Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XV. Accounts

Collection:: Economics Books

176 SECRETARIAL PRACTICE Miscel- laneous. first thing to do is to stop the payment of the warrant at the bankers of the company. After instituting due enquiries with a view to satisfying the board that the warrant has not been passed through the company’s account, and that the statement made by the shareholder is, so far as can be ascertained, correct, a form of indemnity is sent to the shareholder, and upon this being signed, a duplicate warrant is issued, the indemnity of course being carefully preserved. [f the warrant is for a sum less than £5 no stamp is necessary on the indemnity, but if for a sum of £5 or more the indemnity must be signed across a sixpenny stamp (see Form 32). There are other aspects of the accountant’s work of which the modern secretary who wants to be really abreast of his work should have at least some knowledge. These include the law and custom in regard to cheques and negotiable instruments, and also that relating to income tax, and sur-tax, sur-tax having been substituted for super-tax for the year 1929-30 and subsequent years by the Finance Act, 1927. Another subject of which the secretary should have some knowledge is the method of collecting debts due to his com- pany, either by the ordinary methods of business, or by legal process, and he will probably find it distinctly advisable to provide that his office organisation includes an adequate system for obtaining full information, through trade or banking channels, or through credit enquiry agencies, with regard to the credit and standing of actual or prospective customers or clients. As the officer responsible for obtaining the authority of the board where necessary, the secretary should take particular care to see that every accounting transaction which does not come within the ordinary routine of his company’s business is covered by a duly recorded minute of the board. Appro- priations to or from reserve or depreciation funds, the purchase or sale of investments, the writing off of bad debts, and various other transactions not of an ordinary character which are certain to arise in the history of any company, should all be authorised by the minutes of the board. It is the usual practice now for auditors to require minutes on such points as these to be produced for their inspection, but whether asked for or not they should be in the minute book. The record contained in the minute book, duly confirmed by the chairman’s signature, is a protection not only. for himself but also for the staff working under him, and the secretary owes a duty to himself and his staff as well as to his board of directors.

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