Secretarial practice

Bibliographic data

Monograph

Identifikator:: 1828236004

URN:: urn:nbn:de:zbw-retromon-249926

Document type:: Monograph

Title:: Secretarial practice

Edition:: fourth edition

Place of publication:: Cambridge

Publisher:: W. Heffer & Sons Ltd

Year of publication:: 1930

Scope:: viii, 987 Seiten

Digitisation:: 2022

Collection:: Economics Books

Usage license:: Get license information via the feedback formular.

Chapter

Document type:: Monograph

Structure type:: Chapter

Title:: Chapter VIII. Transfer and transmission of shares

Collection:: Economics Books

Card Index. 66 SECRETARIAL PRACTICE safeguard a loose-leaf register the sheets should be numbered serially and a record kept of the number of every sheet taken from stock for use in the register. The printers of the sheets would supply a certificate of the number of sheets in each supply order, and the auditors would check off from it the sheets used. Another method is to have an index-book to the share register containing such particulars of the proprietors as to minimise the necessity for reference to the register itself. A form of Index to Share Register, showing the particulars it may contain, will be found in Appendix F (Form 30). A very useful system is the card-index which has been introduced by many companies, a form of which is also given (Form 31). The card index, though containing very full particulars, must not be allowed to take the place of the share register, as it would be obviously improper, and might, unless the cards contained all the particulars required to be con- tained in the register, be illegal solely to rely on loose cards for so important a purpose, so that while all particulars are entered in the register for safety, most of them are reproduced on the cards for easv reference and handling. It will be observed that the card comprises at a glance full particulars of the proprietor’s holding in the several classes of shares or stock, together with his full name, original and altered addresses (if any), instructions with regard to dividend, and any other matters of a like nature, with a file number, if the filing system is numerical, where any correspondence relating to his account may be found, and the number of the folio where his account may be found on the share register. In the ordinary course the alteration to the card in regard to the proprietor’s holding is not done in the same detail as in the share register. Supposing, for example, that several transfers are dealt with on one date, while they are, of course, posted severally into the register, the card will show simply the date and the total value of the several transfers either into or out of the account as the case may be. It is useful to provide a third column under each heading, where the balance of the account may be entered after every operation. An important point to note is the facility with which any particular work can be accomplished with the cards; for example, in the event of the directors requiring the urgent dispatch of a circular to the stockholders, the cards may be divided into small quantities among several members of the staff for the purpose of addressing the necessary envelopes,

Access restriction

Copyright

fullscreen: Secretarial practice

Monograph

Chapter

Table of contents

Download

Monograph

Chapter

This page

Image fragment

Citation links

Citation recommendation