Secretarial practice

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Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XI. Notices

Collection:: Economics Books

Notices of Meetings. Length of Notice. 120 SECRETARIAL PRACTICE Notices to individuals will in general take the form of letters, headed by the name of the company, with the address and date following, and commencing in some such form as follows:—‘ Dear Sir, I am directed to inform you that, &c.,’ or “Sir, I hereby give you notice that, &c.,” and concluding, Yours faithfully, John Smith, Secretary.’ | The most important notices unquestionably are notices of general meetings. Others, such as notice of call, notice to holders of share warrants of declaration of dividend, although accuracy and clearness of expression are necessary, do not require special treatment. Ambiguity should be carefully avoided. The general meetings of a company which will have to be convened are the statutory meeting, and ordinary and extraordinary general meetings. Sometimes where special business is to be transacted the Board issue an explanatory circular with the notice convening the meeting. Such a circular need not contain the names of the directors as it is not a trade circular or business letter within s. 145. Care must be taken to insure that the circular is not misleading as a misleading circular might vitiate the resolution. Apart from the preliminary matter of ensuring that the meeting is convened by the proper authority (as to which see p. 132), the secretary’s duties are threefold. He must take care (I) that the proper length of notice is given; (2) that it is duly given to all persons entitled to receive it; and (3) that it is properly framed. The salient point to remember is that the provisions of the articles must be strictly followed, whether the meeting be the statutory meeting, or an ordinary or extraordinary general meeting. As regards the length of notice, the articles must be con- sulted. Table A of 1862, cl. 35, and many special articles, required seven days’ notice at the least to be given. This, without more, means seven clear days [Razlway Sleepers Co. (1885), 29 Ch. 204]; accordingly, neither the day of the service of the notice, nor the day on which the meeting is to be held, must be counted in the seven days. Therefore, in general, if the meeting is to be held on the 20th of the month, the notices, if sent by post, should be posted not later that the rrth. Articles, however, often prescribe that, unless other- wise provided, the day of the receipt of the notice shall be counted but not the day of the meeting; in such a case, where clear days are elsewhere required, this provision does not apply [Pavilion, Newcastle-on-Tyne (1911), W.N. 235]. Table A, cl. 42 provides, subject to the provisions of s. 117 (2)

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