Secretarial practice

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Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

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Document type:: Monograph

Structure type:: Chapter

Title:: Chapter XXVIII. Filing

Collection:: Economics Books

CHAPTER “"XVIIT FILING AN efficient system of filing is essential to the proper working of any office; without it, confusion, delay and needless labour— resulting possibly in financial loss—are caused. On the other hand, nothing is more conducive to expeditious working than a system which is at once comprehensive and simple. It may, indeed, be said that such a system is the keystone in the organisation of an office, and this is a fact which has been fully appreciated in recent years by the makers of office requisites. It does not fall within the scope of this chapter to recommend the productions of individual firms, but rather to suggest the general principles which, as the result of experience, are found to underlie methods of filing corre- spondence, agreements, title deeds and other documents, have proved satisfactory, and are readily adaptable to the require- ments of large or small undertakings. The prospective pur- chaser will have no difficulty in obtaining the mechanical aids necessary for the completion of his office equipment from the numerous manufacturers of requisites. While, however, a judicious selection of such aids is of importance, it is at least equally important that care be given to the organisation of the staff of the filing office. It should be a primary rule that access to the files can only be gained through the filing clerk or clerks; unlimited access results (in an office of any magnitude) in missing files and documents replaced incorrectly; it is, therefore, essential that the rule be laid down and rigidly enforced that the required file or document is only to be obtained through the proper person, to whose custody it is to be returned without delay. No docu- ment should be issued by the filing office without a temporary receipt from the borrower. It is also essential that all new files should only be established in conjunction with the head of the filing office, so that overlapping may be avoided and a carefully arranged system of Iles may be developed and recorded. Filing Staff.

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