FILING

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Finally, as eventually files of correspondence and documents
(or the majority of them) find their way to cellars or strong
rooms, it is imperative that a simple yet complete and up-to-
date record of the contents of such storage places be kept.
Simplicity has been urged throughout this chapter, and here
again it is recommended. A progressive number, company’s
name (if more than one company is dealt with by the office),
and a brief indication of the contents of each parcel, added
to which must be given the location of the parcel, z.e. the
number of shelf or locker, if such be part of the equipment, will
suffice, and should enable the filing staff to obtain any desired
parcel with the minimum of delay. It should be a strict rule
that the storage should be under the control of the filing staff,
through whom alone any required document or parcel should
be obtained.