Authority for establishments 283 Authority for salaries ... 283 Contingencies is ah 230 Expr. in excess of ... vo ... 281 Extra remuneration of officers .. 224 Incremental salaries wi 223 Miscellaneous vo sie .. 230 5s Inclusion of items in 229 Official Residence ... ion . 224 Other charges a -_ 291, 226 Personal emoluments ee ... 221-2 Preparation of oii wi .. 219 Provision in, for Govt. House furniture cee ve ... 363 Public Debt charges wa .. 233 Public Works. Annually recurrent 234 Department .. 234 Extraordinary ... 234-5 Met by special loans I ... 236 ” Urgent ... e241 Responsibility of heads of depts. 220 Sub-heads of -_ 228 Supplementary ... .. 281 To show cost of each dept. 227 To show personal emoluments 213 Unforeseen expr. ... re .. 230 Arrears and interest we ... 218 Fees ... ve -— vi ... 250 Grants-in-Aid from Imperial Funds - . oe Heads of . » Revenue, 17 Estimates Revenue. ) Loans from Imperial Funds oo Sale of Govt. lands vee Jo Stamp Duties I. ses oe To show gross receipts ... wos of Revenue and Expr. Date of preparation Expr. provided by civil list ... Expr. under special laws ee Form of sub wie ae 3 Form of abstracts of ... - New heads ... ee vs ain Preparation of, by Col. Sec. ... 45 s5 Sub-heads ... pos _ _ Huropean officers in West Africa. See Officers (Public). Excess of Expr. over Revenue wn ie Fo _— Excesses on Estimates ee cee ve es ’s Sub-heads. Authority for defraying Exchanging Visits. Order to be observed _ Executive Council. See Councils (Executive). Expenditure cs en asp suas oy. Authorised by general warrant ’s special warrant Authority for ... ons ne 7 Additional ... In excess of Hsts. ... Incurred under requisitions ” without ss —_— On confidential services .. On Govt. House furniture . Provided by civil list Under special laws ... oe Unforeseen. Esty. of : 4 o ’s To follow estimates ... vee - oe Expenditure and Revenue, Detailed statement of ... (Ests. of.) See Estimates of Revenue and Expr. Extra remuneration of officers. Treatment in Hsts, ... REG. 217 216 215 213 210 211 211 211 212 231 210 231 232 285 281 148 258-280 262 272 261 282 281 263 267 292 364 211 211 230 284 333 294 RF Fair wear and tear. Definition of we wr Family remittances. See Remittances (Family Fees. Method of accounting for ... Treatment of, in Ests. po of officers on leave ... cen ., vacant Offices, disposal of 281 250 222 123 55 40 REG. Fines. Gov. may inflict ... - ‘ee es ... 40,51 Flag of Gov. when on board one of H.M.’s Ships ... 144-5 a ’s foreign mission ... - ... ee 1486 5» Use of distinguishing, by Col. vessels ... .. 143 Flag used by Govt., etc., when embarking. Illustration of cee en -— wes woe wy Appx. 4 flown by govt. vessels. Illustration of ... Appx. b (with badge). Flown by govt. vessels, unarmed ... 142 vi and pendant). Flown by armed govt. vessels vee _ we 142 Pendant flown by govt. vessels. Illustration of _ . cee ves a vse Appx. 5 Red Ensign. Flown by private British Col. ships 143 ve (with badge). Use authorised by Warrant ve a po eo 1438 Union Flag (with badge). When used ... eo 141 ” +s (without badge). When flown ... 140 Forage allowance. Ests. ... es .. -. .. 225 Foreign Mission, Flag of Gov. when on ... ow ... 146 4 Orders and Medals, King’s Regs. ... 135, App. 2 Form of Abstracts of Ests. ee re ain we 212 sts. of Revenue and Expr. ... ee we 1 Notice to Board of Trade. Lighthouses, Buoys and Beacons ve es a. ats Appx. 7 »s Return of particulars of vacant offices ... Appx. 1 fuel. Ests. we ee es 5 _ ee 222 Funds (Public). Not to bear exps. of entertainment of Passrs. on H.M.’s Ships without sanction of 8S. of 8. ... ve vee wig i “te es Furniture (Govt. House). See Govt. House furniture. ‘2 G. General Orders. See Army (Annual) Act. 5» Warrants authorising Expr. -— Government, during incapacity of Gov. ... wh Government House Furniture. Care of ... ee vos Expr. on, incurred in UK. .. ve - Gov. to make good on retirement ... i. Inspection, on retire- ment of Gov. _n Inventory of .. 269 4 360 364 362 362 361 REG. Loss and damage to ... 360-1 Periodical inspection ... 361 Provision in Ests. for... 363 Provision, at cost of Colony ... ais ... 359 Government Lands. Treatment in Ests. of proceeds of sale es en ee 216 32 Undertakings. Accounts of . 