Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XXVII. Agenda and minutes

Collection:: Economics Books

336 SECRETARIAL PRACTICE Specimen Minutes. Secretary to take Notes. recording the resolution: ‘Mr. A. B. and Mr. C. D. voting against the resolution,” or ‘Mr. A. B. and Mr. C. D. dissenting.’ If it be found on reading the minutes of a previous meeting that the dissent of a director who voted against a resolution has not been recorded, and such director desires his dissent to be inserted in the minutes, the words can be added, and the addition initialled by the chairman when signing the minutes. If the director did not actually vote against the resolution, but has, on reconsideration, decided against a particular resolution passed by the board, the minutes should not be altered, as they have been correctly recorded. The minutes recording the examination of the cash position should read as follows: —'Bank pass book and certificate were produced showing the following balances: — On Deposit Account £ On Current Account £ The latter was agreed with the cash book. Share transfers (where they form the subject of a resolution) should be referred to in the minutes by their consecutive numbers and the minute should be to the effect that: IT was RESOLVED that transfers Nos. 1 to 20 inclusive be passed and the common seal affixed to the necessary new certificates Nos. to inclusive. In large companies, committees are sometimes appointed by the board with power between board meetings to pass and sign cheques and to pass transfers. Their proceedings should be summarised in a report, or their minutes read and em- bodied in the minutes of each board meeting as reports ‘received and adopted.’ It is the secretary’s duty to take the official notes of the proceedings, and he should not therefore rely upon the chairman’s notes on the agenda paper. The secretary should take full and careful notes of all decisions arrived at, and it is wise to obtain the wording of any important reso- lution made out in the handwriting of the proposer, and, in any event, it should be initialled by the chairman unless it is in his handwriting on the agenda. In writing up his minutes, the secretary must take great care to see that the record is both accurate and complete. While brevity is desirable, care must be taken to see that the exact intention of the board is accurately and explicitly expressed. It is very inadvisable to give reasons in a minute for any resolution passed by the board. It is true that in the case of Cawley & Co. [(1889), 42 Ch. D., at page 226], Lord Esher said: . "Minutes of board meetings are kept in order

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