Mittheilungen aus der Geschäfts- und Sterblichkeits-Statistik der Lebensversicherungsbank für Deutschland zu Gotha für die fünfzig Jahre von 1829 - 1878

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Monograph

Identifikator:: 84518458X

URN:: urn:nbn:de:zbw-retromon-94409

Document type:: Monograph

Title:: Mittheilungen aus der Geschäfts- und Sterblichkeits-Statistik der Lebensversicherungsbank für Deutschland zu Gotha für die fünfzig Jahre von 1829 - 1878

Place of publication:: Weimar

Publisher:: Böhlau

Year of publication:: 1880

Scope:: 1 Online-Ressource (88 S., [54] Bl.)

Collection:: Economics Books

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AGENDA AND MINUTES 335 specially confidential nature, the authority of the chairman should be obtained before the agenda is circulated. In the case of municipal authorities and other public bodies the minutes are usually circulated among the members prior to the meeting, and are not therefore read at the following meeting. In the case of board meetings, the secretary should, on reading the minutes of the preceding meeting, hand the chairman the agenda of the preceding meeting, so that the latter may check the minutes as they are read by the secretary with his own notes on the agenda, and immediately the chair- man has signed the minutes as a correct record, the agenda paper should be torn up. The objection to keeping it is that there then exist two records of the same transaction, one, the rough notes often made hurriedly and not always with exact- ness by the chairman on the agenda paper; and secondly, the more careful minutes written out in detail by the secretary and signed by the chairman with the approval of his colleagues. It is advisable only to have one record, and that record should, of course, be the minute signed by the chairman in the minute book. Assuming the minutes are correctly recorded by the secre- tary, the minute should read: ‘ The minutes of the board meet- ing held on the day of last were read and signed by the chairman.” The use of the word ‘confirmed’ should be avoided, as that may imply that the resolutions are not complete without ‘confirmation,’ whereas the resolution is binding directly it is passed, and the secretary or other official is justified in acting upon any resolution directly it is agreed to. The only reason for reading the minutes of the preceding meeting is to give all the directors an opportunity of seeing that the secretary has correctly recorded their proceedings. If it be found on reading the minutes that any alteration is required, such alteration should be made, not by erasure, but by striking out in ink the incorrect words, and writing in the correct ones, and the alteration should be initialled by the chairman. No alteration in a decision arrived at can be allowed on the reading of the minutes, the only permissible revisions being those which affect the correctness of the record of those decisions. Where the decision of a board meeting is not unanimous it is not usual to record the fact that the decision is only that of a majority; but if on the point being put to him by the secretary, the dissentient director or directors desire such dissent to be recorded, there is no objection to stating, after Minutes Read and signed. Minuting Dissent.

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Object: Secretarial practice

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