289 Governor on _— -_ ‘i 2-13 Appt. of ... cee ve ce. 3 Assent to Colonial Laws ... .. 173 Capital Sentences. Returns of those executed ... hme i ae Appx. 6 Commission. Provisions of ... ee ‘ee 3 Correspondence. Individuals. .. 199-203 Not to be withdrawn from record -_— as 187 To be addressed to 8. of S. 163 When actually in command of H.M.’s Troops ... 181-8 with Consular Officers ... 196-8 with commrs. of foreign vessels wr ce 190 1a with naval officers ... 189 Devolution of Govt. during incapacity 4 Duties of ... _ sou ss _ 3 Duty allce. ... es es ve 63 Entertainment allce. of ... ses —~ 63 ’s on board H.M.’s Ships 74-6 Flag when on board H.M.’s Ships . . 144-5 4 foreign mission ... os ... 148 H.M.s Ships. No authority over movements of ... vee hn . ve I. ve 11 Instructions, provisions of ... _— -— 3 Leave and salary of ‘ee vee ... ... 61-66 Letters Patent, constituting office of ... .. 4-5 Naval Officers, no authority over es ee “1 Not to appt. private staff to public offices without sanction of 8. of 8. ... —_— -— Only residents in Colony may be apptd. to public offices by ... ee vie Passage Allce. ve wes was Passages in H.M.’s Ships von Powers of ... ae os ve Presents for H.M. Acceptance of ... Relations with H.M.’s Naval Forces .. Regular Forces 19. REG. Governor. Requisition for conveyance by H.M.’s Ships 144-5 Requisitions. In conflict with Naval Officers’ Instructions ... a 41 12 Naval Authorities to pay due regard to _ ee 14 11 Salary and leave of ... es es ... 81-6 Salary arrangements on appt. ... ee vee 65 Salutes. Authorised to sanction customary 138 ’s Not entitled to, when absent from Colony ... ... . oT. 189 Tenure of office ... oe sor — — 61 The direct representative of H.M. ... . 5 To give the ‘ Word’? or ‘‘ Parole *’ ... ve 6 To report cases where he has overruled main- tained opinion of Auditor ... . ... 346 Troops. 0.C. to render returns vos 7 Uniforms ... I. oe 154, 161 Styles and titles ... vee . vee 2 ’s Visits to naval officers ... 1479 Grants-in-Aid. Treatment in Ests. _ sve 217 Gratuity to native officers in W. Africa for acting service ... vor p- r wo es 97 Gross Receipts. See Receipts (Gross). H. Half-Pay. See Salary. 3s Leave. See Leave (Half-Pay). Hammock Allowance. Ests. ... 243 wd 225 Heads. Ests. Transfers between ... -_ .. 3823 % (New and Sub) of Ests. ... vee .. 231 Heads of Departments. Responsibilities of ... 207 Expenditure. Sub-divisions of ae 221, 228 ¥ Revenue in Ests. ... eon ee oe 214 His Majesty’s Pleasure. See ¢‘ Bills > and * Law.” His Majesty's Ships. Cost of entertainment of Govs. and public officers ve. we. T7477 Cost of passages for Govs. and public officers ... es wt 7m Gov. has no authority over move- ments of ... you _ na 11 Gov.’s flag, when on board ... 144-5 Gov.’s requisition for conveyance by ... —_ sas -_ we 144 See also Requisitions (Governor’s). 1h Horse Allowance. Ests. oy House Allowance. Ests. ee , Rent allce. of officer on leave REG. 225 222 123 » Imprest Ledger. See Books of Account, Imprest Warrants - ay [mprests ... ... ee vee ai Duties of Auditor vt - Method of accounting for Imprisonment. Salary during ... Incorrect Certificates on Vouchers Ce . Incremental Salaries. See Salaries (Incremental). Individuals. Correspce. Extent of appln. of 200 ... 201 Gov. to transmit to 8. of S. ... 203 with Gov. to be thro’ Col. Sec. 199 ’y with 8. of 8. to be thro’ Gov. 200 Representations to Gov. oni .. 199 5 Right of, to address S. of 8. thro’ Gov. 200 Industrial Enterprises (Govt.). Aes. of ... ee 289 [neficiency. Officers (Class I.). Removal for ... - 41 2 Officers (Classes IL. and IIL). Removal for 50 Inspection (Tour of). See Tour of inspection. Inspections. of Govt. House furniture ... itd 5 Inspections. See also Surprise Surveys. . Institutions. Transmission of Laws to ... wa Instruction (Courses of). Attce. at, of W. African officers on leave ... ee — . ae oe. I. Instructions (Gov.’s) Provisions of, as to precedence « Instructions to Officers in Br. Poss. Abroad.” B. of Trade cee ae -— -_ ee ’s Registrars of Shipping.” B. of Trade Interchange of reports between Col. Govts. ... as Tnterdiction of officers by Gov. -— wy os Io Interest on arrears of Revenue. Treatment in Ests. ... Interviews. See ¢ Officers (Public) and ‘ Governor.” Inventory of Govt. House furniture ... evens . Investments. Purchase and sale, accounting for 7 Depreciation Account vor ws I[rrecoverable sums ... i. 176 94 150 191 191 180 43 218 361 201 291 204 I. Journal. See Books of Account. Judges of Supreme Court. Method of appt. ... a wd 5 [I Land Sales. Treatment in sts. of proceeds of ... ee. Law. Law Officer to furnish report on, for 8. of S. ... Law Officer to give opinion as to Gov.’s assent ... To operate from date of Gov.’s assent ... et (Appropriation) wn ws ade ven (Appropriation). Expr. in excess of Revenue ... Compilations or revised Editns. Transmn. to S. of 8S. ... od ee Duties of Auditor ... Transmn. to Institutions ... ys 1 8S. of 8. .. Leave. GeNEraL REGULATIONS :— Leave, Allces. of Officer on ... : Application of general rege Certificate of grant of ... se ee Education Officers. Salary arrngts. Fees of officers on ... Gov. to report to S. of S. Gov.’s ine vee ve ’s No passage allce. Half-Pav. Extension of as - ve Gov. may not grant more than 12 mo. ... - . ee Grant of ... I" wa Fhe Increments of salary of Officer Length of ... i due — Limit of extension of ... po Maximum continuous ... . Not to be spent in Col. ... . Object of ... .. a sus Officers to report address to Personal allces. of Officer ... Pte. arrangts. for more than half-pay prohibited ... House allce. of Officer on... How reckoned ... oa od Judicial Officers. Salary arrangts. Pending retirement ... Ve Retirement of officer whilst on Sick -— 2 be we vee Travelling allces. of officer on Urgent private affairs... REG. 216 178 173 173 239 939 177 337 176 176 123 110 121 113 123 121 63 68 119 119 116 120 117 125 125 118 118 124 120 122 123 128 113 126-7 127 115 123 118 1 BY Length and conditions of No abatement of salary... Not affected by sick leave Of Educational officers ... Of Judicial officers vee When reported to S. of 8. ... AFRICA : — Applns. to be aced. by med. cert. Embarkn. of officer returning to Extn. of, date from which reckoned ... aay a ae Extn. of, without pay ... . Regs. not applicable to — Rules observed in U.K. by officers requiring med. attce. on transfer won sn wn Return Leave. Grant of vee Return Sick Leave. Extn. ... Grant of... Refund of pay .. Extn. -— v Grant of ... e. Pay. and passages when invalided out of Colony ... 90 Urgent pte. affairs -_ ro 92 Vacation leave. Extn. ... ee 87 ’ ’s Grant of ... 85 Native Officers. Leave. Regs. applicable to -— 97 Officers engaged under agrts. in W. Indies or Asia: — Leave. Annual ond ass .. 96 Return ves —_— -_ 96 ss 5 "Vacation .. ee .. 96 Leave Rules for East Africa as ... 102-9 Ledger. See Books of Account. Legislature. Salutes at opening and closing ... vee Letters Patent constituting office of Gov. Provisions of Liabilities. Statement of Assets and ve. ver wr (Assets and). Annual Statement of ee Publn. of monthly statements in Gazette ... sus .. 3825 Light. Ests. ... ce eae en ee .. 222 Lighthouses, Buoys and Beacons. Notifications to B. of T. and Admy. 103 Form of notice Appx. 7 REG. 112 114 115 “13 13 14 93 91 91 89 97 93 95 85 88 QR | RQ Lists of returns to be furnished by Col. Sec. 3 » 2 Treasurer Loan Payments in anticipn. of .. ,» Charges. Ests. ... _ Ss ve ee Loans from Imperial Funds. Treatment in Ests. ... Losses of Govt. House furniture and effects ... 360, Public Money. Authority for writing off ... Stores. Authority for writing of ... oo. REG. 366 365 236 233 217 362 293 258 M. Mail Packets. See Passages. Medals and Decorations, King’s Regs. respecting... ... 185 Appx. 2 Medical Attendance—See Attendance, Medical. Memorials from dismissed officers ... ae er - 40 ’s to Public Officers or Depts. of H.M.’s Govt. 202 Merchant Shipping Acts (Imperial). Appn. to Colonies 191 Merchant Shipping and Seamen. ‘ Instructions to Officers in British Possessions Abroad ”’ ... i aes ‘es Instructions to Registrars of Shipping ee ve or 191 Returns by Col. Registrars of Shipping I. 25% oe 192 ’s 5 Wrecks and Casualties ... .. 195 Military Correspce. of Govs. i ver vee ... 181-8 » Defences. See Defences (Military). Misconduct, penalties for ... en ae at ...42, 51 * Miscellaneous.” Head in Ests. ... sua ... 227, 229, 230 Money (Public).’ Authority for writing off losses of ... 