CHAPTER XI

NOTICES

WE have already seen (see p. 15) that, by s. 370 of the Act, a
document (which includes a notice) may be served on a
company by leaving it at or sending it by post to the registered
office of the company and that special provision is made for
the service of the process of an English Court on a company
registered in Scotland, which carries on business in England.
It is proposed in this chapter to deal generally with the
notices which a company may require to give to its members.

A very important duty of the secretary of a company is
to prepare, or supervise the preparation of, all notices, and
to ensure their due despatch to the proper persons.

It will be remembered that by s. 93 every limited company
must have its name, including, of course, the word ‘Limited,’
mentioned in legible characters in all notices of the com-
pany, and this will head the notice. The address of the
registered office of the company, from which the notice will in
general be sent, will follow, with the date. Or the date will
be placed at the foot of the notice on the left-hand side. As
regards the signature, or authentication, of the notice, s. 33
of the Act provides that a document (which by s. 380 includes
notice) or proceeding requiring authentication by a company
may be signed by a director, secretary, or other authorised
officer of the company, and need not be under its common
seal. The secretary will not, of course, send out any notice
to the shareholders without the authority of the board, and the
ordinary and proper method of authenticating a notice is for
the words ‘By order of the Board’ to appear over the signa-
ture of the secretary. Thus the general form of the notice will
be as follows:

The ‘A’ Company, Limited.
London Wall, London, E.C.
NOTICE is hereby given that, &c., &c.
By order of the Board

PJ

Secretary