Secretarial practice

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Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XXVII. Agenda and minutes

Collection:: Economics Books

CHAPTER XXVII AGENDA AND MINUTES ONE of the principal parts of a secretary’s duties is the pre- paration of agenda for board meetings, the attendance at such meetings, and the drafting of the minutes to record the decisions arrived at. [n the case of a company the necessity for keeping minutes is imposed by s. 120 of the Companies Act, 1929, which provides that every company shall cause minutes of all proceedings of general meetings and of its directors or managers to be entered in books kept for that purpose. The same section provides that minutes, when signed by the chairman of the meeting at which they were passed, or by the chairman of the next succeeding meeting, shall be evidence of the proceedings. The reading of the minutes of one meeting at the next meet- ing, when they are commonly signed, is not infrequently a matter which degenerates into a mere formality; and, accordingly, very great care should be taken to write them both accurately and with sufficient fulness. It is often found in legal proceedings that a company’s minute book contains no record of matters which individual directors know have occurred, and the difficulties of satisfying a Court in these circumstances sometimes prove insuperable. What the secretary is really doing when he prepares the minutes 1s to make a permanent record of the transactions of the board, or of the company, which may very possibly, in the future, be absolutely the only evidence of those transactions which it is possible to produce. It is quite impossible to forecast what will or what will not be required in future contingencies, and the only safe plan is to make the record both accurate and complete. In case, upon the reading of the minutes of one meeting at the succeeding meeting, inaccuracies are noticed and alterations made, the chairman upon signing the minutes should initial all the alterations. But no alterations should be made in the minutes except in these circumstances, and then only such alterations as are necessary to ensure an Minutes.

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