993 Custody of, by Bank ... ve 303, 307 Deposit of, in vault or safe ... ... 306 Neglect to collect, when due ... ... 253 — Not to be made use of ... “. oe 248 Money (Public). Withdrawal of, from Vaults or Safe ... 306 Monthly Abstract Book. See Books of Account. Audit of Accounts tC 2930) N. Native Officers. See Officers (Public), Native. Naval Officers. See Officers (Naval). New Heads. Ests. ... a ae cs Notice of new Light or alteration of Licht .. 231 Appx. 7 199 (). REG. Officer Accounting. See Treasurer. Administering Govt. Duty allce.... sa _ m Entertainment allce. of ... 75 (Temporarily). Salary of, "if previously resident in Colony ... ee we Commanding Troops. Duties of. See ¢ Troops,” “ Defences (Military),”’ and ‘“ Army (Annual) 63 63 62-4 Act.” (Consular). Correspee. ae we ... 196-8 (Educational). Salary arrangts. during leave of 113 (Judicial). Salary arrangements during leave 113 (Military). Gov. to make annual confil. report 24 Precedence of ... er _. oo 132 Gov. has no authority over ... ree 11 Precedence of ... vox . 132, 133 To pay regard to Gov.’s requisitions 11 Treatment of Gov.’s requisitions when in conflict with Officer’s Instructions ... I. vee ve 12 35 i Visits to Govs., ete.... so w. 147 Officers (Public). Agency (private) prohibited ... co 31 Allce. to suspended ... ae 42 (xiii) Appts. Gov. may only appt. residents 20 Appts. Tenure of -— -— ... 15,39 (acting). Fees of ... . 58 ss Salaries of 54 5 Salary on con- firmation in ... Security bonds ... ws - sne Communicns. with foreign naval comimrs. I. cee es .. 190 Criminal proceedings against ... 45, 46, 48 Dismissal. Procedure for ... ... 89, 42 Duties ... ae ... vee ve 27 Gov. to make annual confl. report ... 24 Gov.’s private staff not to be apptd., without sanction of 8. of 8. ... [nterdicted. Salary of wae 45 Interviews prohibited on certain questions we ae ves ver Leave. Acceptce. of paid employt. whilst on ots swe woe Leave regs. outside Africa ... Newspaper. Contributions to Not to be editor .. 26 43 29 30 110 32 Qe REG Officers (Public.) Not exempt from suspension by acquittal on crim. charge ... vie 48 On conviction of crim. charge, may be summarily suspended or x Passage allce. Agrt. for refund ... » (Gov.) on transference Passages in H.M.’s Ships ... akin Pensions. Authority for grant of ... Presents ... we _— ana — Private Agency. Prohibited ... on Promotion fon ve ce. ee Salary. Advance on afc of, Agrt. for refund rr * we I. 53 Salary, increments ... es ... 57-59 ss of promoted officer ... 57, 89 Salary in acting appt. ... .. ... 54, 56 prior to arrival in Colony ... 52 when discharging duties of two offices .. gos 54 7 Reduction for misconduct ... 40, 51 Salary (Half). When allowed prior to arrival in Colony ... whe _— 1s > 6- Salutes ... ver f Appx. 3 Security Bonds ... ce. \e. 312 ’s Acting appts. 313 Seniority, determination of ... . 25 Suspended. Forfeit claim to pension 44 Not to leave Colony ... 49 Effeet of confirmation of, by 8. of 8. ... 42 (ix), 44 non-confirma- tion of, by S. of 8. 42 (8) To keep inventories of public pro- perty in their custody ... .. 354 Trading and investment. General prohibition er oe ... 28, 29 Transferred, salary ... bein er 52 Transferred, passage allce. of wo 111 Uniforms wo A. i 154-162 Vacate office if absent from Col. with- out leave -— ie . ao 37 ’ ss Visits in ee ver 147-153 Officers, Public (Class I.). Dismissal of es - “ae 40 Gov, to appt. ... 18 141 REG. Officers, Public (Class I.). Punishment in lieu of dis- missal ee ee we Removal on grounds of in- efficiency ... 41 {Olass II.) ... es ee 19 (Classes II. and IIL) ... - 23 po Suspension of 42 vi "i (Class IIL.) ‘es ani soe ... 21-22 Officers (Public) engaged in W. Indies or Asia for ser- vice in W. Africa. Leave and passages ... oe po : oi 96 European in W. Africa ... - ... 85-95 7 9 Native in West Africa ... a7 Officers (Retired). Uniforms of ... 2s any 159 Offices (Patent). Holders of, appeal against removal ... 38 » ” Procedure for removing holders of ... 38 ’s (Vacant). Disposal of fees of it we oy 55 ’s 5 Form of return of particulars of Appx. 1 Official Residence. Provision-of, to be shown in Ests. ... 