Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XV. Accounts

Collection:: Economics Books

174 SECRETARIAL PRACTICE Prompt Settlement. Dividend Ar- rangements. attained by this method of treating the accounts is that every transaction of the company is put through the journal, and nothing is posted into the ledger except from the journal; the ledger then balances; whereas in treating the cash book as its own ledger account, the balance at the debit or credit of the cash account has to be taken into account for the purpose of balancing both sides of the ledger. The first system is practically obsolete in this country, although it is required by law in all countries governed by the Code Napoleon. From the point of view of modern English or American book-keepers, it is understood to entail con- siderable unnecessary labour without material advantage. While every care has to be exercised to bring into the accounts month by month all the charges corresponding to such month, special care will have to be exercised at the closing of every accountancy period, and it will certainly be within the province of the secretary to assure himself that charges have been made for all commodities or services which may be chargeable by the company, and on the other hand that provision has been made for every liability affecting the period of the accounts. In addition to rent, rates, taxes, salaries and all the ordinary expenses of the business, cognisance must of course be taken of interest accrued in respect of debentures or other securities where the interest is not actually contingent upon the earnings of the company, and therefore not subject to declaration or approval by the shareholders in general meeting. The duties devolving upon the registrar (in some com- panies on the accountant) in connection with the preparation of dividend warrants should also be within the purview of the up-to-date secretary. In anticipation of the declaration of a dividend or the payment of interest upon debenture stock there will naturally oe prepared whatever number of dividend sheets may be required, in the form approved by the secretary and the board. The warrants will be stamped and numbered, with a view to having everything in readiness to start writing them out immediately any of the dividend sheets are completed. Secretaries of large companies will find that the work of preparing dividend sheets and warrants is minimised by the nse of loose-leaf registers, addressing machines and cal- culating machines. The accountant or registrar will carefully check the warrants with the sheets and will then pass them on to the secretary or his authorised deputy for signature. It is now generally considered that the signature or initial of the accountant or registrar as having examined the warrant are sufficient fully

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