Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XV. Accounts

Collection:: Economics Books

168 SECRETARIAL PRACTICE Payments at In the case of large branches, or large works separated Branches. from the main office, it will probably be more practical for separate banking accounts to be opened as well as separate petty cash accounts. Copies of these, with the necessary supporting vouchers can be sent to the main office at regular intervals to be embodied in the books of the company. When the works or spending departments are separated by some distance from the main office at which the principal book-keeping of the company is done, it is particularly necessary that care should be taken to devise a system which provides the necessary safeguards for the directors and the secretary and other officials. Effective methods are, that either the whole of the cash transactions of the works or branch shall be worked by what are in effect imprest funds, or preferably, that as much as possible of the cash disbursements shall be made direct from the main office. Under either system it will be necessary for the works or branch to requisition what monies they require from the head office for wages and salaries as there is no other place at which the disbursements of these sums can be made than the actual place where they are earned. Cheques for the amounts required to be disbursed will be paid into the works’ banking account, and the receipts for the disbursements will afterwards be sent to the head office for checking. This, however, may be modified in part by an arrangement for the payment of the wages of higher officials of the works or branch direct from the head office, by cheque or other means. It is possible, under the first of the alternatives mentioned above, for money to be provided for the other disbursements of works or branches—such as those for purchases of materials —against requisitions supported by detailed lists of the accounts which the works or branch have to pay. For many reasons, however, it is advisable that payments of money by works or branches should be reduced to a minimum. Therefore so far as concerns purchases of materials or other goods, or contracts for work, the invoices or certificates should be received by the works or branch, checked, authorised for payment by them and forwarded to the head office. At the same time arrangements should exist by which suppliers send their monthly statements of account or other demands for payment direct to the head office, who will issue cheques in payment directly to the suppliers. Under this system there is a fairly adequate safeguard against collusion or fraud, while at the same time there is an added security against error from the book-keeping point of view.

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