224 Order in Council. Legislation by ... we wns es 1 Orders and Medals (Foreign). King’s Regs. .. { A 1s PPX. 2 Ordinance. See Law. Overdrafts on Bank P Parole. Gov. to give the I. ee ves ce .- Passage Allowances. See ¢ Allowances (Passage).” Passage. Gov. to provide own, when coming on leave ... a8 when relieved before ex- piration of term ... 70 and leave regs. in W. Africa ... se wee 79-97 European Officer in W. Africa. Invalided ... 91 ” ,» Regs. applicable to ss 97 European Officer. Grants for families of ... 80-83 i” 7 ,» Officers under rank of Gov. 79, 84 Passage and Leave Regs. in East Africa ... vn ... 98-109 Passages ven A. i. ee es cee 67-111 2 in H.M.’s Ships ... i. .e ve 74 Passages of Native Officers in W. Africa ... 97 Officers engaged in W. Indies or service in W. Africa ... ces Patent Offices. See Offices (Patent). ye 17) REG. Pensions ... es vee ..- 269 Wages in presence of witness 278 By cheque ves os vee 259 By whom made ce es vee 258 Claims to be examined before paid... 279 Receipts for ... _— ne ais 280 Unauthorised ... hd vs 24 271 in anticipn, of Loans ... Jo ats 236 to creditors in U.K. to be through C. Agts. ... 294 to other Govts. to be thro’ C. Agts. ... 294 to Treasury by Collectors of Revenue ... 251 under contracts ... vos _ 276 Authority for grant of ... we 60 Commutation, not allowed ... . 60 Cost of remittances to be deducted ... 298 Forfeited by officers dismissed ee 44 Officers on leave ... awa ee ee ... 126 Officers removed for general inefficiency ... 41, 50 ” Payment of et ce we ... 269 Personal Allowances. See Allowances (Personal). Petitions. Obligation of Gov. to transmit ... 202 Policy (Public). See Officers (Public) Interviews. Precedence ee ee vo hi vis ee wo. 130-4 Presents for H.M. Acceptance of, by Govs. ... op 36 from Native Rulers, Chiefs, ete. Disposal of 35 to Native Rulers, Chiefs, etc. Provision of ... 35 os See also Officers (Public). Private Secretaries. Appt. of, to public offices ... _ ’s ss Uniform worn by ... . Proclamation. See Law. Promissory notes as revenue ... vee Promoted officer. Salary of ... wis . Promotion. See Officers (Public). Property (Public). Custody of, by public officers _— Protectorates. Classification of ... hi I. vee Public Funds, Money, Officer. See Funds (Public), ete. Policy. See Officers (Public). Interviews. Property. See Property (Public). Works. Authority for new ... .. ane .. 240 ’ » Urgently required, authority for oo 2A Public Works (Extraordinary). = Ests. ... ire vo 234-6 Publication of Despatches and Enclosures ae .. 164 Puisne Judges. Precedence of, in Resp. Govt. Colonies 131 Punishment of Public Officers in lieu of dismissal or gus- pension ... Lo ... 40. 42 i 43 REG. Punishment of Public Officers to be reported to 8. of 8.42 (viii) Purchase of securities. Method of accounting ... 20 Q. Quarters. Ests. Queries by Auditor 222 209 R. Rank. Reduction of, in lieu of dismissal ... ... 40, 51 i ys 2 suspension 42 (xii) Receipts forms. Counterfoiled ee 243 Receipts on yor ee pnd 242-257 2 Stamp Duty on... oo . 280 Receipts by officers who are not collectors of revenue ... 2562 » ’s sub-accountants 246 , to be paid into Treasury ... vee cee 246 “ ,, vouched for in prescribed form ... 242 ’ (Cash) to be deposited without delay ... 307 a (Gross) to be paid into Treasury 247 5 ,, shown in Ests. ... cee 213 Record (office of). Deposit of correspce. in 166-7 Red Ensign vee bes bo _ wie Lo 143 Reduction of salary for misconduct ee we ... 40, 51 Reefs, Shoals, Currents, etc., infn. to B. of T. and Admy. ve ve _ a I. cee .. 194 Refund of advance on account of salary ... wi or 53 : Passage allces. ... #53 - ee 79, 111 Pay in respect of return sick leave (W. Afriea) ... .. vee Regulations. Duties of Auditor ... ou _ ss for guidance of Store Accountants Religious Ceremonies. Salutes at ... Remittances and Imprests ... ro a by Col. Sec. ... _ ... Cost of ... sw es - 2 Family. Amounts of sre en ... Removal from Office. See ¢ Dismissal” and ‘‘ Sus- pension.” Report of Auditor ve ... ee _ ce vee (confidential). See ¢ Officers (Public) ” and ¢ Officers (Military) "’. 88 337 342 . 