Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XV. Accounts

Collection:: Economics Books

ACCOUNTS 173 to protect the interests of the company, the board confining itself to issuing a cheque on the current banking account for the total amount of the warrants, as stated. This is paid into a special dividend account with the bank, accom- panied by an order of authority for the acceptance of the secretary’s signature and/or accountant’s or registrar’s initials on all warrants presented against such an account. Finally, all warrants are carefully examined to see that none are unsigned or missing, and enclosed in envelopes which have been in the meantime prepared, unless window envelopes are utilised, which is now very usual. They are then counted, checked and agreed with the total number to be issued and, all being in order, they are posted on the day fixed by the board. With many companies, an adhesive or impressed stamp, is used for the envelopes, and in this case the counting and checking of the warrants must be performed by one or more responsible clerks, who must personally take them to the post, and sign a certificate at the foot of the dividend sheets to the effect that the number of warrants as therein referred to were posted by them at a particular post office at a certain time on the day fixed. Where, however, as is the case with large companies, the company pays the postage in one sum and collects a definite receipt from the Post Office for so many addressed envelopes, this forms the company’s cer- tificate for having posted the number stated. Some large companies use a machine which encloses and stamps at one operation: each ‘franking’ (or stamping) is noted numeri- cally in an attached recording apparatus sealed and under the control of the postal authorities. Application should be made to the bankers for paid dividend warrants. After being checked off against the pass book they should be put in numerical order and marked off on the dividend sheets. In cases where a large number of warrants are paid to the same bank for account of various shareholders, it is the custom, with some companies only to fill in the advice note and income tax certificate, the warrant itself being detached and cancelled. Special lists are then made, and one warrant only is prepared for the total amount in accordance with each of such lists and despatched to the bank a few days prior to the general posting together with the list and the advice notes. Applications may be received from time to time from shareholders notifying the company that they have not received their dividend or interest warrants, or that these, having been received, have been lost or destroved. The

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