vOo2 
SECRETARIAL PRACTICE 
(2) the number of shares held by each of the present 
members at the date of the return (z.e. on the fourteenth 
day mentioned above); 
particulars of shares transferred since the date of 
the last return (or in the case of the first return since 
the incorporation of the company) by (a) present 
members, and (b) the past members referred to above; 
(4) the dates of registration of all such transfers. 
If the names are not arranged in alphabetical order an 
index must be annexed. 
If the company has converted any shares into stock, and 
given notice of such conversion to the Registrar, the list 
must state the amount of stock held by each existing member 
instead of the amount of shares and the particulars relating 
to shares required by the section. The wording of the 
proviso might suggest that particulars of transfers of stock 
are not required; but the form set forth in the sixth schedule 
read with the notes thereto indicates that particulars of 
transfers of stock must be given. 
The above provision only becomes operative if notice of 
the conversion has been given to the Registrar. Under 
s. 5I, omission to give notice to the Registrar exposes the 
company and its officers to penalties, but does not invalidate 
the resolution. It is therefore difficult to see what is to be 
done if shares are converted into stock but for some reason, 
e.g. inadvertence, notice of such conversion is not given to 
the Registrar. 
The annual return must be completed within twenty-eight 
days after the first or only general meeting of the year, and 
should therefore, in the case of large companies, be put in 
hand as early as possible, as a copy of it, signed by a director 
or the manager or secretary, must be forwarded to the 
Registrar forthwith. 
The work of preparing the return is very much reduced 
by an addressing machine which is now in general use in 
company offices of any size. The Registrar will accept an 
annual return made up by an addressing machine even though 
the order of the christian names and surnames is reversed 
from that given in the sixth schedule to the Act. The loose- 
leaf register is also very useful in preparing a lengthy return. 
The return must state the address of the registered office 
and must contain a summary, which, besides distinguishing 
between shares issued for cash and shares issued as fully 
or partly paid up otherwise than in cash, must specify a 
number of particulars, which may readily be ascertained