138 294-302 ‘ 297 208 290 345 ; 44 Reports. Boards of Survey ... ce va ee - Intercolonial exchange of . sed Representations to Gov. eet ve . ces —. Requisition (Gov’s.) for conveyance by one of H.M.’s Ships cee _— whe ver cee vee ve Requisition (Gov.’s.) in conflict with Naval Officers’ instructions. Rules for guidance ... po fom Requisitions. Compliance of C. Agts. with ... -— Expr. incurred without ... vas ve Not to be made direct to Merchants ... for stores to be sent to C. Agts. or 8. of 8. ... ve - - 349, 350 to incar expr, ... i ve. .. ... 263 Duties of Treasurer ... 265 Method of submitting ... 264-5 Supplementary ee ... 268 “ » To lapse at end of year ... 987 Residence (official). Provision of, to be shown in Ests.... 294 Responsibility for duties entrusted to subordinates ... 207 of Auditor ... vas sev vee ... 335 of Heads of Departments ... sen 207, 220 - of Sub-Accountants .., vee . 207 Retired officers. Uniforms of _— vin 159 Retirement of officer on leave ve ver I. 2 127 Return Leave. See Leave Rules for West Africa. of particulars of vacant offices. Form of Appx. 1 sick leave. See Leave Rules for West Africa. Visits... - ne ee ven —_ oo. 149 ’s 3» To be paid within 24 hours ... .. 149 Returns ... ee av es we. 175-180, 365, 366 List of more important .-. Appx. 6 by Registrars of Shipping 192 of arrears of revenue ... 255 of capital sentences ves Appx. 6 to be punctually forwarded ... we ATB (Periodical) by Col. Sec. ... en te x 366 ’ pe 34 Treasurer ... .. 365 Revenue. Arrears of. Authority for writing off 256-7 Notification to Auditor... 255 i» To be reported to Col. Sec. 254 Bills of Exchange, etc., received as ... 249 Collection of, by stamps ... aes “us 245 ’s Heads of, in BEsts.... . fh ee 214 Revenue and Expr. Detailed Statement of ... ... 3838 5 ' Ests. of. See Estimates. (Estimated). Not to be exceeded by est. Expr. Forms. Counterfoiled REG. 331 180 199 144-5 12 351 267 352 232 24.4 45 Royal Charter ... - oe ,, Family. Precedence of REG. 130 134 SQ. Safe (Fireproof). Cash receipts to be deposited in ... Custody of public money in ... vie Deposit 25 ree . Only Public Money to be kept in ... Withdrawal of Public Money from ... 307 304 306 307 306 52-69 283 208 269 61-66 299 Salaries .. ses - sp sos Salaries. Authority for ces vee . Cost of Remittances to be deducted Payment of ... _ dhe vee and leave of Governors ... vee es (Incremental). Treatment in Ests. ... - See Officers (Public). Salary. Advance on a/c of. Conditions of - ws 53 2 Method of accounting for 290 Educational officers on leave ... es ... 113 European officers in W. Africa. On leave for “ urgent private affairs ”’ 92 - ’ Transferred a5 Gov. Arrangts. on appt. ... .. ve vee 65 ’ (Transferred). Travelling via England ... 3 Half. When drawn ... — ws nie ... 52, 1 Imprisoned officer ... ee ee er ves 7 Increment of. Conditions on which drawn ... 58 First, on promotion ... we 59 Officer on half-pay leave .. 120 7 Service for. How reckoned ... 59 Interdicted officers ... ve . i. 43 Judicial officers on leave ... ce vee ... 113 Native officers in W. Africa, When acting for European officers ... ee I. ee ee No abatement of, during vacation leave wx Officer on half-pay leave. How drawn ... _ Private arrangts. to secure more than half-pay prohib- ited ‘ Officer on leave pending retirement Officer on sick leave ... wo ve Officer temporarily admng. govt Leo 122 126, 127 115 9 =T11 I A8 REG. Salary. Officer temporarily admng. govt. when period exceeds nine months ee 64 Officer on transfer ... wh ai ve 52 Promoted officer ee vee ce .. ... 57, 59 Government Lands. Treatment in Ests. of ... 216 Securities. Method of accounting for ... Lo 291 ras son - vee ce " cee 136-139 At opening or closing of Legislature . . ... 188 At religious ceremonies ... ce” wen ... 138 Colonial officers. Table of en .. Appx. 3 Gov. authorised to sanction customary ... 188 Gov. not entitled to when absent from Colony 139 Not to exceed nineteen guns ... oe .. 138 Officers holding acting appts. ... ee Lo 137 ss to which Colonial officials are entitled 136, Appx. 3 Secret Services. Expr. on ... vee vee er .. 202 Secretary of State for the Colonies: — Certification of Signatures by ... 174 Extent of control exercised by ... 1 2 5» for War, Correspce. with Govs. 181-188 Securities. Purchase and Sale of. Accounting for ... 291 Security Bonds ... po as ... . . . 812 ' Acting appts. - “ L313 ys of acting officers ... won oa .. 313 n for refund of advance on account of salary ... 53 Seniority. See Officers (Public). Sentence. Capital. Annual returns ver wt Service (Tour of). See Tour of service. Shipping iw ve ee ven - ath ... 191-5 Ships (His Majesty’s). See His Majesty’s Ships. Shoals, etc. See Reefs, Shoals, ete. Bick Leave. See Leave (Sick). Signatures. Certification by 8. of § Special Warrants authorising expr. Stamp Duties. Treatment in Ests. Duty on Receipts et -_ ye Stock. Custody of ... ve Stamps. Collection of Revenue by ... Statement of Assets and Liabilities. Accompanying Ests. .-- Annual 5s Monthly, to be published in Gazette ... " »». Revenue and Expr. Detailed annual ... Stock Book. Stamps ... Co 238 238 325 333 310 | 47 REG. Stores as ven wwe wn wm we xs 347-358 Stores obtained locally to be by contract after tender ve o- ve ass 347, 348, 353 Boards of Survey of Govt. is _— ... 855 Condemnation of unserviceable ... ve .. 358 Losses and deficiencies. Authority for writing off ... —- ss _— a ee ee Requisitions for, to be sent to:— (a) C. Agts. if expr. sanctioned ... (b) 8. of 8. if expr. not sanctioned ... 5 (Unserviceable). Disposal of -... vai Sub-Accountants. Cash balances of 0 se Cash Book ee A. cee Definition ves ri o_ i Cash Book, checking of, by Treas. ’s to be forwarded to Treas. monthly ... Duties of Auditor ... win Examination of Vouchers ... Responsibility of sui wee s To deposit rects. at Bank daily Sub-divisions of Heads of Expr. ... J. Sub-Heads. Additional ee aes ee po Excesses on, authority for defraying of sts. of expr.... en ee vee 2 revenue and expr. sas Transfers between ... se ' 349 350 357 296 317 204 319 318 207 279 207 308 221 286 281 228 231 323 oT 2 Sub-Vouchers ... es vee Superannuation. See Pensions. Supplementary Appropriation Laws Ests. of expr. ui ’ Requisitions ... .. Supplies. See Stores. Surplus and Deficit Account... ih Balances. Sale of investments ... es “. ” Inspections by Treas. Sub-Accountant’s books Surprise Survey. Boards of ... wn ve wv oo Survey (Boards of). Cash and Stamps ... ve vee a ’ Reports . . — .. Surveys (Surprise). See Surprise Surveys. Suspension. Officer convicted on criminal charge 45, 46, 48 Officer not exempt by acquittal on criminal charge sos _— _— we avs 48 Officer not to leave Colony ... -— .. 49 Public officers. (Class I.) Removal for general inefficiency ... MNasses II. and IIL.:—- 281 281 D668 118 REG. Suspension. Case to be laid before Executive Council ... 42 Committee of Enquiry. Constitution of ...42 (ii) Counsel or friend to assist officer 42 (v) Disclosure of further grounds of suspension4?2 (vi) Full report to be sent to S. of 8. for confirma- tion ... 42 (viii) Gov.~in- Council may refer report back ... 42 (vii) Officer may cross- examine wit- nesses ... ...42 (iv) Officer to be sup- plied with evi- dence ... ...42 (iv) Power to hear witnesses ...42 (iv) Effect of confirmation by 8. of 8. 42 (ix), 44 Effect of non-confirmation by 8. of 8. ... 42 (x) Gov. may interdict officers pending pro- ceedings for .. wre ae 48 Officer may appear before Ex. Council 42 (iii) Officer tobe given opportunity to exculpate himself ... ve ee _ ... 42 (3) Punishment in lieu of a 42 (x11) and 51 T. Tax (Income). See Income Tax. Tender Board ... ot —_ ‘ee " . Tenders for stores obtained locally ... .. ... _ Tour of inspection. Entertainment on H.M. Ships ... 7 Service. Commencement of new tour ... 0 Trading. See Officers (Public). Transferred Officers. Passage allces. Transfers between heads and subheads Travelling allowances. Est. I . p Grant of ... en ss ys of officers on leave Treasurer. Books of Acct. ... ves es - sae (8ee also separate Heading * Books of Account.”?) 348 348 77 91 111 323 225 270 123 a15 4Q R Treasurer. REG. Conduct of surprise inspections 206 Custody of public money by ... 305 Duties of ... vas ves vee I. 204-5 Duties re requisitions ... is os 265 Examination of Vouchers ... ce we 279 List of periodical returns to be furnished by 365 Not to-overdraw afc at Bank vee ... 309 The chief Accounting officer ... er 204 To deposit rects. at Bank daily 308 To furnish annual Abstract Acct. 332-3 To render a/cs monthly to audit ... 330 To report arrears to Col. Sec. _ . 254 ’s To watch C. Agts.” afe ... ‘ee 296 Treasury. Payments into, by Collectors of Revenue ... 251 vs Receipts to be paid into... yas ... 246-7 Troops. Movement, between Cols. in same Command ... 9 0.C. to render returns to Gov. ... awe — 7 1. Unauthorised payments 2 Unforeseen Expr. Ests. ... aks Uniform, 1st Class. By whom worn . 2nd 2 1 3 3rd ,, s» 35 sh oe ee 4th and 5th Classes. By whom worn under sanction of 8S. of 8. ... ve ai _— Civil. Not to be worn after vacation of office without H.M.’s consent = I. ... 159 of Admiral or General. Gov. may wear if entitled ... 154 Retired officers .. 189 ' White undress 160, 161 Uniforms ... cn es 154-161 ’ Evening dress in lieu .. 162 Union Flag cen ve ee 140, 141 Unserviceable Stores. Disposal of ... .. 357 260, 271 230 154 155 156 VV Vacant Offices. See Offices (Vacant). Vacation Leave. See Leave (Vacation). Vault (Fireproof) son ase _ ee Visits between naval officers and Govs., etc. Exchanging. Order to be observed in Occasions _, -_ _ ee Omission to pay or return in person oo 304-7 147-153 148 147 150 5! Visits. Position of acting officers - 1 Provision of boats for Govs., etc. ’ Return. By deputy .. ve ” In person vee ee es Must be paid within 24 hours BEG. 151 4 152 149 149 149 »” 2 Vote. See Law. Vote Accounts. Departmental oe ves wig ve 327 Vouchers. Certificates on ... - _— ... 269, 271, 275 Entries in a/cs to be supported by ... 314 Examn. of, by Sub-Accountants 279 9 5» Treas. ... oo 279 Separate, for separate sub-heads 273 for items in General Warrant... 269 yy payments ... hi wai 268 5 Tects, _— _- wie 242 Destruction after seven years ... ... 399 WwW. Wages. Payment of ... es —-_— -. iv Warrant authorising Col. badge on red ensign ... ’ Governor's. See Expr. Warrants authorising expr. to lapse at end of year 287 (General). Authorising expr. ... a 269 (Imprest) ... wre wr hi ee 301 vs (Special). Authorising expr. ... ; 272 Wear and tear (fair) ... Po ae vee . L361 West Africa. Embarkn. of officers returning to ... ... 91 Leave regns. for ... _ wey we. 79-97 ys» ~~ ~Passage regns. for ce ee so. 79-97 West Indies. Persons engaged in, for service in W. Africa, BEC a wes aoe : oo en 96 White tropical uniform A. vee vee cs 160, 161 Witness to payment of wages _— as ce .. 278 Witnesses in proceedings for suspension of public officers or wor vrs wi ee “pe ...42 (iv) Withdrawal of public money from vault ... es 306 * Word.” Gov. to give the ... ven _ The ve 6 Wreck Abstract. Infn. for ... er cee we 195 Wrecks and Casualties to be reported to B. of T. .. 195 Writs. See Elections. (5111—1) Wt. 9521—733 3000 9/20 P. St. (T.8.Ps. 7339). G.3 T "Y 0 NS w NY FQ 0 th > th No = al ~ ~ IE | —t eo O () oO Cy Q ND < = E F. Remittances and Imprests. i 4. All payments due by a Colonial Government Jgjblic departments or other creditors in the United i-idom, and, unless otherwise authorised, all pay- is due to other Governments, shall be made igh the Crown Agents for the Colonies. i b. The Crown Agents shall be kept continuously nas by the Colonial Treasurer, whose duty it is atch the account of the Colony with the Crown Fits, to be prepared to meet their current require- 3ls and to notify them in good time if local circum- : tes make it necessary to arrange for temporary 5 mmodation in aid of the Government's account i them. [1a The maximum cash balance which may be Ned by sub-accountants will be calculated upon 7 average current requirements and fixed by . brity of the Governor, and the Treasurer will be pusible for seeing that such balances do not exceed authorised limits. 7. Remittances to public creditors outside the ny other than those made through the Crown its will be made only by the Colonial Secretary, J for such purpose will be furnished by the * surer with a draft payable to the order of the itor concerned. 1 B. The cost of remittance of. salaries or pensions “drawn through an agent of the Colony will be sf ted from the amount remitted. 9. A public officer will be allowed to remit through 4 Crown Agents for the Colonies in equal monthly i lments a portion of his salary for the support of _ Ibers of his family. The sums thus remitted will i-(as a rule, exceed half his salary in any one year, In exceptional cases the Governor may authorise 0 “J 0 ~~ pe